Wage Administrator

Red Ember Recruitment (Pty) Ltd; Cape Town; On-site; ZAR 240,000 - 270,000; Full time

Job summary

Red Ember Recruitment (Pty) Ltd seeks a Wage Administrator based in Cape Town to manage full payroll administration and ensure accurate, timely employee payments in line with policies and legal requirements.

The role covers data management, payroll reporting, and support for finance with ad hoc queries, while maintaining confidentiality and accuracy.

Qualifications

• Matric (Senior Certificate) and payroll-related qualification required.
• Payroll Certificate or equivalent qualification is essential.
• Sage certifications or equivalent certifications preferred.
• Minimum of 3 years’ experience in Payroll Administration.

Responsibilities

• Capture and process appointments, promotions, terminations, and demotions accurately and timely.
• Maintain payroll data and handle employee payroll and queries.
• Ensure payroll tasks and Time & Attendance are completed within timelines.
• Prepare payroll reports and wage cost reports for Finance and meetings.
• Issue UI19 forms and service certificates to terminated staff after final payment.
• Submit Provident Fund withdrawal forms for terminated employees.
• Maintain confidential employee files and ensure payroll compliance.
• Provide financial interpretation related to benefits, leave, and remuneration.

Skills

Numerical aptitude

Attention to detail

Self-development mindset

Prioritization & multitasking

Work under pressure

Innovative mindset

Education

Matric (Senior Certificate)

Payroll Certificate

Sage certifications

Tools

Sage 300

Microsoft D365 modules

CRS

Job description

Job Description

Red Ember is seeking a Wage Administrator, based in Cape Town, to join our client’s team.

The Wage Administrator will be responsible for ensuring accuracy across all wage-related activities by performing the full administrative function of the wage payroll. This includes ensuring the accurate and timely payment of all employees in compliance with defined service level agreements as well as legislative and statutory requirements.

Responsibilities

• Capture and process new appointments, promotions, demotions, and terminations timeously and accurately
  
• Manage, maintain, and update payroll and employee-related data
  
• Handle all employee payroll, biographical, and pay-related queries
  
• Ensure payroll and Time & Attendance tasks are completed within agreed timelines
  
• Prepare and submit payroll reports and payroll sheets to Finance and relevant departments
  
• Produce monthly wage cost reports for P&L forecast and finance meetings
  
• Report wage discrepancies identified on dummy payslips to management
  
• Issue UI19 forms and certificates of service to terminated employees after final payment
  
• Submit Provident Fund withdrawal applications to NBC for terminated employees
  
• Conduct employment confirmations with external parties
  
• Maintain accurate, up-to-date employee files and ensure confidentiality of payroll information
  
• Ensure payroll processing complies with company policies, procedures, and relevant legislation
  
• Provide financial interpretation relating to employee benefits, leave, time management, and remuneration
  
• Support management with payroll-related tasks, reports, and ad hoc queries
  

Key Performance Indicators (KPIs)

• Accurate and on-time submission of payroll reports and wage sheets
  
• Timely completion of payroll changes (appointments, promotions, terminations, etc.)
  
• Successful delivery of monthly wage cost reports for forecasting and P&L meetings
  
• Compliance with payroll legislation, company policies, and audit requirements
  
• Resolution of payroll and employee queries within agreed turnaround times
  
• Accuracy of payroll data and minimal payroll discrepancies
  
• Maintenance of complete, confidential, and up-to-date employee files
  
• Effective communication and support provided to management and finance teams
  

Requirements

Education & Qualifications

• Matric (Senior Certificate)
  
• Payroll Certificate or equivalent payroll-related qualification
  
• Relevant Sage certifications
  

Experience

• Minimum of 3 years’ experience at Payroll Administration level
  
• Practical experience with Payroll MIS in a customer-oriented service environment
  

Compulsory system knowledge

• Sage 300
  
• Microsoft D365 modules
  
• CRS
  

Technical & IT SkillsAdvanced proficiency in

• MS Excel
  
• MS Word
  
• MS Outlook
  
• Strong numerical aptitude and high attention to detail
  
• Continuous self-development mindset
  

Competencies

• Ability to prioritize and multitask effectively
  
• Strong problem analysis and reasoning skills
  
• High levels of integrity, confidentiality, and trust
  
• Stress tolerance and ability to work under pressure
  
• Innovative and solution-oriented
  

RequirementsCompulsory system knowledge Sage 300 Microsoft D365 modules CRS Technical & IT SkillsAdvanced proficiency in MS Excel MS Word MS Outlook Strong numerical aptitude and high attention to detail Continuous self-development mindset Competencies Ability to prioritize and multitask effectively Strong problem analysis and reasoning skills High levels of integrity, confidentiality, and trust Stress tolerance and ability to work under pressure Innovative and solution-oriented