Senior Manager: Supply Chain Management

Construction Education & Training Authority; Gauteng; On-site; ZAR 900,000 - 1,200,000; Full time

Job summary

The Construction Education & Training Authority (CETA) seeks a Senior Manager: SCM to lead and optimize the entire supply chain management function. This role ensures compliant, transparent, cost-effective procurement and provisioning in line with legislation and approved policies.

Key duties include developing operational plans, enforcing policy compliance, implementing risk controls, and steering supplier performance and contract management across the organization.

Qualifications

• Senior SCM management experience is required.
• Experience developing and implementing SCM policies and procedures.
• Proven ability to lead and develop large teams in a regulatory environment.

Responsibilities

• Develop an Operational plan aligned with the SCM strategy.
• Ensure staff alignment with the operational plan and policies.
• Create performance metrics and monitor achievement of targets.
• Develop and update policy and procedure documents as needed.
• Oversee annual procurement planning and supplier management.
• Ensure compliance with SCM policies and regulations and manage risk.

Skills

Leadership

Strategic thinking

Procurement & sourcing

Negotiation

Risk management

Stakeholder management

Tools

ERP systems

Microsoft Excel

Job description

The Senior Manager: SCM is responsible for all the CETA SCM functions, ensuring that there is a development, implementation, maintenance, and management of an effective and efficient SCM system and SCM function in line with the applicable legislations/regulations and approved policies while ensuring fair, transparent, competitive, cost-effective and equitable procurement and provisioning system

Roles and Responsibilities:

• Develop an Operational plan aligned with the SCM Divisional Strategy and CETA Mandate
• Ensure that all functions in the Unit are aligned with the developed operational plan.
• Ensure that all staff are aware of the operational plan.
• Develop set performance measurement mechanisms and ensure the implementation of these through the operational plan.
• Develop policy and procedure documents as and when required.
• Review current policies and procedures and make suggestions for changes.
• Monitor progress to ensure successful implementation of plans and achievement of targets.
• Produce relevant information reports according to requirements and timelines.
• Develop and implement a strategic sourcing plan, ensure that future as well as current needs are linked to the plan, and that needs are linked to the approved budget.
• Manage the maintenance of a register/database of service providers.
• Develop and implement Supply Chain Management compliance frameworks.
• Oversee the development of the annual procurement plan.
• Monitoring and reporting of the Procurement Plan
• Ensure that legislative regulations are communicated and relevant polices updated accordingly.
• Ensure proper disposing of surplus and/or underutilized assets.
• Develop the SCM plan and distribute to the organization, providing support to complete the templates, collecting organizational inputs and collating into consolidated procurement plan.
• Secure approval for the procurement plan by submitting to the CFO for review and submitting final approved procurement plan to National Treasury on an annual basis.
• Develop the demand strategy by reviewing the approved procurement plan and extracting trends and themes to support on an annual basis.
• Review and Develop recommendation for drafted terms of reference/specifications as submitted by the business units against the approved demand plan and submit for authorization when required.
• Ensure the process of issuing of tenders by reviewing and authorizing the bid advertisement, authorizing the specification/ToR, RFQ and the tender compliance document pack.
• Ensure that there are briefing sessions for procurements that require them.
• Ensure the development and maintenance of the acquisition process.
• Ensure that the Manager: Acquisitions ensures that Bids are adjudicated and evaluated according to the SCM policy and legislative requirements, and decision are made and communicated to internal and external stakeholders.
• Oversee the bid adjudication and evaluation process done by the Manager.
• Ensure that quotation-based procurement requests are compliantly processed by reviewing organizational requests.
• Liaise with the Manager Acquisitions to identify and implement opportunities to streamline and optimize the acquisition process and procedure while maintaining compliance by reviewing trends.
• Ensure that bid processes are efficient, effective, and compliant with the CETA’s policies and procedures.
• Ensure that bids are evaluated fairly and impartially, and that contract awards are made in accordance with CETA’s policies and procedures.
• Ensure that any SCM contracts and documentation are available as required by overseeing that contracts are accurately completed and filed accordingly.
• Ensure that supplier performance is evaluated and reported as per SLA.
• Ensure that the contract non-performance is addressed and support the organization to implement required action in line with SCM performance management guidelines and processes.
• Ensure the resolution of contract disputes in a fair and timely manner.
• Manage the relationships and contracts with identified partners and service providers
• Facilitate and maintain effective stakeholder and business relationships through appropriate relationship building, networking and reporting activities.
• Represent the organisation to stakeholders, associates and partners and maintain professional, effective and amicable relationships to ensure that CETA’s interests are upheld.
• Liaise on a regular basis with all third parties and ensure that business.relationships are maintained.
• Address problems that are identified in the most appropriate manner.
• Investigate problems and find suitable solutions.
• Deal with customer queries and escalated issues from the unit.
• Build and lead an effective and cohesive team through the effective management of unit resources.
• Drive the implementation of talent acquisition, succession planning, development, and retention strategies for the unit.
• Ensure the enhancement of relevant knowledge and skills through continuous coaching, mentoring and nurturing of talent in the business unit.
• Create a high-performance culture and manage team performance effectively by translating and communicating the annual performance goals and measures into individual work plans based on agreed upon objectives.
• Ensure the working environment contributes to improving employee engagement, recognition and increased productivity.
• Ensure the management of poor performance and disciplinary matters in line with the CETA’s policies and procedures.
• Ensure all SCM business activities adhere to relevant legal, regulatory, and industry standards.
• Prepare and submit regular reports on compliance status, highlighting any potential risks or areas of non-compliance to executive management.
• Perform ongoing SCM risk assessments to identify and evaluate internal and external risks that could impact operations.
• Work closely with the Chief Financial Officer to implement risk controls and ensure alignment with organizational risk management goals.
• Monitor the progress of risk mitigation activities and escalate issues that require higher-level intervention.
• Manage internal audits to assess the organization’s compliance with regulatory standards and internal policies.
• Stay informed about regulatory changes and ensure that internal policies and procedures are updated promptly.
• Communicate policy updates and regulatory changes to relevant teams and ensure timely implementation.
• Build and lead an effective and cohesive team through the effective management of divisional resources.
• Drive the implementation of talent acquisition, succession planning, development, and retention strategies for the division.
• Ensure the enhancement of relevant knowledge and skills through continuous coaching, mentoring and nurturing of talent in the business Division.
• Create a high-performance culture and manage team performance effectively by translating and communicating the annual performance goals and measures into individual work plans based on agreed upon objectives.
• Ensure the working environment contributes to improving employee engagement, recognition and increased productivity.
• Ensure the management of poor performance and disciplinary matters in line with the CETA’s policies and procedures.

1. Core Competencies:

• Agility
• Result-Orientated
• Integrity
• Respect
• Professionalism
• Stakeholder Management
• Accountability
• Strategic Management
• People Management
• Risk and Compliance Management
• Change Management
• Procurement Planning
• Tender and Bid Management
• Contract Management
• Compliance with Procurement Policies and Regulations
• Attention to Detail
• Problem-Solving
• Analytical thinking
• Integrity and Ethics