Accountant: Accounts Payable – Aspen TESS

Aspen Pharma Group; Dubai; On-site; AED 120,000 - 180,000; Full time

Job summary

Aspen Pharma Group's Aspen TESS, the technology-enabled shared services arm, seeks an AP Accountant to ensure the integrity of accounting data across the UAE region, handling vendor invoices, PO and GRNI processes, and intercompany transactions.

You will work with VIM, ERP systems, BI tools, and SAP, supporting monthly reconciliations, reporting, and internal controls while collaborating with Treasury and GL teams.

Qualifications

• Bachelor’s degree in Commerce (BCOM) or Chartered Accountant (CA) qualification.
• Preference for candidates with professional certifications.

Responsibilities

• Utilize Vendor Invoice Management (VIM) for invoice processing and management.
• Process invoices and T&Es accurately and ensure timely payment.
• Perform monthly supplier/distributor statement reconciliations and aging analysis.
• Maintain vendor records and act as the primary AP contact for designated entities.
• Review open POs and reconcile with GR/IR.
• Handle GRNI receipting, review, and reconciliation.
• Raise and book intercompany (ICO) debit/credit notes; coordinate ICO confirmations.
• Prepare and submit reports to stakeholders on time.

Skills

Analytical skills

Time management

Communication skills (English & French

Microsoft Excel

SAP

Vendor Invoice Management (VIM)

RPA familiarity

Education

B.Com or CA qualification

Professional certifications

Tools

SAP

VIM

BI tools

Microsoft Excel

RPA tools

Job description

German language proficiency is preferred

Aspen TESS is Aspen's technology-enabled shared services business, established to be a partner in unlocking business value through digital innovation and process efficiency. Aspen TESS will eliminate repetitive effort and use technology to optimize standardized processes, by delivering cost-effective services and innovative solutions to Aspen business units globally.

OBJECTIVE

The AP Accountant is responsible for ensuring the integrity and accuracy of the entity’s accounting information by recording, verifying, consolidating, and analyzing transactions for the region. The role involves working extensively with workflow automation tools and Vendor Invoice Management solutions to optimize the accounts payable processes.

Key Responsibilities

Invoice and Vendor Management

• Utilize the Vendor Invoice Management (VIM) solution for invoice processing and management.
• Assist with the training, maintenance, and enhancement of VIM systems.
• Process invoices and travel expenses (T&Es) accurately and ensure timely payment.
• Perform monthly supplier/distributor statement reconciliations and aging analysis, resolving discrepancies promptly.
• Maintain vendor records and act as the primary point of contact for AP-related issues for designated entities.

Purchase Order (PO) and GRNI Management

• Review open purchase orders (POs) and reconcile them against Goods Receipt/Invoice Receipt (GR/IR).
• Oversee the creation and management of open POs and ensure accurate PO template maintenance.
• Handle GRNI receipting, review, and reconciliation.

Intercompany Transactions

• Raise and book intercompany (ICO) debit/credit notes for trade and non-trade transactions, ensuring compliance and meeting deadlines.
• Manage monthly ICO confirmations, allocations, postings, and reconciliation of discrepancies.
• Coordinate with Treasury for ICO payments according to internal timelines.

Reconciliation and Reporting

• Classify entity expenses correctly to reflect the true nature of costs.
• Support the Treasury Team by allocating and clearing all bank general ledgers.
• Work with the General Ledger Team to clarify operational expense (OPEX) variances.
• Prepare, review, and submit all required reports to stakeholders on time, including additional reports requested by management.

Internal Controls and Audits

• Ensure the existence and adherence of internal controls across all entities.
• Assist the team during internal and external audits by providing required documentation and responding to inquiries.
• Take on special projects as assigned by management to improve AP processes and systems.

Education

• Bachelor’s degree in Commerce (BCOM) or Chartered Accountant (CA) qualification.
• Preference for candidates with professional certifications.

Experience

• 3-5 years of experience in a similar role in a competitive, high-pressure environment with tight deadlines.

Technical Skills

• Knowledge of ERP systems and implementation: Intermediate.
• Proficiency in Microsoft Office Suite, particularly Microsoft Excel: Intermediate-Advanced.
• Experience with Business Intelligence (BI) tools and SAP: Intermediate-Advanced.
• Familiarity with Vendor Invoice Management (VIM) and Robotic Process Automation (RPA): Beneficial but not mandatory.

Competencies and Soft Skills

• Strong analytical and problem-solving skills with a focus on accuracy.
• Excellent organizational and time management abilities to handle competing priorities.
• Effective communication skills in both English and French to liaise with vendors and stakeholders.
• High degree of professionalism, integrity, and attention to detail.
• Adaptability and willingness to take initiative in improving processes and handling special projects.