Accountant (Sales)

Abu Dhabi National Oil Company; Abu Dhabi; On-site; AED 90,000 - 130,000; Full time

Job summary

Abu Dhabi National Oil Company is seeking an experienced Sales Accountant to manage high-volume customer billing and AR invoicing in SAP/Ariba. You will ensure accurate hydrocarbon invoices and service bills, collaborate with Sales and Finance teams, and support audits and internal controls.

Role requires at least 6 years in accounting within a similar environment, strong attention to detail, and excellent communication skills to interact with customers and internal stakeholders.

Qualifications

• Bachelor's degree in accounting, business administration or related field.
• Minimum 6 years of accounting experience in a similar environment.
• Proficient in SAP and Ariba system workflows.
• Attention to detail and adherence to policies and procedures.
• Excellent communication skills and ability to interact with customers.

Responsibilities

• Process and validate sales invoices in SAP for hydrocarbon products and services.
• Ensure timely invoicing for all products and submit to sales managers.
• Collaborate with Controller and Sales Accounting to close AR in month-end cycles.
• Generate monthly invoices for two cycle days (15th and 31st) for commercial customers and monthly for government customers.
• Assist audits and provide required billing reports and documentation.
• Monitor and reconcile discrepancies in sales data to maintain data integrity.
• Maintain documentation of internal controls over AR invoicing.
• Coordinate with IT and finance to resolve data integration issues.
• Prepare invoices performance tracking reports and KPIs.

Skills

SAP & Ariba knowledge

Attention to detail

Effective communication

Customer invoicing experience

Education

Bachelor's degree in accounting/business administration/related field

Tools

SAP

Ariba

Job description

Job Purpose

Accountant(Sales) is responsible for high volume of customer billing the sales division AR auto invoicing moduleand accurate issuance of hydrocarbon invoices and bills of services which are provided to customers based onthe approved contractual terms & conditions and in line with ADNOC distribution corporate policy and guidelines,dispatching invoices with supporting documents using various submission methods, such as manual delivery oremail them to respective sales managers as applicable. The Accounting (Sales) is expected to resolvesubmission issues, and generate sales AR invoices, credit/debit notes, and service invoices based on salesorder and billing cycle,

Additionally, the Sales Accountant manages accounts receivable in regard of auto sales division AR invoicingprocesses, safeguarding revenue streams and contributing to informed decision-making. Their efforts ensureprecise financial records, robust internal controls, and overall financial health of the company, therebysupporting operational success.

Job Specific Accountabilities

Sales Transaction Processing and Validation

• Ensure customers are accurately invoiced in SAP system for all hydrocarbon products and services performed within established deadlines by resolved all related invoice issues such as: cost estimate, wrong pricing, etc… and maintain billing price with sales team/IT and obtain the final confirmation, Process sales orders & deliveries transactions with precision, maintaining a high level of accuracy in financial entries.
• Ensure that all invoices related to respective Sales Managers for all products are processed accuratelyand submitted on time.
• Work closely with the Controller, Finance (Sales Accounting) to ensure timely completion of all product/service invoice processing for AR finance closing period.
• Generate invoices on monthly bases for two billing cycle day 15th & 31st each month for Commercialcustomers and one billing cycle (monthly) for Gov’t customers.
• Assist internal and external audit and ICFR team on their monthly/ year end audit requirements and provide the required quarterly and year end billing reports/delivery scanned copy as per required.
• Monitor and reconciles discrepancies in sales data to maintain the integrity of financial records.
• Collaborates with the sales team to ensure the correct recording of sales transactions.
• Ensures compliance with established accounting standards and procedures.
• Additional duties e.g. scanned billing, records, archiving, filing, sort deliveries copy, attached deliverieswith invoices on monthly basis, share Govt. invoices hard copy with sales team and obtaining/organizingsupporting documentation including preparation of reports and spreadsheets as needed.

Internal Controls and Revenue Safeguarding

• Develop and implements internal control measures to safeguard revenue streams of AR invoices.
• Support Controller, Sales Account to Conduct regular audits to identify and rectify any AR invoicesfinancial discrepancies.
• Maintain documentation of internal control processes and updates them as necessary.
• Work closely with the finance team to ensure adherence to internal control policies.
• Provide recommendations for improving financial control mechanisms.

Integration of Sales Data

• Ensure seamless integration of sales invoices data into the financial accounting system. Coordinateswith IT and finance departments to resolve any data integration issues.
• Maintains accurate and up-to-date sales invoices records in the financial system.
• Generates regular billing reports on the status of sales data integration.

Invoices uploading Sales Performance tracking Report

• Prepare detailed invoices sales uploading performance reports, tracking key performance indicators(KPIs).
• Analyze sales data to provide insights for strategic decision-making for invoices uploadingchallenge/roadblocks.
• Collaborates with the sales team to develop and refine sales strategies based on invoices uploadingperformance tracking data.
• Present sales performance uploading invoices track reports to finance management and otherstakeholders.
• Maintains a database of historical sales uploading invoices tracker performance data for trend analysis.

Customer Invoicing and Billing Operations

• Establish standards to create consistency and expedite the invoicing process.
• Ensure the timely submission of invoices to sales managers and relevant departments.
• Supervise the correct processing and timely completion of invoice issuance.
• Coordinates with respective sales team to ensure monthly/biweekly update of product prices in thesystem.
• Collaborates with depots and airports to receive PDNs, LDNs, and delivery receipts on time.

Compliance with sales Financial Regulations and Standards

• Conduct periodic audits of sales transactions and account records of AR invoices with ICFR team toidentify discrepancies and areas for improvement.
• Coordinate with external auditors during annual audits, providing necessary documentation andexplanations.
• Develop and implements internal controls of internal billing procedure to prevent fraud, errors, and noncompliancewith financial regulations.
• Respond promptly to sales team for customer inquiries regarding billing discrepancies, accountstatements, and payment terms.
• Assist sales team Investigate and resolves disputes of AR invoices by collaborating with the sales teamsto ensure customer satisfaction.
• Maintain a log of customer inquiries and disputes of AR invoices, ensuring timely follow-up andresolution.
• Provide customers with regular account statements and updates to maintain transparency and trust.

Sales Financial Planning and Analysis

• Prepare & extract detailed sales billing reports and financial analysis of outstanding balance of ARinvoices to support management in decision making processes.
• Monitor sales performance against targets & roadblocks issues and identifies trends, opportunities,challenges and areas for improvement.
• Collaborates with the finance team to reconcile sales data with overall financial statements related toAR billing balance, ensuring accuracy and completeness.

Minimum Qualification

• Bachelor’s degree in accounting/ business administration/ Commercial or any related field.

Minimum Experience, Knowledge & Skills

• 6 years of experience in accounting in a similar environment.
• Knowledge of SAP and Ariba system business workflows, operations processes, accountingmanagement systems and standards.
• Attention to detail and adhere to guidelines policy and procedures.
• Innovative and conceptual thinking.
• Knowledge of ADNOC Distribution’s business objectives, operations and of the regional laws andregulations
• Effective communication skills
• Able to record all revenues in a timely manner and present detail invoice outstanding tracker report ontimely basis.
• Able to accurately prepare necessary entries for the recharges/reallocation of the costs within thecompany for ADNOC and Group companies.
• Able to do transactions posting and ensures all related transactions to the company accountingrecorded on timely basis.
• Able to handle and resolve inconveniences or discrepancies in sales invoices and debit notes.
• Able to interact with Customers for the supply information.
• Able to ensure the proper performance and maintenance of trade receivables ledgers for the companysupply and trading activity related to sales of the finished products or services.