Site Clerk

Stefanutti Stocks; Limpopo; On-site; ZAR 180,000 - 240,000; Full time

Job summary

Stefanutti Stocks Inland is seeking a Site Clerk to provide administrative support on a large-scale earthworks and civils project. The role will maintain accurate site records, process timesheets and attendance, support HR and payroll, and assist with reporting and document control.

You will liaise with site supervisors and admin staff, ensure confidentiality of payroll information, and contribute to cost tracking and compliance with labour laws and project requirements.

Qualifications

• Grade 12/NSC is essential.
• Diploma or certificate in administration, accounting or related field.
• Minimum 2-3 years as a wage clerk in construction/mining/civil engineering.
• Experience with bulk earthworks or large infrastructure projects preferred.
• Proficiency in MS Office (Excel).

Responsibilities

• Maintain up-to-date employee wage files, contracts and records.
• Prepare and submit weekly/monthly wages for approval and payment.
• Capture wages for all site employees and ensure policy compliance.
• Collect, verify and process daily timesheets and attendance records.
• Assist HR and payroll; support reporting and document control.
• Provide administrative support to the project office.

Skills

Numerical aptitude

Analytical capability

Communication skills

Attention to detail

Confidentiality awareness

Education

Grade 12: National Senior Certificate

Diploma/Certificate in Administration, Accounting or related field

Tools

MS Office (Excel)

Job description

Stefanutti Stocks Inland is seeking a Site Clerk to provide administrative support on a large-scale earthworks and civils project. The role will maintain accurate site records, process timesheets and attendance, support HR and payroll, and assist with reporting and document control.

Key Responsibilities

Personal Attributes

• Organized and methodical in approach.
• Proactive problem solver.
• Team player who can liaise effectively with site supervisors and admin staff.
• Trustworthy and discreet with sensitive payroll information.

Payroll Administration

• Maintain up-to date employee wage files, contracts and records.
• Prepare and submit weekly/monthly wages run for approval and payment
• Accurately capture wages for all site employees, ensuring compliance with company policies, labour laws and site agreements.
• Collect, verify and process daily timesheets, attendance records and overtime claims from site supervisors.

Timekeeping & Labour Cost Control

• Maintain accurate daily and weekly manpower registers.
• Assist supervisors in monitoring absenteeism, leave balances and working hours.
• Support cost tracking and reporting on labour productivity and allocation to project cost codes.

Compliance & reporting

• Ensure adherence to company and client payroll procedures.
• Prepare payroll summaries, cost reports and related documentation for management.
• Liaise with HR and accounts department to resolve discrepancies or queries.
• Maintain confidentiality of all employee wages and personal information.

Administrative Support

• Assist in onboarding new site personnel by capturing personal details and ensuring documentation is complete.
• Support HR in maintaining compliance with statutory and project-specific labour requirements.
• Provide administrative support to the project office as required.

Qualifications

• Grade 12: National Senior Certificate (Essential)
• Diploma/Certificate in Administration, Accounting or related field

Skills

• Strong numerical aptitude and analytical capability.
• Ability to work under pressure and meet strict deadlines
• Excellent communication and interpersonal skills
• High level of accuracy, confidentiality, and attention to detail
• Understanding of basic HR and labour legislation

Experience

Minimum of 2-3 years experience as a wage clerk in the construction, mining or civil engineering sector

Experience with bulk earthworks or large infrastructure projects - preferred

Proficiency in MS Office (Excel)

We are committed to Employment Equity when recruiting internally and externally. It is company policy to promote from within wherever possible. Therefore, please be aware that internal candidates will be considered first before reviewing external applicants, provided that this supports the achievement of our Employment Equity goals.