Stock Controller - Pharmacy

Clinix Health Group (Pty) Ltd; Sebokeng; On-site; ZAR 180,000 - 240,000; Full time

Job summary

Clinix Health Group (Pty) Ltd seeks a Stock Controller to coordinate surgical stock control in the hospital setting. The role focuses on optimizing stock processes, ensuring accurate picking/packing, and maintaining compliance with Pharmacy practice guidelines.

You will collaborate with pharmacists and ward staff to maintain stock integrity, conduct daily checks, and enforce proper paperwork and barcoding standards for efficient unit operations.

Qualifications

• Matric certificate or equivalent.
• Basic Pharmacist Assistant certificate.
• Proficient computer literacy and software skills.

Responsibilities

• Oversee picking and packing of stock on internal orders and ensure ethical stock is double checked and signed off by a Pharmacist or a Post Basic Pharmacist Assistant before delivery to the Unit/Ward.
• Conduct daily spot checks on stock issue across areas to ensure correct items, quantities and barcodes were used.
• Review stock items not supplied on internal orders and ensure stock is ordered in advance.
• Keep the stock room clean and safe, with stock stored per manufacturer and legal requirements.
• Manage stock room efficiency and prevent obstacles or unproductivity of stock room staff.
• Liaise with Ward Clerks to ensure ward stock management complies with Group SOPs.
• Oversee bulk stock issue to wards/units on prescribed days.
• Ensure stock for delivery is clearly marked, sealed, and accompanied by correct paperwork.
• Oversee inter-hospital stock transfers and procurement as needed.
• Check packaging quality for breakages, damage, leakage, or faults impacting product quality.
• Maintain Pharmacy in a clean and professional state.
• Ensure activities comply with Pharmacy Act and Good Pharmacy Practice.

Skills

Matric Certificate

Basic Pharmacist Assistant certificate

Computer Literacy

Customer and personal service

Administrative and office knowledge

Public safety

Mathematical Acumen

Education

Matric Certificate

Basic Pharmacist Assistant certificate

Tools

SAP

Job description

Job Summary

To coordinate all processes and functions with related to surgical stock control in the hospital. The incumbent is responsible for coordinating and facilitating the collective efforts between relevant departments in order to maximize proper stock control and limit mismanagement of stock.

Requirements

Minimum Qualifications

• Matric Certificate or equivalent
• Basic Pharmacist Assistant certificate
• Computer Literacy

Minimum Experience

• 1 - 2 years' hospital experienced
• Administrative support in a hospital environment (added advantage).

Key Competencies

• Customer and personal service knowledge
• Administrative and office knowledge
• Public safety
• Computer Literacy
• Mathematical Acumen

DELIVERABLES

• Oversee picking and packing of stock on internal orders and ensure that ethical stock is double checked and signed off by a Pharmacist or a Post Basic Pharmacist Assistant, before the stock is delivered to the Unit/Ward
• Conduct daily spot checks on entire stock issue for different areas to check correct items, quantities and barcodes were used to transfer the stock
• Conduct daily review of all stock items not supplied on internal orders to ensure stock is ordered in advance
• Ensure that the stock room is kept clean and tidy at all times and that stock is stored according to manufacturer and legal requirements
• Manage efficiencies in the stock room to prevent obstacles / challenges or unproductivity of stock room staff at all times
• Liaise with Ward Clerks (or person responsible for stock control in the ward) at all times to ensure that ward stock management is in accordance to the Group's Standard Operating Practice
• Oversee issue of bulk stock (consumables stock) to wards/units on prescribed days
• Ensure all stock for delivery is clearly marked, sealed and accompanied by the correct paperwork
• Oversee the process for inter-hospital transfers – inclusive of the CHG Pharmacy issuing stock to another hospital or procuring from another hospital
• Oversee the checking of the quality of packaging for any breakages, damage, leakage or any fault that may affect the quality of the product
• Always maintain the Pharmacy in a clean professional state
• Ensure that all activities conducted is in accordance with the regulations of the Pharmacy Act, Medicines and Related Substances Act and other Acts of parliament and the Good Pharmacy Practice guidelines at all times
• Ensure maintenance of necessary stock levels in all Units and Pharmacy
• Identify and manage slow moving stock by returning stock to suppliers or engaging with sister hospitals to transfer stock
• Oversee accurate bar-coding and packing of stock onto shelves
• Conduct regular checks on SAP to ensure that items are correctly loaded according to pack size, description and base unit of measurement and deal with any deviations with staff accordingly assist with the compounding, manipulation or preparation of non-sterile medicines or scheduled substances according to a formula and standard operating procedures approved by the responsible pharmacist

Closing date for applications

27 October 2026