Strategic Health Partnerships Programme Administrator

SOUTH AFRICAN MEDICAL RESEARCH COUNCIL; Cape Town; On-site; ZAR 483,000 - 591,000; Full time

Job summary

The South African Medical Research Council (SAMRC) invites applications for a Programme Assistant (C) within the SHIP Programme in the GIPD Division. Reporting to SHIP Senior Programme Managers, you will provide administrative, operational, financial, and stakeholder liaison support to ensure effective SHIP implementation.

Key responsibilities include coordinating programme reports, maintaining records, budget support, meetings, travel, procurement, and liaison with internal units.

Qualifications

• 3-year tertiary qualification as described in core requirements.
• Minimum of 5 years’ experience in secretarial & office management, public administration, or project management with scheduling for two managers or more, procurement, financial administration and event coordination.
• Advantageous: Certificate in Financial Administration and/or Supply Chain Administration.
• Advantageous: PFMA familiarity; JDE Financial Management System experience.

Responsibilities

• Coordinate preparation of programme reports, proposals, concept notes, and funder submissions.
• Maintain programme records, databases, contracts, and document management systems.
• Coordinate collection and validation of programme outputs and activities for reporting and audit purposes.
• Support budget monitoring, invoice tracking, payments, and contract renewal processes.
• Ensure accurate filing and record-keeping of programme and project documentation.
• Provide diary and calendar management for programme managers.
• Coordinate meetings, workshops, steering committee meetings, and stakeholder engagements.
• Arrange travel, accommodation, venues, catering, and meeting logistics.
• Process procurement requests, payment requests, and travel claims in accordance with SAMRC policies.
• Liaise with internal support units, including Finance, Supply Chain Management, Legal Services, Communications, and Events Management.
• Assist with stakeholder communication materials, including reports, presentations, newsletters, and website content

Education

3-year tertiary qualification in business management, public administration, secretarial, office management or verified alternative equivalent on NQF6

Job description

The South African Medical Research Council (SAMRC) invites applications for a Programme Assistant (C) within the SHIP Programme in the GIPD Division. Reporting to SHIP Senior Programme Managers, you will provide administrative, operational, financial, and stakeholder liaison support to ensure effective SHIP implementation.

Key responsibilities include coordinating programme reports, maintaining records, budget support, meetings, travel, procurement, and liaison with internal units.