Senior Payroll Administrator

Jackie Cory Recruitment; Gqeberha; On-site; ZAR 300,000 - 400,000; Full time

Job summary

Jackie Cory Recruitment seeks a Payroll Administrator for their Gqeberha office. The successful candidate will manage payroll for approximately 300 employees across ±25 clients, ensuring accurate and timely processing of payroll functions. Key responsibilities include statutory reporting, EMP501 reconciliations, and managing payroll-related queries. A minimum of 4 years' experience in payroll administration and strong Excel skills are essential, as well as integrity and leadership capability. Join a team prioritizing accuracy and compliance.

Qualifications

• Minimum 4 years’ payroll administration experience.
• Experience with Sage 300 People is advantageous.
• Strong Excel skills required.
• Excellent communication and interpersonal skills necessary.
• High level of integrity and ethics is essential.
• Strong team player with leadership capability needed.

Responsibilities

• Manage payroll for about 300 employees across ±25 clients/stores.
• Ensure month-end statutory reporting is completed accurately.
• Perform EMP501 reconciliations and variance analysis.
• Update and manage store contracts where required.
• Submit UI19, UI2.7, and other documents to the Department of Labour.
• Manage leave and support audits by the Department of Labour.
• Resolve employee payroll queries and communicate with franchisees.
• Oversee payroll team management and adherence to deadlines.

Skills

Payroll administration experience

Sage 300 People

Excel

Communication skills

Interpersonal skills

Leadership capability

Integrity and ethics

Team player

Job description

Job Purpose

To manage and execute the full monthly payroll function, ensuring all payroll transactions are processed accurately, efficiently, and within required deadlines. The role requires a high level of attention to detail, strong compliance knowledge, and the ability to operate effectively within complex, multi-client payroll environments.

Minimum Requirements

• Minimum 4 years’ payroll administration experience
• Experience with Sage 300 People (advantageous)
• Strong Excel skills
• Excellent communication and interpersonal skills
• High level of integrity and ethics
• Strong team player with leadership capability
• Ability to maintain strict confidentiality of sensitive information
• Demonstrated leadership and people management ability

Core Accountabilities

• General payroll administration for approximately 300 employees across ±25 clients/stores.
• Month-end statutory reporting.
• EMP501 reconciliations (annual and interim submissions), including variance analysis, query resolution, and reconciliation support to the team.
• Administration and updating of store contracts where required.
• COIDA / Workmen’s Compensation annual submissions and query management.
• Completion and submission of UI19, UI2.7, and work schedules for the Department of Employment and Labour (including queries and follow-ups).
• Active leave management and monitoring.
• Support with Department of Labour audits and related requirements.
• Responding to and resolving employee payroll queries.
• Regular communication with franchisees regarding payroll processing and pay runs.
• Handling and resolution of general payroll and client-related queries.
• Sound working knowledge of the BCEA and LRA and how these impact payroll processing.
• Assisting with the management of the payroll team, including:
  • Daily task allocation and oversight.
  • Training and development.
  • Ensuring adherence to procedures, controls, and deadlines.
• Preparation and administration of final salary ACB payments and Friday payment schedules, in coordination with Senior Payroll staff and submission to the Payroll Manager for distribution to Accounting/Bookkeeping teams.
• Monthly Medical Aid and Provident fund processing and reconciliation.