Senior Administrator

CO_SANFPL Apex Fund & Corporate Services SA (Pty) Ltd; Johannesburg; On-site; ZAR 420,000 - 520,000; Full time

Benefits offered by this job

Competitive remuneration

Training & development opportunities

Job summary

Apex Group is seeking a Senior Administrator in Johannesburg to support the CDD function for onboarding new clients and investors. The role involves drafting CDD processes, guiding the team across Johannesburg and Jersey, and ensuring compliance with internal policies and regulatory requirements.

You will monitor CDD activities, escalate high-risk matters, train business teams, and contribute to updating the CDD manual in line with regulatory changes.

Qualifications

• Experience in Compliance / AML/CFT roles within a regulated financial services business (3–5 years) preferred.
• Willingness to work towards a relevant compliance qualification as determined by Apex.
• Knowledge of Jersey financial regulations and AML/CFT framework.

Responsibilities

• Assist Senior Manager to draft CDD processes and guidance for onboarding of clients and investors.
• Manage CDD team in Johannesburg and Jersey offices to ensure policy adherence.
• Allocate work to CDD team and meet deadlines.
• Coordinate onboarding and CDD with business teams to ensure timely completion.
• Escalate high-risk matters per AML/CFT procedures.
• Provide training to business teams and coach junior staff.
• Update CDD manual for legislative changes.
• Communicate CDD process changes to business teams.

Skills

Jersey Law 1998 knowledge

Trust Company Code of Practice

Fund Services Code of Practice

Jersey AML legislation knowledge

AML/CFT Handbook knowledge

Regulatory obligations awareness

Excellent communication skills

Organised

Flexibility & adaptability

Self-motivation & prioritization

Proactive approach

Microsoft Office proficiency

Tools

Outlook

Word

Excel

Job description

Senior Administrator Johannesburg

Description: This is an exciting opportunity for someone to expand their knowledge and skills within CDD. You will be responsible for supporting the team and the wider business with CDD requirements for the onboarding of new clients and investors.

Job specification

Administrative Responsibilities

• Assist the Senior manager to draft CDD processes and guidance's to assist the CDD team and business teams with CDD related matters.
• Assist with the management of the CDD team in the Johannesburg and Jersey offices by ensuring that they comply with all internal policies and processes.
• Allocate work to the CDD team members and ensure that the work is distributed evenly.
• Ensure that the work is allocated appropriately so that deadlines can be met.
• Any delays must be communicated to the business teams.
• Collaborate with the business teams to ensure that onboarding and CDD is completed correctly and within the deadlines.
• Demonstrate an understanding of the CDD/AML procedures and ensure that high risk matters receive appropriate level of attention escalation and sign off.
• Participate in meetings with the business teams regarding CDD related matters in the absence of the Senior manager
• Guide and coach junior team members.
• Identify areas where processes can be improved and suggest these to senior management before implementing.
• Effectively communicate changes to CDD processes to the business teams by sending regular CDD guidance emails to the business teams.
• Assist the Senior Manager with updating the CDD manual annually or when there are legislative changes that may affect the CDD processes.
• Ensure that all day-to-day matters required to be completed are performed in a timely and satisfactory manner, including monitoring tasks and monitoring the email inbox for the Team and allocating the work accordingly.
• Present training to the business teams.
• Communicating with internal teams to ensure CDD collection is undertaken promptly. following up as necessary to manage outstanding CDD.
• Build and maintain collaborative relationships with the business teams.
• QC and verify all Console records (Jersey only)
• Manage the wet-ink process (Jersey only)

Other Responsibilities

• Submit monthly KPI trackers by 7th of each month to the management team in SA (SA only).
• Keep abreast of the changes in legislation/regulations and ensure that when internal policies and processes are updated that the changes are implemented immediately.
• Participate in planned activities that are appropriate for your own development.
• Assist with other duties to support the Senior Members of the Apex Compliance Function from time to time.
• Be willing to undertake or assist in any project work that is identified and be willing to get involved with Apex Group initiatives in relation to regulatory issues, liaising with Senior Members of the team as and when required.
• Be able to assist other team members where required.

