Project Coordinator jobs in Italy

HelloKindred are specialists in staffing marketing, creative and technology roles, offering a range of talent solutions that can be delivered on-site, remotely or hybrid.

Our vision is to make work accessible and people’s lives better. We do this by disrupting traditional employment barriers – connecting ambitious talent to flexible opportunities with trusted brands.

Anticipated Contract End Date/Length: 12 months, with potential to extend.
Work set up: Hybrid (Cape Town office)
Our client in the financial services industry is looking for a Creative Operations Project Lead to support the in-house Creative and Design Centre of Excellence. The role is central to managing project workflows and overseeing the production of diverse marketing collateral, ensuring alignment with brand guidelines and identity. This position involves leading end-to-end project management of creative outputs, shaping briefs, coordinating responses, and driving best-practice workflows across internal teams and external partners to deliver high-quality, consistent results.

What you will do:

• Manage the full lifecycle of creative briefs and projects, from initial concept to final delivery.
• Allocate projects based on team expertise, availability, and budget.
• Collaborate with marketing stakeholders during ideation, facilitating kick-off meetings, attending channel updates, gathering assets, and securing approvals.
• Develop and refine brand planning processes, systems, and timelines to support marketing goals.
• Produce daily and weekly project status reports, keeping the in-house agency informed.
• Ensure consistent application of the brand across all creative assets.
• Ensure all materials meet regulatory standards, with a focus on clarity, fairness, and accuracy.
• Provide guidance on brand, copy, and design to maintain consistency in corporate identity.
• Proactively identify and resolve project barriers to maintain momentum.
• Oversee project administration including brief writing, scheduling, resource planning, stakeholder coordination, proofreading, supplier liaison, budget tracking, and invoice processing.
• Act as office manager for the Creative & Design team, leading with confidence and clarity.
• Support team wellness and morale, fostering a positive and inclusive working environment.
• Serve as a connection point between multiple locations, promoting collaboration and cohesion across teams.
• Confidently challenge direction when needed, offering constructive alternatives and ensuring alignment with strategic goals.

• Highly organised and detail-oriented, with strong project, administrative, and budget management skills.
• Proactive and adaptable, with a passion for continuous improvement and innovation.
• Capable of managing multiple priorities under pressure and meeting tight deadlines.
• Self-motivated with a positive, can-do attitude and a collaborative approach.
• Strong communicator with excellent interpersonal skills; confident leading initiatives and working cross-functionally.
• Creative thinker with the ability to clearly articulate ideas and concepts.
• Passionate about design, marketing, and advertising, with a sharp eye for visual detail.
• Excellent written and verbal communication skills, with the ability to engage effectively across teams.
• Proficient in Microsoft Office applications.
• Understanding of financial services or asset management firms.
• Working knowledge of Adobe Creative Suite (InDesign, Illustrator).
• Experience in office or studio management.

Candidates must be legally authorized to live and work in the country the position is based in, without requiring sponsorship.

We appreciate your interest in this opportunity. Please note only applicants selected for an interview will be contacted.

HelloKindred is proud to be an equal opportunity employer, committed to creating a diverse environment. All qualified applicants will receive consideration for employment without regard to race, colour, religion, gender, gender identity/expression, sexual orientation, national origin, disability, age, or veteran status.