Site Assistant

ALSTOM Gruppe; Boksburg; On-site; ZAR 180,000 - 300,000; Full time

Benefits offered by this job

Life insurance

Medical coverage

Pension plan

Job summary

Alstom in South Africa is seeking a Site Assistant to support day-to-day operations at our Boksburg plant. You will manage reception, front office activities, procurement administration, and coordinate meetings and events across departments.

You will collaborate with Operations, HR, Finance, Procurement and Facilities, delivering high-quality administrative support, ensuring organised workflows and professional service. This role emphasizes proactivity, teamwork and adaptability.

Qualifications

• Matric / Grade 12 or equivalent.
• Diploma or certificate in Office Administration, Business Administration, or a related field (preferred).
• Experience in office administration, reception, or team coordination (3–5 years minimum).
• Exposure to manufacturing, engineering, or industrial environments (advantageous).
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Strong communication skills, fluent in English (written and verbal).
• Highly organised, with excellent planning and multitasking abilities.
• Professional demeanour and customer-service orientation.
• Proactive, detail-focused, and adaptable to changing priorities.
• A collaborative team player with a positive and inclusive approach.

Responsibilities

• Serving as the first point of contact for employees, visitors, and contractors, ensuring a professional and welcoming reception experience.
• Coordinating visitor sign-ins, meeting room allocations, and front office readiness.
• Managing office supplies, records, and day-to-day administration for the site.
• Supporting site meetings, team engagements, and event coordination.
• Providing administrative support to the Operations team and other departments.
• Handling procurement and services administration, including purchase requests and reconciliations.
• Building effective relationships across teams to ensure smooth workflows and communication.
• Identifying opportunities to improve office processes and routines.

Skills

Communication skills

English fluency

Organised

Multitasking

Team player

Customer-service orientation

Adaptive

Proactive

Professional demeanour

Education

Matric / Grade 12

Diploma in Office Administration

Diploma in Business Administration

Tools

Microsoft Office

Job description

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At Alstom, we understand transport networks and what moves people. From high-speed trains, metros, monorails, and trams, to turnkey systems, services, infrastructure, signalling and digital mobility, we offer our diverse customers the broadest portfolio in the industry. Every day, more than 80 000 colleagues lead the way to greener and smarter mobility worldwide, connecting cities as we reduce carbon and replace cars.

At Alstom, we understand transport networks and what moves people. From high-speed trains, metros, monorails, and trams, to turnkey systems, services, infrastructure, signalling, and digital mobility, we offer our diverse customers the broadest portfolio in the industry. Every day, 80,000 colleagues lead the way to greener and smarter mobility worldwide, connecting cities as we reduce carbon and replace cars.

Could you be the full-time Site Assistant in Boksburg, South Africa, we’re looking for?

Your future role

Take on a new challenge and apply your organisational and coordination expertise in a dynamic and collaborative environment. You’ll work alongside supportive and detail-oriented teammates.

You’ll help us ensure smooth day-to-day operations at our Boksburg Carbody Operations plant. Day-to-day, you’ll work closely with teams across the business (such as Operations, HR, Finance, Procurement, and Facilities), coordinate meetings and site events, and manage front office and administrative responsibilities – and much more.

You'll specifically take care of reception management, office administration, and meeting coordination, but also support procurement and site communication activities.

We’ll look to you for:

• Serving as the first point of contact for employees, visitors, and contractors, ensuring a professional and welcoming reception experience.
• Coordinating visitor sign-ins, meeting room allocations, and front office readiness.
• Managing office supplies, records, and day-to-day administration for the site.
• Supporting site meetings, team engagements, and event coordination.
• Providing administrative support to the Operations team and other departments.
• Handling procurement and services administration, including purchase requests and reconciliations.
• Building effective relationships across teams to ensure smooth workflows and communication.
• Identifying opportunities to improve office processes and routines.

All about you

We value passion and attitude over experience. That’s why we don’t expect you to have every single skill. Instead, we’ve listed some that we think will help you succeed and grow in this role:

• Matric / Grade 12 or equivalent.
• A diploma or certificate in Office Administration, Business Administration, or a related field (preferred).
• Experience in office administration, reception, or team coordination (3–5 years minimum).
• Exposure to manufacturing, engineering, or industrial environments (advantageous).
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Strong communication skills, fluent in English (written and verbal).
• Highly organised, with excellent planning and multitasking abilities.
• Professional demeanour and customer-service orientation.
• Proactive, detail-focused, and adaptable to changing priorities.
• A collaborative team player with a positive and inclusive approach.

Things you’ll enjoy

Join us on a life-long transformative journey – the rail industry is here to stay, so you can grow and develop new skills and experiences throughout your career. You’ll also:

• Enjoy stability, challenges, and a long-term career free from repetitive daily routines.
• Collaborate with diverse and supportive colleagues.
• Contribute to innovative projects that make a real impact.
• Utilise our inclusive and forward-thinking working environment.
• Steer your career in whatever direction you choose across functions and countries.
• Benefit from our investment in your development, through award-winning learning opportunities.
• Progress towards broader administrative or coordination roles in the future.
• Benefit from a fair and dynamic reward package that recognises your performance and potential, plus comprehensive and competitive social coverage (life, medical, pension).

You don’t need to be a train enthusiast to thrive with us. We guarantee that when you step onto one of our trains with your friends or family, you’ll be proud. If you’re up for the challenge, we’d love to hear from you!

Important to note

As a global business, we’re an equal-opportunity employer that celebrates diversity across the 63 countries we operate in. We’re committed to creating an inclusive workplace for everyone.

You don’t need to be a train enthusiast to thrive with us. We guarantee that when you step onto one of our trains with your friends or family, you’ll be proud. If you’re up for the challenge, we’d love to hear from you!

Job Type:Experienced

Job Segment: Administrative Assistant, Procurement, Administrative, Operations