Warehouse Administrator

homechoice; Cape Town; On-site; ZAR 180,000 - 240,000; Full time

Job summary

homechoice is a leading South African homeware retailer seeking a Warehouse Administrator to provide efficient administrative, clerical and support services within the warehouse environment in Cape Town.

The role covers invoice administration, petty cash control, payroll and time-and-attendance support, record keeping and general warehouse administration to enable effective operational performance. Weekend and overtime work may be required.

Qualifications

• Matric Certificate / Grade 12.
• Administration or Secretarial Certificate would be advantageous.
• At least 3 years’ administration experience.
• At least 2 years’ financial administration experience.
• 1 year’s warehouse or distribution experience, or 2 years’ retail experience.
• Sound Microsoft Excel experience.
• Clear criminal and credit record.
• Prepared to work weekends and overtime when required.

Responsibilities

• Provide efficient and effective administrative and clerical support to the warehouse team.
• Maintain accurate records, documentation and filing for warehouse administration processes.
• Support the Warehouse Manager and Distribution Administration Supervisor with daily administrative requirements.
• Accurately code all invoices and ensure correct allocation.
• Submit invoices for payment on a daily basis.
• Keep copies of all authorised invoices and supporting documentation.
• Obtain approval for expenditure before payment is made.
• Maintain the petty cash analysis book and support accurate petty cash control.
• Ensure time and attendance documentation is submitted to salaries as required.

Skills

Administration

Attention to detail

Communication skills

Problem-solving

Education

Matric / Grade 12

Admin/Secretarial Certificate

Tools

Excel

Job description

What You Will Love Doing In This Role

homechoice is a leading South African homeware retailer. For over 40 years we’ve helped our customers create beautiful homes they love with an innovative range of quality products they can afford.

The Warehouse Administrator will provide efficient and effective administrative, clerical and support services within the warehouse environment, ensuring accurate documentation, timely processing and smooth day-to-day administration.

The role is responsible for invoice administration, petty cash control, payroll and time-and-attendance support, record keeping and general warehouse administration to enable effective operational performance.

Warehouse administration

• Provide efficient and effective administrative and clerical support to the warehouse team


• Maintain accurate records, documentation and filing for warehouse administration processes


• Support the Warehouse Manager and Distribution Administration Supervisor with daily administrative requirements

Accounts and invoice administration

• Accurately code all invoices and ensure correct allocation


• Submit invoices for payment on a daily basis


• Keep copies of all authorised invoices and supporting documentation

Petty cash and payroll support

• Obtain approval for expenditure before payment is made


• Maintain the petty cash analysis book and support accurate petty cash control


• Ensure time and attendance documentation is submitted to salaries as required

What You’ll Need To Do This Role

• Matric Certificate / Grade 12


• Administration or Secretarial Certificate would be advantageous


• At least 3 years’ administration experience


• At least 2 years’ financial administration experience


• 1 year’s warehouse or distribution experience, or 2 years’ retail experience


• Sound Microsoft Excel experience


• Clear criminal and credit record


• Prepared to work weekends and overtime when required

What We Will Love About You

• Ability to work well under pressure while maintaining accuracy and attention to detail


• Strong problem-solving skills and a practical approach to resolving administration queries


• Effective communication skills and the ability to work with warehouse and support teams


• Excellent planning and organising skills with a strong focus on deadlines and customer demands


• High personal work standards and a reliable, accountable approach to administration

Behaviors we love

• Walk in my customers’ shoes


• Deliver on my promises


• Deliver insight-led solutions my customers need

Treat the business as my own

• Take accountability


• Be curious, creative & explore opportunities


• Do it right & at the right time

Play as a team

• Be helpful


• Be inclusive


• Find the fun