Senior PMO Project Administrator - Governance & Reporting

University of Fort Hare; Johannesburg; On-site; ZAR 420,000 - 600,000; Full time

Job summary

Our client, based in the West of Johannesburg, is seeking a Senior Project Administrator for a contract opportunity within their Technology PMO. This role provides senior-level project administration, governance, reporting, financial, and coordination support across multiple projects, ensuring effective delivery, compliance, and audit-ready documentation.

Working closely with Project Managers and key stakeholders, the successful candidate will manage project reporting, governance processes,

Qualifications

• Diploma or degree in Project Management, Business Administration, Information Systems, Commerce or a related field.
• Working knowledge of project management principles, governance, project controls and technical documentation.
• Five years of project administration, project coordination or PMO experience.
• Strong proficiency in Microsoft 365 applications.
• Experience supporting large technology or business change projects.
• Experience managing project governance documentation and reporting requirements.
• Experience with contractors, vendors, resource and financial administration.
• Demonstrated experience in meeting administration, minute taking, action tracking and stakeholder follow-up.
• Mining industry experience (Advantageous)
• PRINCE2 Foundation, CAPM or equivalent project management certification (Advantageous)
• Working knowledge of PMBOK and Agile fundamentals. (Advantageous)

Responsibilities

• Provide end-to-end project administration support across multiple projects.
• Schedule project meetings, workshops, Steering Committee meetings and governance forums.
• Prepare agendas, presentations, attendance registers and meeting packs.
• Capture and distribute accurate meeting minutes, decisions and action logs within agreed timeframes.
• Maintain project calendars, milestone schedules and key delivery dates.
• Track project deliverables, approvals and outstanding actions, and escalate delays where required.
• Assist Project Managers with project planning, execution and close-out activities.
• Coordinate project travel, venues, technology requirements and related logistics where applicable.
• Maintain project documentation repositories and governance submission registers.
• Coordinate gate reviews, governance submissions, approvals and sign-off workflows.
• Monitor compliance with PMO standards and reporting requirements and escalate non-compliance appropriately.
• Support governance reviews, audit readiness, assurance activities and quality assessments.
• Maintain RAID logs covering risks, assumptions, issues and dependencies.
• Support project closure and ensure that required closure documentation is completed and archived.
• Maintain controlled project documentation and accurate project records.
• Ensure version control, naming conventions, document traceability and secure information handling.
• Archive project records according to governance, retention and close-out requirements.

Skills

Microsoft 365

Governance knowledge

PMO experience

Meeting administration

Stakeholder communication

Education

Diploma or degree in Project Management/Business Administration/Information Systems/Commerce

Tools

Microsoft 365

Job description

Our client, based in the West of Johannesburg, is seeking a Senior Project Administrator for a contract opportunity within their Technology PMO. This role provides senior-level project administration, governance, reporting, financial, and coordination support across multiple projects, ensuring effective delivery, compliance, and audit-ready documentation.

Working closely with Project Managers and key stakeholders, the successful candidate will manage project reporting, governance processes,