Transport Control Administrator

Vector Logistics Limited; Mbombela (Nelspruit); On-site; ZAR 180,000 - 300,000; Full time

Job summary

Vector Logistics Limited in Nelspruit is seeking a Transport Control Administrator to manage daily route allocations, dispatch drivers, and debrief performance to improve service levels across the supply chain. The role requires Matric, a Code EB licence, and 2–3 years in transport administration, with SAP experience being advantageous.

The position is full-time and based on-site in Nelspruit, offering an opportunity to contribute to a growing, temperature-controlled logistics network in

Qualifications

• Matric, valid Code EB driver’s licence, and 2–3 years’ experience in administration/transport, preferably FMCG.
• SAP experience would be an advantage.

Responsibilities

• Administer and monitor daily route allocations and dispatch according to the agreed process.
• Issue relevant documentation to drivers and ensure driver and vehicle readiness (keys, fuel cards, thermometers, navigational tools).
• Debrief drivers, monitor fuel consumption and vehicle performance, record exceptions, and update tracking records.
• Walk the premises to ensure no damage and collect trip sheets, debrief documents, and daily checklists from drivers.

Skills

Transport routes

Fleet performance standards

SAP

Verbal communication

Written communication

MS Excel

Report writing

Analytical thinking

Numeracy

Organisational awareness

Education

Matric

Code EB driver’s licence

Tools

SAP

Job description

Transport Control Administrator

Permanent

Nelspruit

Overview

We are a Supply Chain and Sales & Merchandising partner adding value to your business through a fully integrated, temperature-controlled network in Southern Africa.

But we are also more than that. We are people serving people. While we boast the best in tech and infrastructure, our people are our greatest resource. With our skilled, curious, can-do people at the forefront, our assets become your assets, our service your solutions.

Vector’s vehicle fleet includes a food industry first in ‘multi-temperature’ vehicles enabling the company to service business across frozen, chilled and ambient temperature zones on a single delivery.

Job Purpose

To mitigate Company risk by executing route assignments through daily dispatching and debriefing of drivers and vehicles. Coordinate the dispatch process per route and physically debrief of each route in order to support increased customer service and improve efficiencies in the business.

Key Responsibilities

VehicleDispatch

• Administer and monitor the uploaded system route allocations on a daily basis.
• Ensure that the vehicles are dispatched according to the agreed business process.
• Responsible for issuing all relevant documentation to the driver including equipment (including but not limited to) vehicle keys, fuel cards, thermometers and navigational tools.
• Check company resources and staff meet company standards as per the Daily Vehicle Checklist form.
• Ensurethe Tracking tripsheet is correct as per the physical situation in terms ofdriver, vehicle and other resources before the vehicle leaves the depot.

Driver Debriefing

• Monitor real time fuel consumption, speeding, braking and other driving and vehicle performance exceptions prior to vehicle returning to the depot.
• Note exceptions of route in prereturn on the Tracking system eg. Door openings outside Decos.
• Liase with Tracking on road Execution Agents.
• Retrieve the printed Debrief document and correct daily vehicle checklist prior to the drivers’ return.
• Debrief the drivers as they return
• Discuss, resolve and record any exceptions.
• Walk the vehicles to confirm no damage or issues as per the Daily Vehicle checklist.
• Get the driver to sign the Trip sheet, Debrief document and Daily vehicle checklist.
• Collect vehicle keys, fuel cards, thermometers and navigational tools in line the agreed business process.

Effective Teamwork andSelf-Management

• Take ownership and accountability for tasks and activities and demonstrate effective self-management in terms of planning and prioritising, and self development.
• Follow through to ensure that quality and productivity standards of work are consistently and accurately maintained.
• Inform relevant parties in the event of tasks or deadlines not met, the potential risks thereof and provide appropriate resolution.
• Manage colleagues and employees’ expectations and communicate appropriately.
• Demonstratewillingness to help others and “go the extra mile” to meet team targets andobjectives

Qualifications, Skills and Experience Required for the Job

Qualifications and Experience

• Matric
• Valid Code EB drivers’ licence
• Minimum of 2-3 years’ experience working in an administration/transport environment, preferably within a FMCG environment
• SAP experience would be an advantage.

Skills and Competencies

• Transport routes
• Accepted fleet performance standards and associated risks § Relevant SAP module(s)
• Verbal and written communication
• Computer literacy (MS Excel)
• Reportwriting
• Analytical thinking
• Numeracy
• Organisational awareness

We look forward to hearing from you!