Tender Coordinator

Philips International; Johannesburg; On-site; ZAR 420,000 - 620,000; Full time

Job summary

Philips International is seeking a Tender Coordinator to manage end-to-end tender processes in Johannesburg. You will identify opportunities, coordinate bid content, and prepare compliant quotations and commercial offers.

Responsibilities include gathering information from internal records, maintaining tender templates, and ensuring on-time submissions while adhering to regulatory requirements. A Diploma or Bachelor's in relevant fields and 3–5 years’ experience are preferred.

Qualifications

• 3–5 years direct tender coordination, procurement administration, or bid management experience.
• Solid understanding of South African public sector procurement frameworks and compliance.
• Experience with preparation of pre-bid documentation and commercial proposals.

Responsibilities

• Identify viable tender opportunities via public portals and client networks.
• Coordinate bid requirements and assemble compliant quotations and offers.
• Obtain approvals per Delegation Matrix and ensure timely submissions.
• Maintain centralized tender tracking and quarterly performance analysis.
• Collaborate with Sales, Legal, Finance, HR, Supply Chain and Product teams.

Skills

Tender coordination

Procurement administration

Bid management

Microsoft Office Suite

CRM or database filing systems

Organizational skills

Education

Diploma or Bachelor's degree in business administration/Finance/Office Management/Supply Chain Management/Project Management

APMP certification (preferred)

Tools

APMP or equivalent bid management certification

Public sector procurement portals (CSD, tender boards)

Job description

Job Title Tender Coordinator Job Description

The Tender Coordinator manages the end-to-end tendering process by identifying opportunities, coordinating bid requirements, and preparing compliant quotations and commercial offers. The role ensures timely and accurate submission of bids while maintaining tender records and tracking performance. It also supports continuous process improvement through tender analysis, risk identification, and management reporting.

Your Role

Monitors public procurement portals (such as the National Treasury Central Supplier Database (CSD)), digital tender boards, client networks, and customer vendor platforms to identify viable Request for Proposals (RFPs), Request for Quotations (RFQs), and tender opportunities. Supports the preparation of pre-bid documentation and presentations by gathering information from internal databases, customer records, previous bids, and industry reports; develops and maintains a library of tender templates, proposal content, and best practices to streamline future submissions. Analyzes tender documents to identify customer requirements, evaluation criteria, mandatory administrative returns, industry-specific certifications, compliance obligations, and submission requirements to ensure complete and compliant tender responses. Obtains necessary approvals from relevant approvers in accordance with the Delegation Matrix and ensures Quotation Desk (QD) requests are processed accurately and on time. Collaborates with cross-functional stakeholders, including Sales, Legal, Finance, HR, Supply Chain, and Product teams, to collect, validate, and consolidate all technical, commercial, pricing, contractual, and compliance documentation required for quotations and tender submissions. Oversees collection of all prerequisites for quotations, including customer requirements, product specifications, approvals, and supporting documentation, ensuring completeness and accuracy. Converts approved quotation outputs into Commercial Offers and ensures all submissions comply with internal policies, regulatory requirements, and customer specifications. Prepares, formats, proofreads, compiles, and packages commercial offers and tender submissions in both electronic and physical formats, ensuring compliance with customer requirements and corporate branding standards. Uploads, registers, and submits bids through customer procurement portals and vendor platforms or coordinates physical tender submissions when required, ensuring adherence to submission deadlines and procedures. Maintains and updates a centralized tender tracking database to record bid values, submission status, progress metrics, awards, win/loss outcomes, partner participation, and post-tender evaluation feedback. Conducts quarterly analysis of tender activity and outcomes, including tenders identified, submitted, won, lost, reasons for non-participation, and partner involvement, and prepares reports for Management highlighting results, risks, trends, and recommendations for improvement.

You are the right fit if:

A Diploma or Bachelor's degree in business administration, Finance, Office Management, Supply Chain Management, Project Management, or industry-relevant technical fields Min 3 to 5 years of proven experience directly handling tender coordination, procurement administration, or bid management. Familiarity with specialized contract frameworks in Public sector healthcare in South Africa Solid understanding of South African public sector procurement frameworks, legislative compliances, and online portal operations. An Association of Proposal Management Professionals (APMP) or equivalent bid management certification is highly preferred. High-level mastery of the Microsoft Office Suite (Word formatting, advanced Excel calculations, PowerPoint pitch decks) alongside CRM or database filing systems. Exceptional organizational capability to control multiple complex, parallel deadlines without compromising structural detail.

Employment Equity

The Company’s approved Employment Equity Plan and Targets will be considered as part of the recruitment process. As an Equal Opportunities employer, we actively encourage and welcome people with various disabilities to apply. Only apply for this role if you are a South African Citizen by birth or Naturalization prior to the 27 April 1994

How we work together

We believe that we are better together than apart. For our office-based teams, this means working in-person at least 3 days per week. Onsite roles require full-time presence in the company’s facilities. Field roles are most effectively done outside of the company’s main facilities, generally at the customers’ or suppliers’ locations. This role is an Office role.

About Philips

We are a health technology company. We built our entire company around the belief that every human matters, and we won't stop until everybody everywhere has access to the quality healthcare that we all deserve. Do the work of your life to help the lives of others.

• Learn more about our business.
• Discover our rich and exciting history.
• Learn more about our purpose.

Learn more about our culture of impact with care here. #LI-EU #LI-OFFICE

At Philips, we believe that every human matters. As a global health-tech leader, we focus on improving people’s health and wellbeing through meaningful innovation. The people who work here share our passion and are motivated to bring this purpose to life. For more than 130 years, we have been creating technologies and innovations that improve people's lives and support healthcare practitioners. Headquartered in the Netherlands and operating in more than 100 countries globally, we focus our advanced technology and deep clinical and consumer insights on Precision Diagnosis, Image Guided Therapy, Enterprise Informatics, Monitoring/ Connected Care, Sleep & Respiratory Care and Personal Health. Together, we deliver better care for more people because we believe that every human matters. That's why we're taking steps to create an environment where we acknowledge and embrace our differences and uniqueness and listen to and value each other's views. When people feel cared for and listened to, they bring their best qualities to work, leading to better collaboration, communication, innovation and success.

It is the policy of Philips to provide equal employment and advancement opportunities to all qualified employees and applicants for employment without regard to race, color, religion, sex, pregnancy/childbirth or related medical conditions, age, ethnic or national origin, sexual orientation, gender identity or expression, physical or mental disability, genetic information, citizenship status, veteran or military status, marital or domestic partner status or any other characteristic protected by law. As an equal opportunity employer, Philips is committed to fostering a culture where all are treated with respect and professionalism. To ensure reasonable accommodations for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Veterans' Readjustment Act of 1974 and Title I of the Americans with Disabilities Act of 1990, applicants that require accommodation in the job application process may contact 888-367-7223, option 5, for assistance.

Philips is an Equal Employment and Opportunity Employer including Disability/Vets and maintains a drug-free workplace. Know Your Rights