Site Administrative & Operations Coordinator

ALSTOM Gruppe; Boksburg; On-site; ZAR 180,000 - 300,000; Full time

Benefits offered by this job

Life insurance

Medical coverage

Pension plan

Job summary

Alstom in South Africa is seeking a Site Assistant to support day-to-day operations at our Boksburg plant. You will manage reception, front office activities, procurement administration, and coordinate meetings and events across departments.

You will collaborate with Operations, HR, Finance, Procurement and Facilities, delivering high-quality administrative support, ensuring organised workflows and professional service. This role emphasizes proactivity, teamwork and adaptability.

Qualifications

• Matric / Grade 12 or equivalent.
• Diploma or certificate in Office Administration, Business Administration, or a related field (preferred).
• Experience in office administration, reception, or team coordination (3–5 years minimum).
• Exposure to manufacturing, engineering, or industrial environments (advantageous).
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Strong communication skills, fluent in English (written and verbal).
• Highly organised, with excellent planning and multitasking abilities.
• Professional demeanour and customer-service orientation.
• Proactive, detail-focused, and adaptable to changing priorities.
• A collaborative team player with a positive and inclusive approach.

Responsibilities

• Serving as the first point of contact for employees, visitors, and contractors, ensuring a professional and welcoming reception experience.
• Coordinating visitor sign-ins, meeting room allocations, and front office readiness.
• Managing office supplies, records, and day-to-day administration for the site.
• Supporting site meetings, team engagements, and event coordination.
• Providing administrative support to the Operations team and other departments.
• Handling procurement and services administration, including purchase requests and reconciliations.
• Building effective relationships across teams to ensure smooth workflows and communication.
• Identifying opportunities to improve office processes and routines.

Skills

Communication skills

English fluency

Organised

Multitasking

Team player

Customer-service orientation

Adaptive

Proactive

Professional demeanour

Education

Matric / Grade 12

Diploma in Office Administration

Diploma in Business Administration

Tools

Microsoft Office

Job description

Alstom in South Africa is seeking a Site Assistant to support day-to-day operations at our Boksburg plant. You will manage reception, front office activities, procurement administration, and coordinate meetings and events across departments.

You will collaborate with Operations, HR, Finance, Procurement and Facilities, delivering high-quality administrative support, ensuring organised workflows and professional service. This role emphasizes proactivity, teamwork and adaptability.