Vetting Administrator

Bidvest Protea Coin; Centurion; On-site; ZAR 180,000 - 300,000; Full time

Job summary

Bidvest Protea Coin is seeking a Vetting Administrator to support the Vetting Team Leader and Manager with all vetting matters. You will manage system inputs, onboarding/offboarding on CIIMS, and ensure documentation is accurate, secure and confidential.

You will also handle communications with vendors and ensure POPI compliance in all shared information. The role requires Grade 12, superb communication, attention to detail and proficiency in MS Office.

Qualifications

• Grade 12 or equivalent required.
• Proven excellent interpersonal and verbal communication skills to deal confidently with people at all levels.
• Demonstrate tact, sensitivity and maturity in outlook.
• Be confident and articulate in all communications (face to face, telephone, written).
• Capable of working independently, accurately and methodically under pressure.
• Excellent language skills (English).
• Clear criminal record.

Responsibilities

• Support Vetting Manager and report to Vetting Team Leader.
• Assist with all vetting matters and input data into the vetting system.
• Maintain and manage CIIMS onboarding/offboarding processes.
• Apply POPI Act in all documentation sharing personal information.
• Liaise with the manager to collate outstanding documents and upload to third party providers.
• Store and secure all documentation in a controlled environment; ensure accuracy and completeness.
• Ensure confidentiality of information at all times and deliver feedback through SOPs.
• Assist in developing and submit management information reports.
• Communicate with vendors, contractors, and subcontractors efficiently.
• Update vetting and polygraph records daily.

Skills

Interpersonal & verbal communication

Independent & under pressure

Attention to detail

Organised & methodical

Confidentiality & integrity

English language skills

Education

Grade 12 or equivalent

Tools

MS Office (Excel & Word)

Job description

• The Vetting Administrator will report directly to the Vetting Team Leader


• Provide assistance to Vetting Manager regarding all vetting matters


• All system inputs to enable accurate and administration and management of vetting system in support


• Apply POPI Act in all documentation sharing personal information


• Responsible for ON Boarding and Offboarding of individuals on CIIMS


• All ad hoc duties as determined and/or tasked by the Manager;


• Liaise with manager to collate all outstanding documents and upload to third party providers systems


• Storing and saving all documentation in a controlled environment


• Ensure Quality, accuracy, and completeness of information


• Always ensure confidentiality of information and documentation


• Ensure customer/management feedback through the correct and agreed SOP


• Assist with development of and submit relevant management information reports


• Assist and communicate with vendors, contractors, and subcontractors in an efficient manner


• Update vetting and polygraph records daily


• Act with integrity, honesty, loyalty and fairness at all times.


• Understand the basic criminal Act regarding SAPS reports

Preferred qualifications/attributes/skills:

• Grade 12 (Matric) or equivalent qualification.


• Proven excellent interpersonal and verbal communication skills to be able to:


• Deal confidently and effectively with people at all levels across the social spectrum from all backgrounds.


• Demonstrate a high level of tact, sensitivity and maturity in outlook.


• Be confident and articulate in all communications i.e. face to face, telephone and written work.


• Possess good powers of concentration and be able to work independently, accurately and methodically under pressure


• Excellent language skills (especially English)


• Excellent communication skills


• Basic MS Office (Excel and Word)


• Well organised and focused


• Attention to detail


• Clear criminal record.

Employment consideration will be in accordance with the Employment Equity Act requirements

Should you not hear from us within 14 days after closing date, your application should be considered unsuccessful