Stock Controller - Pharmacy

Clinix Health Group (Pty) Ltd; Gauteng; On-site; ZAR 120,000 - 180,000; Full time

Job summary

Clinix Health Group (Pty) Ltd in Gauteng seeks a Stock Controller to coordinate surgical stock control across the hospital. You will facilitate cross-department collaboration to maximize stock accuracy and prevent mismanagement.

The role requires 1–2 years of hospital experience, a Matric certificate or equivalent, and a Basic Pharmacist Assistant certificate, with strong computer literacy and attention to safety and process standards.

Qualifications

• Matric certificate or equivalent.
• Basic Pharmacist Assistant certificate.
• Computer literacy.
• 1-2 years’ hospital experience.
• Administrative support in a hospital environment (added advantage).

Responsibilities

• Oversee picking and packing of stock on internal orders and ensure ethical stock is double checked and signed off by a Pharmacist or a Post Basic Pharmacist Assistant before delivery.
• Conduct daily spot checks on stock issue to verify items, quantities and barcodes used for transfers.
• Review stock items not supplied on internal orders and ensure stock is ordered in advance.
• Maintain a clean, tidy stock room and store according to manufacturer and legal requirements.
• Manage efficiencies in the stock room to prevent obstacles or unproductivity of staff.
• Liaise with Ward Clerks to ensure ward stock management follows the Group’s SOPs.
• Oversee bulk stock issuance to wards/units on prescribed days.
• Ensure stock for delivery is clearly marked, sealed and accompanied by correct paperwork.
• Oversee inter-hospital transfers and stock issuing between hospitals.
• Check quality of packaging for breakages or damage affecting product quality.
• Maintain a professional and clean pharmacy state at all times.
• Ensure activities comply with Pharmacy Act, Medicines Act and Good Pharmacy Practice guidelines.
• Maintain necessary stock levels in all Units and Pharmacy.
• Identify slow-moving stock and arrange returns or transfers.
• Oversee accurate bar-coding and packing of stock onto shelves.
• Regularly check SAP data to ensure correct loading by size, description and base unit; address deviations with staff.

Skills

Customer service knowledge

Administrative knowledge

Public safety

Computer Literacy

Mathematical acumen

Education

Matric certificate or equivalent

Basic Pharmacist Assistant certificate

Job description

JOB SUMMARY

To coordinate all processes and functions with related to surgical stock control in the hospital. The incumbent is responsible for coordinating and facilitating the collective efforts between relevant departments in order to maximize proper stock control and limit mismanagement of stock.

REQUIREMENTS

Minimum Qualifications

• Matric Certificate or equivalent
• Basic Pharmacist Assistant certificate
• Computer Literacy

Minimum Experience:

• 1 - 2 years’ hospital experienced
• Administrative support in a hospital environment (added advantage).

Key Competencies

• Customer and personal service knowledge
• Administrative and office knowledge
• Public safety
• Computer Literacy
• Mathematical Acumen

DELIVERABLES

• Oversee picking and packing of stock on internal orders and ensure that ethical stock is double checked and signed off by a Pharmacist or a Post Basic Pharmacist Assistant, before the stock is delivered to the Unit/Ward
• Conduct daily spot checks on entire stock issue for different areas to check correct items, quantities and barcodes were used to transfer the stock
• Conduct daily review of all stock items not supplied on internal orders to ensure stock is ordered in advance
• Ensure that the stock room is kept clean and tidy at all times and that stock is stored according to manufacturer and legal requirements
• Manage efficiencies in the stock room to prevent obstacles / challenges or unproductivity of stock room staff at all times
• Liaise with Ward Clerks (or person responsible for stock control in the ward) at all times to ensure that ward stock management is in accordance to the Group’s Standard Operating Practice
• Oversee issue of bulk stock (consumables stock) to wards/units on prescribed days
• Ensure all stock for delivery is clearly marked, sealed and accompanied by the correct paperwork
• Oversee the process for inter-hospital transfers – inclusive of the CHG Pharmacy issuing stock to another hospital or procuring from another hospital
• Oversee the checking of the quality of packaging for any breakages, damage, leakage or any fault that may affect the quality of the product
• Always maintain the Pharmacy in a clean professional state
• Ensure that all activities conducted is in accordance with the regulations of the Pharmacy Act, Medicines and Related Substances Act and other Acts of parliament and the Good Pharmacy Practice guidelines at all times
• Ensure maintenance of necessary stock levels in all Units and Pharmacy
• Identify and manage slow moving stock by returning stock to suppliers or engaging with sister hospitals to transfer stock
• Oversee accurate bar-coding and packing of stock onto shelves
• Conduct regular checks on SAP to ensure that items are correctly loaded according to pack size, description and base unit of measurement and deal with any deviations with staff accordingly assist with the compounding, manipulation or preparation of non-sterile medicines or scheduled substances according to a formula and standard operating procedures approved by the responsible pharmacist

Closing date for applications: 27 October 2026