Utilities Payments Coordinator

Broll Property Group Pty Ltd; South Africa; On-site; ZAR 300,000 - 460,000; Full time

Job summary

Broll Property Group Pty Ltd in Johannesburg, Gauteng is seeking a Utilities Payments Coordinator to ensure accurate verification of payment requests, vendor records, and supporting documents within the procure-to-pay cycle.

You'll work with Accounts Payable and Finance to mitigate risks, prevent fraud, and maintain data integrity across financial systems, while upholding internal controls and regulatory standards.

Qualifications

• Bachelor's degree or equivalent in finance or related field.
• 2+ years in Accounts Payable, Payment Operations, or finance admin.
• Strong analytical and detail-oriented mindset.
• Excellent verbal and written communication skills.

Responsibilities

• Review and verify payment requests and invoices for policy compliance.
• Validate vendor banking information and conduct account verifications.
• Perform QA checks on payment transactions before approval.
• Investigate payment discrepancies and duplicate payments.
• Collaborate with Accounts Payable, Procurement, and Finance.
• Maintain vendor master data and confidentiality.

Skills

Analytical thinking

Attention to detail

Excel

Communication skills

Time management

Teamwork

Education

Bachelor's degree in Finance or related field

Tools

Microsoft Excel

Microsoft Office

Job description

Utilities Payments Coordinator

Location: Johannesburg, Gauteng

Job Type: Full time

Job Location: Johannesburg General Office

Job Description

The Payment Verification Specialist is responsible for ensuring the accuracy, validity, and compliance of payment requests, vendor information, and supporting financial documentation before processing. This role serves as a critical control point within the procure-to-pay process, helping to mitigate financial risk, prevent fraud, and maintain data integrity across financial systems.

Key Responsibilities

• Review and verify payment requests, invoices, and supporting documentation to ensure completeness, accuracy, and policy compliance.
• Validate vendor banking information and perform account verification procedures in accordance with internal controls and fraud prevention standards.
• Conduct quality assurance checks on payment transactions before final approval and release.
• Investigate and resolve payment discrepancies, exceptions, duplicate payments, and data inconsistencies.
• Collaborate with Accounts Payable, Procurement, Finance, and other business stakeholders to resolve payment-related issues.
• Communicate directly with vendors regarding payment verification requirements and outstanding documentation.
• Maintain accurate and up-to-date vendor master data records within financial systems.
• Identify and escalation potential fraud risks, suspicious transactions, or control deficiencies.
• Support audit requests by providing required documentation and evidence of payment verification activities.
• Monitor and track payment verification metrics and service levels, providing regular reporting when required.
• Ensure adherence to company policies, financial controls, compliance requirements, and applicable regulatory standards.
• Participate in process improvement initiatives aimed at enhancing efficiency, accuracy, and risk management within payment operations.
• Assist with month-end and year-end financial processes as required.
• Maintain confidentiality of sensitive financial and vendor information at all times.

Job Qualifications

• Bachelor's Degree, Diploma, or equivalent qualification in Finance, Accounting, Business Administration, Commerce, or a related field.
• 2+ years of experience in Accounts Payable, Payment Operations, Financial Administration, Vendor Management, or a related finance function.
• Strong analytical and problem-solving skills with exceptional attention to detail.
• Proficiency in Microsoft Office applications, particularly Excel.
• Excellent verbal and written communication skills.
• Strong organizational and time management skills with the ability to manage multiple priorities and meet deadlines.
• Demonstrated ability to work both independently and collaboratively within a team environment.