Shift Warehouse Controller

Vector Logistics Limited; Midrand; On-site; ZAR 360,000 - 480,000; Full time

Job summary

Vector Logistics Limited is seeking a Shift Warehouse Controller to manage inbound, outbound and stock handling processes in a temperature-controlled warehouse. You will oversee daily operations, ensure ISO/HACCP compliance, supervise a warehouse team, and coordinate with the Line Manager on documentation and audits.

Responsibility includes stock rotation, FIFO checks, and ensuring secure after-hours operations. Experience with SAP and warehouse safety standards is essential for success.

Qualifications

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Responsibilities

• Manage inbound, outbound and stock handling processes to maintain warehouse efficiency.
• Coordinate with Line Manager, approve warehouse documentation and ensure ISO compliance.
• Oversee stock rotation, cycle counts, and FIFO/lifecycle controls.
• Direct daily warehouse activities, assign tasks, and monitor safety and hygiene standards.
• Perform daily SAP checks and resolve system defaults.
• Ensure secure after-hours operations and proper vehicle sealing for dispatch.

Skills

Warehouse management

Stock control

SAP system

Team supervision

Tools

SAP

Job description

Shift Warehouse Controller

Permanent

Mdrnd Inlnd Bul

Overview

We are a Supply Chain and Sales & Merchandising partner adding value to your business through a fully integrated, temperature-controlled network in Southern Africa.

But we are also more than that. We are people serving people. While we boast the best in tech and infrastructure, our people are our greatest resource. With our skilled, curious, can-do people at the forefront, our assets become your assets, our service your solutions.

Vector’s vehicle fleet includes a food industry first in ‘multi-temperature’ vehicles enabling the company to service business across frozen, chilled and ambient temperature zones on a single delivery.

Job Purpose

To control the processes of inbound, outbound and stock handling in order to maintain efficiency within the warehouse.

Key Responsibilities

Operational Warehouse Management:

• Control operational deliverables, and expectations,and coordinate progress with direct Line Manager.
• Approve and oversee the execution of all relevant warehouse documentation and ensure compliance with all audit requirements including ISO.
• Ensure that all products are received and storedtimeously and in accordance with Group Policy.
• Provie direction to warehouse team on a daily basis including overseeing the assignment of individual responsibilities, tasks and technical functions.
• Maintain team focus on the business objectives in order to drive success.
• Identify and resolve issues and conflicts within and between various operational teams and team members within span of control.
• Conduct daily checks on all facilities, storage areas and equipment within the area of responsibility, ensure compliance to all mechanical, electrical, safety and hazard standards and raise any areas of non-conformances for action.
• Check the temperature records of probe thermometers and compile a weekly report for submission to the Warehouse Manager.
• Ensure that the warehouse is locked and secure after hours.
• Monitor and ensure optimum stock rotation practices are applied across area of responsibility.
• Optimise the allocation of picking slots to meet sale patterns.
• Carry our daily SAP warehouse checks and action any reported defaults.
• Ensure compliance to relevant hygiene standards.
• Conduct regular safety checks and ensure maintenance is conducted on all lifting and other equipment.
• Ensure that there are sufficient levels of consumables including pallet wrap, paper, cartridges, etc. Maintaining continuous operations within the warehouse.

Inbound Control

• Control the inbound process by receiving product in good condition.
• Capture stock on the SAP system to ensure that goods are controlled and easily identified.
• Allocate the product to the right bin in order to access with ease and convenience as and when required.
• Activate internal material movement, incorporating placing the order; picking the product and moving it to the truck for dispatch.
• Check shelf life in order to ensure it has not expired using the FIFO (First in, First Out) system.
• Prepare for and initiate stock take preparationensuring that the entire process is embarked on and completed within thespecified time frame.

Stock Control

• Ensure stock is in the right location by completing cyclic counts on a daily basis.
• Ensure staff are doing proper stock rotation where itdoes not go to the pick face but to the back-up location.
• Control production and expiry dates on every inbound and outbound.
• Control damages on inbound/outbound and track trends.
• Identify root cause and take necessary actions such as issuing verbal warnings.
• Conduct monthly stock takes.
• Ensure frozen stock is kept in a frozen and/or chilled state.

Customer Liaison

• Resolve issues regarding damaged stock or shortage thereof.
• Reconcile invoice details with requirements.
• Report any incident that may have occurred involving drivers that in turn impacts on customers.
• Schedule customer deliveries according to the time window process.
• Verify orders and liaise with customers on the point of receiving by making use of the SAP System.

Warehouse Maintenance

• Ensure the warehouse is kept clean by inspecting the carious areas.
• Liaise with the cleaning manager and supervisor on site who in turn must liaise with the external cleaning company.
• Arrange for damaged goods to be left in the designated area of the warehouse within category of repack; repair or dump.
• Check that lighting is adequate, doors open and close easily amongst other specifics that impact productivity.
• Report areas/issues in need of attention to the respective Maintenance Manager.
• Ensure that all bin allocations are clear from anydamaged pallets.
• Ensure all forklifts are in good working order.

Security Control

• Ensure that all stocks leaving the warehouse premises do so with proper documentation.
• Ensure all cameras are focused on risk areas such as entry and exit points and on areas that assist in the determination of the level of inactivity amongst casual staff, ensuring there in no overstaffing.
• Issue a stock count on key lines such as “ready to eat” products like polony and cheese on a daily basis.
• Instruct security to check staff when they leave for a tea or lunch break.
• Ensure that all trucks leaving the warehouse are sealed and documented.
• Verify the seals on warehouse doors every morning, after nightshift.

Standard / Compliance Adherence

• Verify the temperature for the entire warehouse bylooking at the temperature worksheet.
• Ensure frozen stock is kept not below minus 18 and chilled not below –1.
• Check that staff understand and comply with the standards set by ISO 22 000 and HACCP.
• Ensure goods are delivered in the appropriate condition and that there is no damage or discrepancy.
• Certify that a new load always enters a clean and well-maintained vehicle, highlighting the significance of quality.

Outbound Control

• Control the functions of outbound, ensuring the correct product are dispatched promptly out to the customer.
• Ensure that all orders are leaving the warehousecorrectly packed and damage free.
• Ensure that all invoicing is completed accurately and make necessary corrections where required.
• Facilitate the process of loading goods onto trucks and ensure they are sealed for transport to customers.

Team Supervision

• Train staff on the Standard Operating Procedures thatserve to guide their approach to work.
• Implement the Standard Operating Procedures through consistent application and communication.
• Ensure that staff understand the procedures and sign off the relevant documents.
• Conduct monthly meetings with staff in order to ascertain problems encountered and resolve associated issues.
• Manage staff performance in order to establish opportunities for development and harness strengths.