Virtual Assistant – Media

Virtustant; South Africa; Remote; ZAR 273,000 - 569,000; Part time

Benefits offered by this job

Remote work

Job summary

Virtustant is seeking a detail-oriented Virtual Assistant to support long-term operations. You will query book agents, manage CRM deal flow for acquisitions, and set up AI agents to automate tasks. The role involves admin tasks, long-term support, and flexible, remote work with a 10–15 hour weekly commitment.

Experience with basic Salesforce for importing contacts is a plus. You will work on projects including querying 500 agents for a children's book and supporting documentary outreach.

Qualifications

• Fluent in written and spoken English.
• Smart and detail-oriented.
• Operations-focused.
• Ability to handle general administrative tasks.
• Experience with basic Salesforce for importing contacts is preferred.

Responsibilities

• Query 500 book agents for a children's book.
• Submit materials via online forms or emails.
• Log submission dates and follow up after four weeks.
• Manage CRM deal flow for acquisitions.
• Set up AI agents to automate email, desktop organization, and data entry.
• Handle general administrative tasks like booking flights and restaurant reservations.
• Perform outreach for a documentary project.

Skills

Fluent English

Detail-oriented

Operations-focused

Administrative tasks

Salesforce basics

Tools

Salesforce

Job description

Job Title: Virtual Assistant

About The Company

Our client is a performance marketing media business that is actively looking to acquire another company.

Job Description

Our client needs a detail-oriented virtual assistant to help with several key projects. These include querying book agents for a children's book, managing customer relationship management (CRM) deal flow for company acquisitions, and setting up AI agents to automate tasks. You will be responsible for detailed administrative work and potentially more technical tasks related to CRM and AI. The goal is to find a smart, operations-focused individual who can provide long-term support.

The primary immediate project involves querying 500 book agents for a children's book. This task is menial and detail-oriented. You will be given a ranked spreadsheet and documents with text like biographies and query letters. Your job will be to submit these materials via online forms or emails, log the dates when submissions are sent, and follow up after four weeks. All further email responses will be handled by the client.

Responsibilities Of The Role

• Query 500 book agents for a children's book.
• Submit materials via online forms or emails.
• Log submission send dates.
• Follow up on submissions after four weeks.
• Manage customer relationship management (CRM) deal flow for acquisitions.
• Set up AI agents to automate email, desktop organization, and data entry.
• Handle general administrative tasks like booking flights and restaurant reservations.
• Perform outreach for a documentary project.

Required Experience And Qualifications

• Fluent in written and spoken English.
• Smart and detail-oriented.
• Operations-focused.
• Ability to handle general administrative tasks.
• Experience with basic out-of-the-box Salesforce for importing contacts is preferred.
• 10 to 15 hours per week commitment.

Preferred Skills

• Experience with CRM deal flow management.
• Experience with setting up AI agents for automation.

Personality

• Pleasant demeanor.
• Detail-oriented.
• Operations-focused.

Software & Tools

• Salesforce (basic experience preferred).

Schedule

• 10 to 15 hours per week.
• Flexible, but preference for long-term support.

Salary And Benefits

• Payment in USD or Local Currency according to candidate's preference.
• Full-time remote opportunity.