Warehouse Supervisor

H Systems (Pty) Ltd.; Gqeberha; On-site; ZAR 180,000 - 240,000; Full time

Job summary

H Systems (Pty) Ltd. seeks an experienced Warehouse Supervisor to oversee all warehouse activities, including receiving, storage, picking, packing, and dispatch, while enforcing stock controls and safety procedures.

The role focuses on optimizing efficiency, controlling costs, and maintaining accurate records across all warehouse processes to support timely customer deliveries.

Qualifications

• Oversee warehouse operations to meet objectives.
• Maintain stock control and accurate records.
• Ensure timely order dispatch and safety compliance.

Responsibilities

• Strategically control the warehouse in line with company policies and objectives.
• Manage receiving, picking, packing and distribution processes.
• Oversee day-to-day warehouse operations to achieve targets.
• Drive cost management and identify savings opportunities.
• Maintain staffing and driver compliance with safety rules.
• Ensure stock is correctly stored, labelled and accounted for.
• Coordinate with sales teams for scheduling and resource planning.
• Ensure compliance with health and safety regulations.

Skills

Warehouse Control

Stock Control

Distribution Control

Receiving Control

Administration

SHEQ Integrated Management System

SAGE

Tools

SAGE

Job description

JOB PROFILE

JOB PURPOSE

• The purpose of the role is to oversee and supervise all aspects of warehouse operations, to optimize the warehouse's efficiency and effectiveness, ensuring the accurate and timely dispatch of orders whilst upholding stock control measures and safety protocols.

KEY PERFORMANCE AREAS

• Warehouse Control.


• Stock Control.


• Distribution Control.


• Receiving Control.


• Administration.


• SHEQ Integrated Management System control.

MAIN RESPONSIBILITIES

WAREHOUSE CONTROL

• Strategically control the warehouse in conjunction with the company’s policies and strategic objectives.


• Control receiving, picking, packing and distribution processes effectively.


• Control day-to-day operations of the warehouse to achieve Departmental objectives and targets.


• Cost management of all warehouse activities.
  
  
  
  
  • Identify opportunities to reduce warehouse costs and implement processes to achieve these savings, in conjunction with the Branch Manager.
  
  
  
  


• Employee relations management of warehouse employees.


• Maintain effective working relationship with sales teams in terms of job scheduling and resource management to ensure satisfactory service to clients.


• Responsible to inspect stacking and storage practices in the warehouse in line with the General Safety Regulations (Annexure A)


• Assist in another position if there is an operational constraint.


• Assist with driving responsibilities, including driving a company vehicle, if hold a valid driver’s license.
  
  
  
  
  • Comply with all traffic laws and follow safe driving practices while operating a company vehicle.
  
  
  • Loading and unloading deliveries.
  
  
  • Maintain accurate records of deliveries and ensure all relevant paperwork is signed and returned.
  
  
  • Provide excellent customer service.
  
  
  
  


• Manage temporary labourers’ costs and staffing, within company guidelines.
  
  
  
  
  • Ensure adequate staffing requirements in the warehouse.
  
  
  
  

STOCK CONTROL

• Ensure stock control and reconcile with data storage system.
  
  
  
  
  • Stock reflecting on SAGE must be in saleable condition.
  
  
  • Management of all non-stock items (in-and out).
  
  
  
  


• Oversee, complete, and ensure stock takes are conducted and system deviations are inspected, as required.


• Ensure that all stock is correctly and neatly located, binned, and maintaining a tidy display of the products.


• Ensure all stock discrepancies are investigated accordingly.


• Control and minimize scrap and ensure authorisation before any items are scrapped.
  
  
  
  
  • Ensure silicone is discarded according to environmental legislation.
  
  
  • Ensure Touch up spray is discarded according to environmental legislation.
  
  
  
  


• Setup warehouse layout and ensure efficient space utilization.
  
  
  
  
  • Ensure all stock items are allocated to bins.
  
  
  • Ensure all bins are labelled correctly.
  
  
  
  


• Ensure all stock is packaged according to company procedures to prevent damage.
  
  
  • All stock in bins to be neatly wrapped to prevent damages.
  
  
  
  


• Conduct stock counts, as required.

DISTRIBUTION CONTROL

• Control logistics function, ensuring all orders are dispatched timeously, including:
  
  
  
  
  • Manage freight forwarders and ensure timeous collection from couriers.
  
  
  • Ensure routes are planned and optimized to minimize delivery times and costs.
  
  
  
  


• Control dispatch quality, delivery times, transport costs and efficiency.


• Ensure dispatch accuracy as per Invoice, on time and in full, as per Dispatch Procedures.


• Ensure IBTR’s (Inter-Branch Transfers) are completed as per company procedures.


• Check and verify shipping records, manage queries on shipping shortages or overages timeously.


• Ensure uptime of fleet to deliver on customer service requirements, including:
  
  
  
  
  • Preventative/ad hoc maintenance and readiness for unplanned downtime.
  
  
  • Ensure all vehicles are serviced as per service schedules.
  
  
  • Ensure all vehicle inspections are completed weekly as per company procedures.
  
  
  
  


• Ensure all drivers comply with the Road Traffic Act and/ Or AARTO that the delivery fleet is compliant with any associated regulations and/or other legal requirements.

RECEIVING CONTROL

• Ensure that all deliveries are received, checked for accuracy, and processed in a timely manner.


• Ensure stock received via containers are correct and meets company quality standards.
  
  
  
  
  • Ensure documented quality checks is completed on each shipment and review accordingly.
  
  
  
  


• Ensure all stock are packed into correct bins as per company procedures.
  
  
  
  
  • All stock in bins to be neatly wrapped to prevent damages.
  
  
  
  


• Assist with the loading and unloading of products from vehicles and containers.

ADMINISTRATION

• Produce reports and statistics monthly.
  
  
  
  
  • IN/OUT status report.
  
  
  • Vehicle Drops and mileage reports.
  
  
  • Vehicle and equipment maintenance.
  
  
  • Inventory slow movers and dead stock report.
  
  
  • Stock variance report.
  
  
  • Stocktake progress report.
  
  
  • Stock valuation report.
  
  
  • Stock shortage reports.
  
  
  • Overtime and short time report. (If required).
  
  
  • OTIF Report. (If required).
  
  
  • Inspect x codes (BOM Control codes) and ensure that all x codes on the system are cleared to 0.
  
  
  
  


• Order PPE for employees, according to company processes, in conjunction with the Branch Manager.


• Any other warehouse administrative tasks as required by the Branch Manager.

SHEQ INTEGRATED MANAGEMENT SYSTEM CONTROL

• Ensure adherence to the OHS Act.
  
  
  
  
  • Take reasonable care for the health and safety of themselves of other persons.
  
  
  • Co-operate with the employer to enable prescribed duties or requirements to be complied with.
  
  
  • Carry out any lawful order given and obey the health and safety rules and procedures.
  
  
  • Report any unsafe or unhealthy situation to the employer.
  
  
  • Report any incident to the employer.
  
  
  • Comply with health and safety processes.
  
  
  
  


• Ensure the warehouse maintains and complies with standards of health and safety, and hygiene always.
  
  
  
  
  • Always maintain high standards of housekeeping.
  
  
  • Ensure PPE is always worn in the warehouse.
  
  
  
  


• Participate in any Integrated Management System activities as required.


• Identify and report opportunities for improvement, Non-Conformances, and Incidents in area of responsibility.


• Ensure adherence to all company policies and procedures.


• Always maintain a high level of customer service levels standards.