Virtual Executive Assistant

The Executive Space; South Africa; Remote; ZAR 201,000 - 312,000; Full time

Benefits offered by this job

Monthly bonuses

Bi-annual raises

Job summary

The Executive Space is a fast-growing, women-only company that provides virtual executive assistants for high-profile executives worldwide. The role emphasizes calendar and email management, project coordination, travel planning, and proactive personal support in a collaborative, growth-focused environment.

We value loyalty, adaptability, and initiative, offering rewards for performance, opportunities for career advancement, and a stable, supportive team culture.

Qualifications

• Go-getter attitude and proactive mindset are essential.
• Cultural fit and adaptability are highly valued.
• Loyalty and commitment to personal and company growth, viewing this role as a long-term career.

Responsibilities

• Calendar & Email Management: Efficient scheduling and professional communication.
• Project Management: Coordinating tasks, timelines, and deliverables.
• Travel & Event Planning: Arranging travel and planning events with proactive solutions.
• Personalized Assistance: Supporting personal tasks and wellness activities.
• Creative & Operational Support: Generating leads, managing social media, data entry and research.
• Event Execution: Planning and managing events with attention to detail.
• Client Relations: Liaison, resolving concerns, and maintaining follow-ups.

Skills

Go-getter attitude

Proactive mindset

Adaptability

Strong communication

Loyalty

Career-oriented

Tools

Office software

Project management tools

Emerging technologies

Job description

The Executive Space (TES) is a collaborative group of Virtual Executive Assistants (VEAs) working together to deliver exceptional support to high-profile executives globally. We are a young, fast-paced, women-only company driven by growth, teamwork, and innovation. As we continue to expand, we are eager to find like-minded team members who share our passion for excellence, collaboration, and personal and professional development. This role is ideal for individuals seeking a long-term career in a supportive, uplifting environment, committed to thriving and growing alongside a dynamic team.

Key Responsibilities:

• Calendar & Email Management: Efficient scheduling, inbox organization, and professional communication.
• Project Management: Coordinating tasks, timelines, and deliverables for seamless project execution.
• Travel & Event Planning: Arranging travel, planning events, and addressing last-minute changes with proactive solutions.
• Personalized Assistance: Supporting personal tasks, recruitment, and wellness activities.
• Creative & Operational Support: Generating leads, managing social media, and handling data entry and research.
• Event Execution: Planning and managing events with attention to detail and creativity.
• Client Relations: Acting as a liaison, resolving concerns, and maintaining effective communication and follow-ups.

Organized and Detail-Oriented: Excels in managing tasks, schedules, and deadlines with precision.

Proactive and Resourceful: Anticipates needs, takes initiative, and innovatively solves problems.

Dependable and Discreet: Reliable in delivering high-quality results while maintaining confidentiality.

Strong Communicator: Exhibits excellent written and verbal communication skills.

Adaptable and Empathetic: Flexible to shifting priorities and supportive of client and team needs.

Tech-Savvy and Analytical: Proficient in office software, project management tools, and emerging technologies, with strong problem-solving abilities.

Skilled in Project Management and Multitasking: Efficiently coordinates and handles multiple priorities.

Self-Motivated and Calm Under Pressure: Thrives independently and maintains composure in high-stakes situations.

Loyal and Visionary: Dedicated to TES's growth while continuously learning and aligning with long-term goals.

Assertive and Personable: Confidently communicates while building positive, professional relationships.

• Bonuses : Monthly rewards for exceptional performance based on client feedback, team interaction, and initiative.
• Raises : Bi-annual increases tied to performance and loyalty.

Why Join TES?

• A supportive, collaborative, and uplifting environment with no internal competition.
• Opportunities for career advancement with no glass ceiling.
• A stable and growing company committed to the success of its team members.
• Recognition and rewards for loyalty and excellence.

What We’re Looking For:

TES values a go-getter attitude and innovative approach above experience, though prior EA experience remains essential. We prioritize cultural fit, adaptability, and a proactive mindset, seeking candidates who bring fresh ideas and take initiative. Loyalty, a commitment to personal and company growth, and viewing this role as a career— not just a stepping stone—are key qualities we seek in our team members.