Founder'S Associate (Recruiting Ops) (Ins728)

Hire Overseas; Cape Town; Remote; ZAR 1,469,000 - 2,122,000; Full time

Benefits offered by this job

USD salary paid bi-monthly

Paid time off

Holidays

Remote work

US business hours

Career growth path

Job summary

Hire Overseas is seeking a Founder's Associate to support two senior leaders across client management, recruiting operations, documentation, and weekly reporting. You will own real operational responsibilities from day one and grow toward Chief of Staff as the company scales.

This role is remote with US business hours alignment and a clear growth path into senior leadership within a fast-moving global talent company.

Qualifications

• Genuine intellectual horsepower with initiative and ownership.
• Excellent written and verbal English in a professional tone.
• Experience in EA/operations or recruiting coordination with high ownership.
• Ability to work with AI tools as a core part of daily tasks.
• Willingness to grow into Chief of Staff or senior leadership.

Responsibilities

• Support client management and keep accounts organized and progressing.
• Coordinate recruiting operations and track hiring progress across accounts.
• Own documentation, SOPs, meeting notes, and knowledge systems.
• Prepare weekly presentations and status reports for leadership.
• Apply AI to accelerate documentation, research, and reporting.

Skills

Critical thinking

English communication

Proactive/self-directed

Ownership mindset

AI native workflow

Tools

Notion

Slack

HubSpot

Job description

We're looking for a Founder's Associate to support two senior leaders across client management, recruiting operations, documentation, and weekly reporting at Hire Overseas. This is not a traditional EA role. You will be embedded directly with leadership, owning real operational responsibilities from day one and growing into a Chief of Staff or equivalent leadership role as the company scales.

This role needs to be your primary professional commitment, not a side arrangement. We are looking for someone who is genuinely ambitious, thinks critically without being prompted, uses AI tools as a core part of how they work, and wants to grow into a strategic leadership position alongside a fast-moving global talent company. If you are a high-caliber operator who takes ownership instinctively, communicates proactively, and wants to build a career rather than fill a role, this is the opportunity.

Why You'll Want to Join

• You will be paid in USD (bi-monthly: every 15th and 30th)
• Paid Time Off in accordance with company policy
• Observance of Holidays per company guidelines
• 100% remote setup so you can work wherever you're most productive
• This role requires availability during US business hours
• Work directly alongside two senior leaders with full visibility into how the business operates
• Explicit growth path to Chief of Staff or a senior leadership role as you demonstrate ownership and judgment
• This role is your career priority, and we will treat it that way

What You'll Work On

Client and Account Management Support

• Support senior leaders in managing active client relationships and keeping accounts organized and progressing
• Track client status, hiring needs, and open items across all active accounts
• Flag delays, risks, or action items before they become problems
• Maintain organized client records and ensure all documentation is current and accessible

Recruiting Operations

• Review and screen candidates for active client roles using defined criteria and your own judgment
• Keep candidate pipelines organized and moving without needing to be prompted
• Track hiring progress across multiple client accounts simultaneously and surface updates to leadership proactively
• Coordinate candidate communications and scheduling as needed

Documentation and Knowledge Management

• Own documentation across active projects, client accounts, and internal processes
• Create and maintain SOPs, meeting notes, and operational records that are accurate and easy to reference
• Build and improve internal documentation systems so that institutional knowledge does not live only in people's heads

Weekly Presentations and Reporting

• Prepare weekly presentations and status updates for senior leadership review
• Compile data, highlights, and key action items from across client accounts and internal operations into clear, structured reports
• Ensure leadership walks into every weekly review fully informed without having to chase for updates

AI-Native Workflow

• Use Claude, Claude Cowork, Claude Code, or similar AI tools as a core part of how you work every day
• Apply AI to accelerate documentation, research, reporting, candidate review, and any other repeatable task
• Proactively identify opportunities to use AI to remove friction and improve the quality of your output

What You Bring

• Genuine intellectual horsepower and critical thinking — you solve problems before being asked and surface insights rather than just status updates
• Strong proficiency with Claude, Claude Cowork, or equivalent AI tools used daily in a professional context — this is a hard requirement
• Experience in an EA, operations, recruiting coordination, or similar high-ownership support role
• Excellent written and verbal English communication skills with a polished, professional tone
• Highly organized with the ability to manage multiple active workstreams simultaneously without dropping details
• Proactive and self-directed — you do not wait to be told what to do next and you do not need reminders to follow through
• This must be your primary role and career priority, not a secondary commitment
• Genuine ambition to grow into a Chief of Staff or senior leadership position over time

Nice to Have

• Experience in recruiting, staffing, or talent operations
• Background supporting founders or senior executives in a fast-moving startup environment
• Familiarity with Notion, Slack, HubSpot, or similar tools
• Experience building internal documentation systems or SOPs from scratch
• Prior experience in a role that required managing client relationships and internal operations simultaneously

Founder's Associate (Recruiting Ops) (INS728) • Cape Town, Western Cape, ZA