Wage Administrator

Red Ember Recruitment (PTY) Ltd; Kou-Kamma Local Municipality; On-site; ZAR 360,000 - 480,000; Full time

Job summary

Red Ember Recruitment (PTY) Ltd is seeking a Wage Administrator based in Cape Town to handle the full wage payroll function, ensuring accurate and timely payment of employees in line with SLAs and legislative requirements.

You will capture changes, maintain payroll data, respond to queries, generate payroll reports, and produce monthly wage cost reports for forecasting and meetings. Strong Excel skills and confidentiality are essential.

Qualifications

• Matric (Senior Certificate) is required.
• Payroll Certificate or equivalent payroll qualification is required.
• Relevant Sage certifications are required.
• Minimum of 3 years’ payroll administration experience.
• Practical experience with Payroll MIS in a service environment.

Responsibilities

• Capture and process new appointments, promotions, demotions, and terminations timeously and accurately.
• Manage, maintain, and update payroll and employee data.
• Handle all employee payroll, biographical, and pay-related queries.
• Prepare and submit payroll reports and wage sheets to Finance.
• Produce monthly wage cost reports for P&L forecasting.
• Report wage discrepancies on dummy payslips to management.
• Submit UI19 forms and certificates of service to terminated employees.
• Submit Provident Fund withdrawal applications for terminated employees.
• Conduct employment confirmations with external parties.
• Maintain confidential, up-to-date employee files.
• Ensure payroll complies with policies and legislation.
• Provide financial interpretation relating to benefits, leave, and remuneration.
• Support management with payroll tasks, reports, and ad hoc queries.

Skills

MS Excel

MS Word

MS Outlook

Numerical aptitude

Attention to detail

Integrity

Multitasking

Problem solving

Education

Matric (Senior Certificate)

Payroll Certificate or equivalent

Sage certifications

Tools

Sage 300

Microsoft D365 modules

CRS

Job description

Red Ember is seeking a Wage Administrator, based in Cape Town, to join our client’s team. The Wage Administrator will be responsible for ensuring accuracy across all wage-related activities by performing the full administrative function of the wage payroll. This includes ensuring the accurate and timely payment of all employees in compliance with defined service level agreements as well as legislative and statutory requirements.

Responsibilities

Capture and process new appointments, promotions, demotions, and terminations timeously and accuratelyManage, maintain, and update payroll and employee-related dataHandle all employee payroll, biographical, and pay-related queriesEnsure payroll and Time & Attendance tasks are completed within agreed timelinesPrepare and submit payroll reports and payroll sheets to Finance and relevant departmentsProduce monthly wage cost reports for P&L forecast and finance meetingsReport wage discrepancies identified on dummy payslips to managementIssue UI19 forms and certificates of service to terminated employees after final paymentSubmit Provident Fund withdrawal applications to NBC for terminated employeesConduct employment confirmations with external partiesMaintain accurate, up-to-date employee files and ensure confidentiality of payroll informationEnsure payroll processing complies with company policies, procedures, and relevant legislationProvide financial interpretation relating to employee benefits, leave, time management, and remunerationSupport management with payroll-related tasks, reports, and ad hoc queries

Key Performance Indicators (KPIs)

Accurate and on-time submission of payroll reports and wage sheetsTimely completion of payroll changes (appointments, promotions, terminations, etc.)Successful delivery of monthly wage cost reports for forecasting and P&L meetingsCompliance with payroll legislation, company policies, and audit requirementsResolution of payroll and employee queries within agreed turnaround timesAccuracy of payroll data and minimal payroll discrepanciesMaintenance of complete, confidential, and up-to-date employee filesEffective communication and support provided to management and finance teams

Requirements

Education & Qualifications

Matric (Senior Certificate)Payroll Certificate or equivalent payroll-related qualificationRelevant Sage certifications

Experience

Minimum of 3 years’ experience at Payroll Administration levelPractical experience with Payroll MIS in a customer-oriented service environment

Compulsory system knowledge

Sage 300Microsoft D365 modulesCRS

Technical & IT Skills

Advanced proficiency in MS ExcelMS WordMS OutlookStrong numerical aptitude and high attention to detailContinuous self-development mindset

Competencies

Ability to prioritize and multitask effectivelyStrong problem analysis and reasoning skillsHigh levels of integrity, confidentiality, and trustStress tolerance and ability to work under pressureInnovative and solution-oriented