Executive Assistant And Office Manager

ERC International Human Resources Consultancies; Dubai; On-site; AED 134,000 - 223,000; Full time

Job summary

ERC International Human Resources Consultancies in Dubai is seeking an Executive Assistant and Office Manager to ensure smooth daily operations supporting senior leadership and the team. This role combines high-level administrative duties, office management, stakeholder engagement, and involvement in recruitment processes, with a focus on productivity and a collaborative culture.

You will coordinate calendars, travel, reports, events, budgets, and office systems, contributing to strategic

Qualifications

• Experience providing executive support and office management.
• Strong communication and organizational abilities.
• Ability to handle confidential information with discretion.
• Experience coordinating calendars, meetings, and travel.
• Familiarity with basic budgeting and expense tracking.
• Experience supporting recruitment processes is a plus.

Responsibilities

• Provide high-level administrative support to executives, including managing calendars, scheduling meetings, and coordinating travel arrangements to ensure seamless executive operations.
• Oversee office management tasks, including supply inventory, equipment maintenance, and office layout design, to create a productive and organized work environment.
• Act as the primary point of contact for internal and external communications, demonstrating professionalism and ensuring that all inquiries are addressed promptly and effectively.
• Prepare and edit correspondence, reports, and presentations using various software applications, ensuring accuracy and adherence to company standards.
• Assist in the recruitment process by coordinating interviews, managing candidate communications, and facilitating onboarding processes for new hires.
• Implement and maintain efficient office procedures and systems, utilizing technology to streamline workflows and enhance overall office productivity.
• Support financial operations by managing invoices, expense reports, and budget tracking, ensuring compliance with accounting protocols and timely processing.
• Organize company events and meetings, including logistics planning and material preparation, to foster team building and enhance employee engagement.
• Conduct research and compile data for special projects, providing insights and recommendations that align with the company’s strategic goals.

Skills

Calendar management

Travel coordination

Office management

Communication

Confidentiality

Budget tracking

Event planning

Recruitment coordination

Job description

The role of Executive Assistant and Office Manager is pivotal in ensuring the smooth operation of our dynamic accounting firm. As a key support figure, you will be responsible for orchestrating various administrative functions while also managing office resources and personnel. This position is ideal for someone who thrives in a fast-paced environment and is eager to contribute to the success of our team. You will play a crucial role in enhancing productivity and fostering a collaborative workplace culture.

In this position, you will have the opportunity to grow your career within a reputable recruitment agency that values professional development. We are committed to providing ongoing training and learning opportunities that will empower you to refine your skills and advance your career. By joining our team, you will be part of a supportive community where your contributions are recognized and rewarded, fostering a sense of belonging and motivation.

As you step into this role, you will not only manage day-to-day office operations but also engage with various stakeholders, ensuring that all administrative tasks align with our strategic objectives. Your leadership will be instrumental in implementing efficient processes that enhance the overall effectiveness of our office. This role promises an exciting journey filled with challenges and opportunities for personal and professional growth.

Responsibilities:

1. Provide high-level administrative support to executives, including managing calendars, scheduling meetings, and coordinating travel arrangements to ensure seamless executive operations.
2. Oversee office management tasks, including supply inventory, equipment maintenance, and office layout design, to create a productive and organized work environment.
3. Act as the primary point of contact for internal and external communications, demonstrating professionalism and ensuring that all inquiries are addressed promptly and effectively.
4. Prepare and edit correspondence, reports, and presentations using various software applications, ensuring accuracy and adherence to company standards.
5. Assist in the recruitment process by coordinating interviews, managing candidate communications, and facilitating onboarding processes for new hires.
6. Implement and maintain efficient office procedures and systems, utilizing technology to streamline workflows and enhance overall office productivity.
7. Support financial operations by managing invoices, expense reports, and budget tracking, ensuring compliance with accounting protocols and timely processing.
8. Organize company events and meetings, including logistics planning and material preparation, to foster team building and enhance employee engagement.
9. Conduct research and compile data for special projects, providing insights and recommendations that align with the company’s strategic goals.

Skills

• Exceptional organizational skills to manage multiple tasks and prioritize effectively in a fast-paced environment.
• Strong communication skills, both verbal and written, to interact professionally with stakeholders at all levels.
• Proficiency in office software applications, such as Microsoft Office Suite, to create reports and presentations.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Strong problem-solving skills to identify issues and implement effective solutions quickly.
• Experience in project management to oversee initiatives from conception to execution.
• Knowledge of accounting principles and practices to support financial operations accurately.