Specialist, Document Control

AngloGold Ashanti; Johannesburg; On-site; ZAR 480,000 - 720,000; Full time

Benefits offered by this job

Medical insurance

Pension or provident fund

Job summary

AngloGold Ashanti is seeking a Specialist, Document Control to provide document control and administration services to the PMO, ensuring adherence to standards and governance.

You will design and maintain filing structures, manage document workflows, perform audits, and collaborate with project teams and mine sites to improve information management across studies and projects.

5+ years of experience in mining PMO document control is preferred.

Qualifications

• Experience in a project management office or major project team in mining.
• Proficiency in Microsoft Office suite and collaborative platforms.
• Knowledge of document control standards and governance.

Responsibilities

• Design and set up project libraries with metadata.
• Provide document control support across project teams.
• Liaise with stakeholders to ensure efficient document management and collaboration.
• Perform searches and supply information from information base.
• Ensure handover and archiving of project documentation at close-out.

Skills

Organizational skills

Communication

Multitasking

Stakeholder engagement

Continuous improvement

Education

Tertiary education in a relevant field

Training in document management systems

Tools

Microsoft Office

SharePoint

OneDrive

Teams

Viva Engage

Aconex

InEight

Job description

Who We Are

AngloGold Ashanti is a global gold mining company with a diverse, high-quality portfolio of operations, projects and exploration activities across 10 countries on four continents. We pursue value-creating opportunities involving other minerals, where we can leverage our existing assets, shareholdings, skills and experience.

At AngloGold Ashanti, we assure you of work that carries significance and creates tangible results. What we do goes beyond mining. We build livelihoods in communities, champion environmental stewardship, and strengthen local and national economies. Our leaders and teams are committed to listening to and supporting each other, valuing differences, and embracing equity. We are convinced that greatness only happens when we prioritize these behaviors and the well‑being of every person.

Learn more about our Vision, purpose, values - AngloGold Ashanti

POSITION

Specialist, Document Control

DEPARTMENT

Project Management

LOCATION

Johannesburg

EMPLOYMENT STATUS

Permanent

OBJECTIVE OF THE ROLE

To provide document control and administration services to the PMO, technical document support to Studies and Projects, and ensure adherence to guidelines and standards.

Role Accountabilities

• Designing and set up a project team's libraries for project-related data storage using relevant metadata
• Provide document control support and assistance to project teams across the Company.
• Liaise with project stakeholders and service providers to align delivery of effective and efficient project document management and collaboration support.
• Provide an information service from the information base, identifying documents required, compiling and performing search strategies, and supplying the right information at the right time.
• Facilitate access to project and engineering information for the project participants and stakeholders.
• Contribute to the continuous improvement of the Document management system within the Company.
• Assist in designing and maintaining the Company's document control plan for projects.
• Monitor workflows and all document control processes, undertake document audits, and ensure any non-conformance is identified and addressed
• Controls and manages documentation within the PMO Library by developing and maintaining filing structures, organizing and classifying records, applying document control and version management practices, and ensuring documents are stored, updated, and retrieved in accordance with established standards and retention requirements.
• Provide general administration services to the PMO such as formatting of documentation in line with PMO templates, style conventions, and document control standards, controlling of documents and tools in development, drafting of presentations, minutes of meetings, and maintenance of registers and trackers.
• Engaging with internal stakeholders to align on project and capital management processes.
• Influence the key stakeholders at the Business Units and mine sites to source information on time for reporting.
• Ensure handover of information (e.g. to Operations) and archiving of project documentation as appropriate at project stage close-out.
• Engaging with various stakeholders in the project fraternity to align on document management standards.
• Demonstrate the ability to work efficiently and collaboratively in a team and knowledge-sharing environment.
• Build and sustain positive relationships.

Role Requirements

Education & Qualification

• Tertiary education in a relevant field – advantageous
• Relevant training in document management systems and processes.

Experience

• Minimum 5 years’ experience in working in a project management office or major project team within the mining industry as a document controller.

Knowledge & Skills

• Proficient in Microsoft Office suite of programs.
• Advanced application in Microsoft OneDrive, SharePoint, Teams, and Viva Engage.
• Advanced application in setting up SharePoint pages and directories.
• Advanced application in Aconex.
• Proficient in Microsoft Office suite of programs. (Essential)
• Advanced application in Microsoft OneDrive, SharePoint, Teams, and Viva Engage. (Essential)
• Advanced application in setting up SharePoint pages and directories.
• Advanced application in InEight. (Advantageous)
• Advanced application in Aconex. (Advantageous)
• Excellent organizational skills with the ability to multitask and prioritize to a high standard of accuracy and professionalism.
• Excellent written and verbal communication skills.
• Demonstrated capability and willingness to explore and embrace different cultures.
• Familiarity with internationally accepted project management and control principles.
• Have a mindset for continuous improvement.

Benefits Summary

• AngloGold Ashanti offers a comprehensive and competitive benefits package designed to support employees’ health, financial security, and overall well‑being.
• Medical insurance, employee assistance programmes, and wellbeing initiatives.
• Company-supported pension or provident fund contributions.
• Annual leave, sick leave, and public holidays in line with company policy.

AngloGold Ashanti Limited

Reg No: 1944/017354/06

www.anglogoldashanti.com

AngloGold Ashanti is an equal opportunity employer and encourages applications from qualified individuals regardless of gender, race, religion, nationality, or disability.