Site Supervisor

RiseUp Group; Durban; On-site; ZAR 240,000 - 360,000; Full time

Job summary

RiseUp Group in Durban is seeking an organised Site Administrator/Supervisor to manage on-site admin, payroll inputs and staff-file compliance. You will support the site manager and client, ensuring timely, accurate processing of timesheets, contracts, and payroll documentation.

The role requires 1–3 years in site, HR or payroll admin, strong MS Office skills (Excel) and meticulous attention to detail, with confidentiality and POPI Act knowledge essential.

Qualifications

• Matric / Grade 12 is required.
• 1–3 years’ experience in site, HR or payroll administration.
• Working knowledge of payroll inputs, timesheets and statutory documents (UI19, IOD).
• Experience with biometric or time-and-attendance systems (advantageous).
• Proficient in MS Office, especially Excel.
• Strong attention to detail and ability to meet strict weekly deadlines.
• Good communication skills and ability to handle confidential information.
• Knowledge of the POPI Act.

Responsibilities

• Ensure all contracts and documents are completed, signed and compliant with company standards on the employee’s start date.
• Maintain organised, compliant employee packs. Bring all documents to the office within 3 days.
• Scan and save employee documents to the designated share drive folders within 3 days of the start date. Pack compliance is non-negotiable.
• Complete the candidate checklist for every employee and submit it to management for verification.
• Print contract packs as per client requirements.
• Collect timesheets, signed off by supervisors and the client, by 09h00 every Monday.
• Capture hours on the internal timesheet using the biometric report, cross-referencing manual timesheets where necessary.
• Submit internal timesheets with all supporting documents (leave forms, sick notes, change of banking details, AODs, etc.) to payroll by Tuesday COB.
• Assist with IOD documentation and follow up where necessary.
• Assign and maintain employee numbers per client, keeping the tracker up to date.
• Ensure funeral beneficiary forms are completed correctly, and add new employees (highlighted) to the data installation sheet for the office coordinator and site manager.
• Print and distribute payslips to all employees on Monday mornings.
• Request UI19s from head office payroll once an employee’s final payroll has been processed.

Skills

Payroll administration

MS Office (Excel)

Attention to detail

Communication skills

Confidential information handling

POPI Act knowledge

Education

Matric / Grade 12

Tools

Biometric time-attendance systems

Job description

Job Title: Site Supervisor / Administrator

Location: Phoenix, Durban.

Job Overview: We are looking for an organised, detail-driven Site Administrator/Supervisor to manage all administrative tasks on site. You will oversee day-to-day administration, including payroll inputs and the compliance of staff files, and act as the main support to the site manager and the client.

• Matric / Grade 12.
• [1–3] years’ experience in site, HR or payroll administration.
• Working knowledge of payroll inputs, timesheets and statutory documents (UI19, IOD).
• Experience with biometric or time-and-attendance systems (advantageous).
• Proficient in MS Office, especially Excel.
• Strong attention to detail, with the ability to meet strict weekly deadlines.
• Good communication skills and the ability to handle confidential information.
• Knowledge of the POPI Act.

Minimum Requirements

• Matric / Grade 12.
• [1–3] years’ experience in site, HR or payroll administration.
• Working knowledge of payroll inputs, timesheets and statutory documents (UI19, IOD).
• Experience with biometric or time-and-attendance systems (advantageous).
• Proficient in MS Office, especially Excel.
• Strong attention to detail, with the ability to meet strict weekly deadlines.
• Good communication skills and the ability to handle confidential information.
• Knowledge of the POPI Act.

Key Responsibilities

• Ensure all contracts and documents are completed, signed and compliant with company standards on the employee’s start date.
• Maintain organised, compliant employee packs. Bring all documents to the office within 3 days.
• Scan and save employee documents to the designated share drive folders within 3 days of the start date. Pack compliance is non-negotiable.
• Complete the candidate checklist for every employee and submit it to management for verification.
• Print contract packs as per client requirements.
• Collect timesheets, signed off by supervisors and the client, by 09h00 every Monday.
• Capture hours on the internal timesheet using the biometric report, cross-referencing manual timesheets where necessary.
• Submit internal timesheets with all supporting documents (leave forms, sick notes, change of banking details, AODs, etc.) to payroll by Tuesday COB.
• Assist with IOD documentation and follow up where necessary.
• Assign and maintain employee numbers per client, keeping the tracker up to date.
• Ensure funeral beneficiary forms are completed correctly, and add new employees (highlighted) to the data installation sheet for the office coordinator and site manager.
• Print and distribute payslips to all employees on Monday mornings.
• Request UI19s from head office payroll once an employee’s final payroll has been processed.