Academic Records & Data Coordinator

In^X Education; Sharjah; On-site; AED 60,000 - 90,000; Full time

Job summary

In^X Education in the United Arab Emirates seeks an Administrative Assistant to maintain the academic programme's records and trackers, enabling the Qualification Developer, Internal Verifier and assessors to focus on design, assessment and verification.

The role involves daily data entry into learner and assessment trackers, building and maintaining Excel workbooks, and writing and circulating minutes for programme, standardization and client meetings.

Qualifications

• Diploma or bachelor’s degree in business administration, office management or a related field - Essential
• Certificate in secretarial or executive assistant studies - Desirable

Responsibilities

• Data entry of learner registrations, attendance and results; audit-ready within one working day
• Prepare and circulate minutes; draft within one day, approved version within five
• Maintain document control logs with versioning, issue dates and sign-offs
• Build and maintain Excel trackers for learners, assessments and meetings
• Attend programme and client meetings; draft agendas and circulate packs
• Support SME scheduling, review sessions and timesheets

Skills

Data entry

Excel

Minutes taking

Document control

English proficiency

Arabic correspondence

Bilingual Arabic/English

Learner management familiarity

Typing 50+ wpm

Education

Diploma or bachelor’s degree in business administration/office management

Secretarial or executive assistant certificate

Tools

Microsoft Word

Microsoft Excel

Job description

In^X Education in the United Arab Emirates seeks an Administrative Assistant to maintain the academic programme's records and trackers, enabling the Qualification Developer, Internal Verifier and assessors to focus on design, assessment and verification.

The role involves daily data entry into learner and assessment trackers, building and maintaining Excel workbooks, and writing and circulating minutes for programme, standardization and client meetings.