Senior Remote Administrative Specialist

Placements24; Sandton; Hybrid; ZAR 360,000 - 560,000; Full time

Job summary

Placements24 is seeking a Senior Remote Administrative Specialist to join our fully remote team. You will provide high-level administrative support to executives, manage complex calendars, coordinate events, and produce key reports from your home office.

The ideal candidate has 5+ years in senior admin roles, excels at organization, communication, and workflow optimization, and can work independently with minimal supervision.

Qualifications

• 5+ years of progressive experience in senior administrative roles, with remote work preferred.
• Exceptional organizational and time-management abilities for remote operations.
• Excellent written and verbal communication across digital platforms.
• Advanced proficiency in Microsoft Office Suite and virtual collaboration tools.
• Ability to work independently with minimal supervision and handle projects.
• Reliable high-speed internet and a professional home office setup.
• Experience in process improvement and workflow optimization.
• Discretion with confidential information; professional conduct.
• Relevant tertiary qualification or professional certification is a significant advantage.

Responsibilities

• Provide senior-level administrative support to executives and project teams remotely.
• Manage complex calendars, schedule virtual meetings, and coordinate large-scale events.
• Prepare high-quality reports, presentations, and critical business documents.
• Oversee and manage digital filing systems and document control processes.
• Conduct research, compile data, and prepare summaries for strategic initiatives.
• Develop and implement improved administrative workflows and procedures.
• Act as a primary point of contact for internal and external stakeholders in a virtual capacity.
• Manage travel arrangements and logistical coordination for remote personnel.
• Assist with onboarding and offboarding administrative processes for remote employees.
• Mentor and provide guidance to junior administrative staff when required.

Skills

Remote work experience

Organizational skills

Written and verbal communication

MS Office Proficiency

Project management

Self-motivated / independent worker

Education

Tertiary qualification or professional certification

Tools

Zoom

Slack

Asana

Job description

About the Role

Our client is looking for an experienced and highly motivated Senior Remote Administrative Specialist to join their dynamic, fully remote team. This position is critical for providing high-level administrative support and streamlining operational processes across the organization. The ideal candidate will be a proactive self-starter, possess exceptional organizational and communication skills, and thrive in an independent, home-based work environment. You will play a key role in managing complex administrative tasks, supporting senior leadership, and ensuring the efficient functioning of various projects. This is an outstanding opportunity for a seasoned professional seeking a challenging and rewarding career that offers significant flexibility and autonomy, working entirely from home.

Key Responsibilities

• Provide senior-level administrative support to executives and project teams remotely.
• Manage complex calendars, schedule virtual meetings, and coordinate large-scale events.
• Prepare high-quality reports, presentations, and critical business documents.
• Oversee and manage digital filing systems and document control processes.
• Conduct research, compile data, and prepare summaries for strategic initiatives.
• Develop and implement improved administrative workflows and procedures.
• Act as a primary point of contact for internal and external stakeholders in a virtual capacity.
• Manage travel arrangements and logistical coordination for remote personnel.
• Assist with onboarding and offboarding administrative processes for remote employees.
• Mentor and provide guidance to junior administrative staff when required.

Requirements

• A minimum of 5 years of progressive experience in senior administrative roles, with a strong preference for remote work experience.
• Exceptional organizational, time-management, and multitasking skills essential for remote operations.
• Superior written and verbal communication skills, with the ability to communicate professionally across digital platforms.
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with virtual collaboration tools (e.g., Zoom, Slack, Asana).
• Proven ability to work independently, take initiative, and manage projects with minimal supervision.
• A reliable, high-speed internet connection and a dedicated, professional home office setup.
• Experience in process improvement and workflow optimization.
• Strong analytical and problem-solving capabilities.
• Discretion and a proven track record of handling confidential information.
• Relevant tertiary qualification or professional certification is a significant advantage.

Benefits

Our client offers a competitive salary, comprehensive benefits, and extensive opportunities for professional development and career growth. This position is fully Yes remote, offering unparalleled flexibility. Be part of an innovative and supportive company culture that values remote talent and contribution, all while working from your preferred location, enhancing your work-life balance.