VIP Global Event Planner: Travel & Venue Logistics

Crew Life at Sea Ltd.; Cape Town; On-site; ZAR 240,000 - 420,000; Full time

Job summary

Crew Life at Sea Ltd. is seeking an experienced Event Planner to coordinate interviews and events across Africa for cruise ship recruitment. You will partner with the recruitment agency and interviewers to design compelling interview experiences and seamless travel plans.

You will manage venues, transportation, accommodations, catering and AV, while controlling budgets and ensuring top-tier service for over 10 high-end clients. Flexibility to travel and work evenings/weekends is essential.

Qualifications

• Proven experience in event planning and coordination, preferably with a focus on high-end or corporate events.
• Strong organizational and time management skills, with the ability to multitask and meet tight deadlines.
• Excellent communication and interpersonal skills to liaise with clients, vendors, and stakeholders.
• Attention to detail and a strong sense of professionalism.
• Knowledge of the cruise ship industry and recruitment processes is an asset.
• Proficient in event management software and tools.
• Ability to travel and work flexible hours, including evenings and weekends.

Responsibilities

• Collaborate with the recruitment agency and cruise ship acquisition talent interviewers to understand the event requirements, objectives, and timeline.
• Assist in selecting suitable event venues and locations across Africa that meet client needs and interviewers' preferences.
• Coordinate and manage event logistics, including transportation, accommodations, catering, and audiovisual equipment.
• Liaise with vendors, suppliers, and service providers to ensure smooth event operations and timely delivery of services.
• Develop and maintain event budgets, ensuring cost-effectiveness and adherence to financial guidelines.
• Plan and arrange travel logistics for cruise ship crew members, including flights, visas, and transportation to event venues.
• Coordinate with hotels or other accommodations to secure stays for clients and interviewers.
• Ensure all necessary documentation, such as passports and visas, is obtained in a timely manner.
• Serve as the main point of contact for high-end clients, ensuring clear and effective communication throughout the planning process.
• Collaborate with the marketing team to develop event promotional materials and strategies to attract attendees.

Skills

Event planning

Organizational skills

Communication

Attention to detail

Cruise ship industry knowledge

Event management tools

Travel flexibility

Job description

Crew Life at Sea Ltd. is seeking an experienced Event Planner to coordinate interviews and events across Africa for cruise ship recruitment. You will partner with the recruitment agency and interviewers to design compelling interview experiences and seamless travel plans.

You will manage venues, transportation, accommodations, catering and AV, while controlling budgets and ensuring top-tier service for over 10 high-end clients. Flexibility to travel and work evenings/weekends is essential.