Skills Required

It is preferable that you have an understanding of Jersey’s financial regulations and AML/CFT Framework and have at least 3-5 years’ experience with performing Compliance / AML/CFT roles within a regulated financial services business though training will be undertaken for those individuals who do not have experience and have not worked in Compliance / AML/CFT roles. Will either hold or be willing to work towards a relevant compliance qualification (as determined by Apex).

Skills

• knowledge of the Financial Services (Jersey) Law 1998, any orders issued under the Law.
• knowledge of the Code of Practice for Trust Company Business.
• knowledge of the Code of Practice for Fund Services Business.
• knowledge of the Jersey Anti-Money Laundering legislation and any orders issued under those laws.
• knowledge of the Handbook for the Prevention and Detection of Money Laundering and the Financing of Terrorism.
• awareness of personal obligations and those of the relevant persons under the laws mentioned above as well as the Terrorism Law, the Directions Law, Terrorist Sanctions Measures.
• excellent communication skills.
• be well organized.
• have the flexibility and adaptability to undertake a variety of tasks at short notice if required.
• self-motivated and capable of prioritizing workloads as required.
• be proactive in your approach; and.
• have a good working knowledge of Microsoft products, in particular Outlook, Word and Excel as well as having the capability to quickly assimilate working with Apex’s key databases some of which are bespoke.

What you will get in return

A genuinely unique opportunity to be part of an expanding large global business.

• Competitive remuneration commensurate with skills and experience.
• Training and development opportunities

Additional information

We are an equal opportunity employer and ensure that no applicant is subject to less favorable treatment on the grounds of gender, gender identity, marital status, race, color, nationality, ethnicity, age, sexual orientation, socio-economic, responsibilities for dependents, physical or mental disability. Any hiring decision are made on the basis of skills, qualifications and experiences. We measure our success as a business, not only by delivering great products and services and continually increasing our assets under administration and market share, but also by how we positively impact people, society and the planet. For more information on our commitment to Corporate Social Responsibility (CSR) please https://www.apexgroup.com/corporate-social-responsibility/

About Apex Group

We are dedicated to driving positive change in financial services while fuelling the growth and ambitions of asset managers, allocators, financial institutions, and family offices. Established in Bermuda in 2003, the Group has continually disrupted the asset serving industry through our investment in innovation and talent. Today, we set the pace in asset servicing and stand out for our unique single-source solution and unified cross asset-class platform which supports the entire value chain, harnesses leading innovative technology, and benefits from cross-jurisdictional expertise delivered by a long-standing management team and over 13,000 highly integrated professionals. We’re a people-powered business, and our people are full of ambition. Together, we’re inspired to lead the new era of data and tech enabled service. Bringing new products and services to market. Sharpening our client focus. Disrupting the market to exceed expectations. Innovating across a range of specialisms. With our focus on making a difference to our people, our planet and our society, you’ll experience more here than you would at most other companies. Prepare to accelerate. We’re a people-powered business with a vision to inspire a new era of service-led FinTech. We’re expanding globally and offering more to our clients. This means you get more opportunities to grow with us. So prepare to accelerate. We’ll make sure the time and effort you put in takes you further, faster. Positive change starts with you. We’re a people-powered business with a vision to inspire a new era of service-led FinTech. We’re expanding globally and offering more to our clients. This means you get more opportunities to grow with us. So prepare to accelerate. We’ll make sure the time and effort you put in takes you further, faster. The journey is yours to own. When you stretch yourself, you grow. We want you to explore ways of working that will see you thrive as part of something bigger. We’ll help you with a solid structure, challenging projects, vibrant networks, supportive colleagues and approachable leaders. All the things you need to own your unique journey. Find out more about us