Warehouse Clerk

Vector Logistics Limited; South Africa; On-site; ZAR 120,000 - 180,000; Full time

Job summary

Vector Logistics Limited is seeking a Warehouse Clerk to support warehouse operations at LinbroPark CP G. The role involves dispatch, billing, and GRV administration within a temperature-controlled supply chain environment.

Candidates should have Matric, forklift/reach truck licenses, and proficiency in SAP, Excel, and Power BI. Commitment to ISO/HACCP safety standards and teamwork is essential.

Qualifications

• Matric required; basic admin duties and data entry experience preferred.
• License: Valid reach truck and counterbalance; forklift experience is an advantage.
• Proficient with SAP, Power BI and Excel for daily warehouse administration.

Responsibilities

• Check and dispatch stock, ensure accuracy and safety of loaded goods.
• Handle billing tasks: compile, invoice, and resolve discrepancies.
• Maintain ISO/HACCP compliance and safety procedures.
• Perform GRV administration and SAP data entry.
• Manage information systems and daily reporting.

Skills

Communication skills

Problem-solving

Honesty and integrity

Teamwork

Shifts & overtime

Punctuality

Work under pressure

HACCP knowledge

Education

Matric

Tools

SAP

Power BI

Excel

Forklift license

Reach truck license

Job description

Warehouse Clerk

Permanent

LinbroParkCPG

Overview

We are a Supply Chain and Sales & Merchandising partner adding value to your business through a fully integrated, temperature-controlled network in Southern Africa.

But we are also more than that. We are people serving people. While we boast the best in tech and infrastructure, our people are our greatest resource. With our skilled, curious, can-do people at the forefront, our assets become your assets, our service your solutions.

Vector’s vehicle fleet includes a food industry first in ‘multi-temperature’ vehicles enabling the company to service business across frozen, chilled and ambient temperature zones on a single delivery.

Job Purpose

Administrationwithin the warehouse departments

Key Responsibilities

Checking and dispatching

• Adhere to checklist for the Truck and confirm:
• Clean vehicle
• Pre-cooling done
• Temperature spec control
• Checks picked stock against loaded stock for accuracyand correct any loaded variances / disparity
• Dispatches stock items in an efficient, compliant andtimely manner and dispatches stock from the warehouse including ensuring thatthey are not damaged, the cold chain has been maintained and that everything dispatchedis accounted for on the loading document
• Once the truck is confirmed as accurately loaded,closes the truck doors and seals the truck with a numbered seal which isrecorded against a fleet number for the truck
• Collates and handovers completed loading documents tothe Billing Clerk
• Records loading start / loading finish times to determine checking and loading rates and reports to the Shift Warehouse Controller any loading delays.
• Record pallets dispatched on the truck.
• Issue and receipt ofstock and refrigerated / chiller stock management and rotation
• Stock reconciliation and materials handling
• Maintaining of ISO / HACCP health and safety and hygiene standards
• Assisting of customers if necessary
• Assign counters

Billing

• Compile the documents and records from different sources such as sales receipts, purchase orders, shipping invoices, credit slips, and tax statements.
• Calculate the invoice total and any discounts orspecial rates that apply
• Prepare the bill and enter the amount into theaccounting system
• Ensure the amounts captured into the system correlate with the receipts.
• Send the bills to customers electronically via e-mail.
• Resolve billing-related issues for customers
• Maintain copies of invoices for recordkeeping purposes.
• Contact clients and customers to make sure theirinformation is current and accurate
• Issue credit memos.
• Correct discrepancies and inaccurate bills
• Complete ad hoc invoicing and reconciliations
• Ensure customer invoices and related delivery documentation is available prior to vehicle departure.
• Administer and implement all paperwork, deliverynotes, invoices as per defined procedures and Group standards
• Maintain timely input to SAP and ensure accuratetransaction records
• Check invoices ensuring compliance with VAT legislation.

Safety and security

• Effective Teamwork and Self-Management
• Always safeguard the stock in the warehouse againstloss and damage
• Comply with applicable company policies includinghealth, safety, environment, risk and quality, including HACCP/ISO
• Conduct housekeeping in accordance with standardoperating procedures
• Take ownership and accountability for tasks andactivities and demonstrate effective self-management in terms of planning and prioritizing,and self-development
• Follow through to ensure that quality and productivitystandards of work are consistently and accurately maintained
• Inform relevant parties in the event of tasks ordeadlines not met, the potential risks thereof and provide appropriateresolution
• Demonstrate willingness to help others and “go the extra mile” to meet team targets and objectives.

GRV Administration

• Ensure compliance with established procedures and Company standards to maintain effective control over administrative processes.
• Receive ZGIT document and match to supplier deliverynote (POD) and endorse POD once checked
• Capture what has been physically received off the ZGIT/ delivery note into SAP
• Manage and address customer queries (shorts or overs)and raise NCA on SAP
• Collate documentation and send it to administration(PSD) or collate and scan to support office

Information and Data Management

• Accurately and regularly capture data into the information system to enable access to reliable data and reporting for analysis and decision making.
• Scan inbound and outbound documents before the end ofeach shift
• Upload invoices into SAP.
• Run the daily report and share it at the end of each shift. (Bay Management/Plan forge)
• Run Plan Forge/Bay Management reports and share them with the Supply Planning Team
• Update the daily CHEP recon

Ad hoc Administration

• File and safeguard records within area of responsibility.
• Compile ad hoc spread sheets and reports
• Weekly damage and drop stock reporting
• Daily cycle countmanagement
• Compile a riskreport, Power BI, Fresh recon reports, Warehouse Capacity report, Block stock(QA, product recalls, RPO)
• Weekly & Monthly Cycle Counts

Safety and Security

• Comply with applicable company policies includinghealth, safety, environment, risk and quality, including HACCP/ISO
• Conduct housekeeping within working area in accordance with standard operating procedures.

Teamwork and Self - Management

• Take ownership and accountability for tasks andactivities and demonstrate effective self-management in terms of planning, prioritizingand self-development
• Follow through to ensure that quality and productivitystandards of work are consistently and accurately maintained
• Inform relevant parties in the event of tasks ordeadlines not met, the potential risks thereof and provide appropriateresolution
• Demonstrate willingness to help others and “go the extra mile” to meet team targets and objectives.

KPI's

• Accuracy of GRV administration, capturing and reconciliations
• Productivity and efficiency

Qualifications, Skills and Experience Required for the Job

Qualifications and Experience

• Matric
• Valid Reach truck and counterbalance license
• Computer Literacy would be an advantage
• BasicComputer literacy would be an advantage
• SAP,Power BI & Excel
• Valid Forklift and counterbalance license
• Similar working experience for a minimum of 6 months

Skills and Competencies

• Effective written and verbal communication skills
• Quick problem-solving skills
• High level of honesty and integrity
• Ability to work independently and as part of a team
• Willingness to work shifts, overtime and public holidays as per operational requirements
• Sober habits and reliability
• Punctuality and attendance reliability
• Ability to work under pressure
• Knowledge of SAFETY rules and HACCP principles

Vector Logistics supports the principles of EmploymentEquity and is committed to building a diverse and inclusive workplace.Preference will be given to candidates from designated groups in line with ourEmployment Equity Plan.

If you have not heard from us within 3 to 4 weeks after submitting your application, please consider your application unsuccessful on this occasion. We truly appreciate your interest in joining the Vector team and encourage you to stay connected for future opportunities that may align with your skills and career journey.

We look forward to hearing from you!