Workshop & Parts Operations Administrator

BHBW South Africa Proprietary Limited; Hoopstad; On-site; ZAR 180,000 - 240,000; Full time

Job summary

BHBW South Africa Proprietary Limited in Hoopstad is seeking an organized administrative professional to maintain branch systems and manage all administrative activities for the workshop.

You will handle POD filing, order and delivery queries, time sheets, reporting, and liaison with workshop and parts teams. A Grade 12 qualification and 3–5 years in a similar role are required; strong MS Office skills and good communication are essential.

Qualifications

• Grade 12 minimum
• 3–5 years’ experience in the same role; administration experience advantageous
• Experience in workshop/branch administration preferred

Responsibilities

• Maintain branch administrative activities and systems
• Close sales order and delivery queries within required SLAs
• Confirm pick notes and PODs
• Open and complete workshop jobs timeously (including Terra Firma) and update the Job card register
• Process timesheets daily
• Communicate effectively with the workshop team regarding jobs
• Coordinate with workshop and parts teams on discrepancies and queries
• Assist with debt collections
• Prepare month-end reports
• Provide weekly reports to branch and workshop managers
• Track and update WIP (work in progress)
• Complete workshop commission documentation for payment
• Maintain the tool register and ensure tools are in good condition
• Arrange transport for machines
• Administer warranty claims from start to finish
• Record oil sample reports
• Assist with purchase orders on an ad hoc basis
• Maintain a safe working environment per safety policy

Skills

Problem solving

Analysis and judgement

Numerical reasoning

Resilience

Initiative

Rule orientation

Excellence orientation

Assertiveness

Organizational awareness

Relationship building

Communication skills

Customer focus

Education

Grade 12

Tools

MS Office

Job description

BHBW South Africa Proprietary Limited in Hoopstad is seeking an organized administrative professional to maintain branch systems and manage all administrative activities for the workshop.

You will handle POD filing, order and delivery queries, time sheets, reporting, and liaison with workshop and parts teams. A Grade 12 qualification and 3–5 years in a similar role are required; strong MS Office skills and good communication are essential.