Senior Legal Administrative Assistant / Paralegal

Cecilegroup; Sandton; On-site; ZAR 300,000 - 420,000; Full time

Job summary

Cecilegroup in Sandton, Gauteng, is seeking a Senior Legal Administrative Assistant / Paralegal to join our established law firm. You will provide high-level administrative and secretarial support to the Director, handling legal documentation and correspondence with precision and discretion.

The ideal candidate has 3–5 years of paralegal or legal secretary experience, excellent dictation and transcription abilities, strong English communication, and meticulous organisation to manage multiple

Qualifications

• Paralegal certificate, diploma or relevant legal secretarial qualification.
• 3–5 years of experience as paralegal or legal assistant in a law firm.
• Strong dictation and transcription experience.
• Excellent English written and verbal communication skills.
• Strong knowledge of legal terminology and document preparation.
• Proficiency in MS Office, particularly Word and Outlook.

Responsibilities

• Provide direct administrative support to the Director.
• Take dictation and transcribe correspondence and legal documents, typing 75 words per minute.
• Prepare, draft and format legal correspondence and documents.
• Assist with the administration of legal and court-related documentation.
• Monitor deadlines and ensure timely completion.
• Handle confidential client information with discretion.

Skills

Dictation & transcription

MS Office

English communication

Organisational skills

Time management

Independent working

Attention to detail

Prioritisation

Education

Paralegal certificate / Diploma in Law

Tools

Microsoft Word

Outlook

Legal document prep software

Job description

Senior Legal Administrative Assistant / Paralegal

Permanent

RDP000102

Legal

Senior Legal Administrative Assistant / Paralegal

Based in Sandton, Gauteng

About the Position

An established law firm is seeking an experienced and highly organised Senior Legal Administrative Assistant / Paralegal to provide comprehensive administrative, secretarial and legal support.

The successful candidate will work closely with the Director, providing direct support with daily administrative requirements, legal documentation and correspondence.

The ideal candidate must have excellent dictation and transcription skills, strong attention to detail and the ability to work independently in a fast-paced legal environment.

Key Responsibilities

• Working closely with the Director, providing direct administrative support.
• Taking dictation and accurately transcribing correspondence, legal documents, pleadings and other documentation. Typing 75 words per minute minimum.
• Preparing, drafting and formatting legal correspondence and documentation.
• Assisting with the preparation and administration of legal and court-related documentation.
• Conducting general legal administration and following up on outstanding matters.
• Monitoring deadlines and ensuring documentation is completed accurately and timeously.
• Handling confidential client information with discretion and professionalism.

Qualifications

• Paralegal Certificate, Diploma in Law, or relevant Legal Secretarial qualification.

Experience

• Minimum of 3 to 5 years of proven experience as a Paralegal, Litigation Secretary, or Executive Assistant within a law firm.
• Solid understanding of South African court procedures (Magistrate's and High Court rules and filing practices).

Minimum Requirements

• Previous experience as a Senior Legal Secretary, Legal Personal Assistant, Paralegal or Legal Administrative Assistant within a law firm.
• Strong dictation and transcription experience is essential.
• Excellent English written and verbal communication skills.
• Good knowledge of legal terminology and document preparation.
• Strong MS Office skills, particularly Microsoft Word and Outlook.
• Excellent organisational, administrative and time-management abilities.
• Ability to work independently, anticipate requirements and manage multiple priorities.
• High attention to detail and the ability to work under pressure.

Ideal Candidate

The ideal candidate will be professional, proactive, highly organised and able to work closely with the Director, providing reliable and efficient support. They must be confident handling dictation, preparing legal documentation and managing the day-to-day administrative requirements of a busy legal practice. Willing to work over weekends if need be.