TEACHING EXPERIENCE ADMINISTRATOR - PART TIME x 2

Rosebank International; Pretoria; On-site; ZAR 240,000 - 360,000; Full time

Job summary

IIE Rosebank International is seeking an organised Administrative Assistant to support Teaching Experience programs in Pretoria. The role covers placement administration, school partnerships, documentation management, supervisor administration, and compliance with audit requirements.

You will coordinate data entry, file maintenance, communications with partner schools, and scheduling for supervisor meetings, aiming for efficient, compliant processes in a dynamic higher education environment.

Qualifications

• Matric or higher qualification advantageous.
• Experience in higher education administration will be beneficial.
• Knowledge of SA higher education regulatory framework is desirable.

Responsibilities

• Manage administrative processes for Teaching Experience placements, including data entry and reporting.
• Maintain partner schools records and documentation, and coordinate school engagement activities.
• Prepare and manage Teaching Experience documentation and correspondence, including letters and packs.
• Support Teaching Experience Supervisors administration, including appointment documentation and meeting logistics.
• Ensure documentation is filed and accessible for audit and compliance purposes.

Skills

Attention to detail

Customer service

Time management

Communication skills

Teamwork

Adaptability

Education

Matric or Higher Certificate

Tools

Microsoft Office

Microsoft Teams

Job description

Join Our Team at IIE Rosebank International

The Independent Institute of Education, Rosebank International, is part of the ADvTECH Group, Africa's leading private education provider. From our humble beginning in 1909, Rosebank College has grown to a student population of more than 47,000 students nationwide.

As we continue to expand and innovate, we invite passionate professionals to become part of our dynamic team. If you are driven by the desire to make a meaningful difference in students' lives and wish to contribute to an institution that values academic excellence, connection, and student success, we would love to hear from you.

Join us on our journey of shaping futures!

Duties and Responsibilities

1. Student Teaching Experience Placement Administration;

• The administrator will manage the administrative processes related to student
  Teaching Experience placements, including:
• Capturing and updating student placement data in the Teaching Experience
  database or tracking system.
• Collecting and organising student placement forms and documentation.
• Capturing and updating student placement data in the Teaching Experience
  database or tracking system.
• Preparing placement lists and reports for TEC review.
• Issuing placement confirmation communication to students.
• Maintaining records of student placements per semester or placement cycle.
• Filing and archiving all placement documentation for audit and compliance
  purposes.

2. Schools Database and Partnership Administration

• The administrator will maintain administrative records related to partner schools
  by:
• Maintaining and updating the Teaching Experience school database.
• Recording information of schools, principals, and mentor teachers.
• Filing and organising school partnership documentation.
• Maintaining records of communication with schools.
• Assisting with administrative arrangements for school engagement activities.

3. Communication and Documentation Management

• The administrator will assist with preparing and managing Teaching Experience
  documentation and correspondence, including:
• Preparing and sending placement letters and official correspondence to
  schools.
• Preparing mentor teacher information packs.
• Managing and filing email communication related to Teaching Experience.
• Ensuring all documentation is accurately filed and accessible.

4. Teaching Experience Supervisor Administration

• The administrator will support the TEC in managing the administrative processes
  related to Teaching Experience Supervisors, including:
• Maintaining an updated database of Teaching Experience Supervisors (TES).
• Preparing documentation related to supervisor appointments and allocations.
• Assisting with supervisor allocation to student placements.
• Coordinating logistics for supervisor meetings, training sessions, and briefings.
• Recording attendance and documentation from supervisor training sessions.

5. Compliance and Documentation Management

• The administrator will ensure that all Teaching Experience administrative
  documentation is accurately maintained, including:
• Managing student indemnity forms.
• Preparing registers for events, workshops, and placement activities.
• Maintaining records for audit and compliance purposes.
• Uploading required documentation to the SOE Teams channel.
• Maintaining secure and organised digital and physical filing systems

Minimum Requirements

Qualifications

Minimum requirements: Matric or any Higer Certificate will be advantageous.

Experience

Experience in higher education administration, academic administration, or school administration, or will be advantageous.

Key Competencies:

• Knowledge and understanding of the South African higher education systems
  and regulatory framework.
• Ability to manage time effectively.
• Attention to detail.
• Customer service orientated.
• Ability to effectively cope with change.
• Deadline-orientated and can work well under pressure.
• Be able to work in a team environment.
• Effective communication skills

Salary

Market Related