Assistant Manager - Admin

CO_SANFPL Apex Fund & Corporate Services SA (Pty) Ltd; Johannesburg; On-site; ZAR 600,000 - 900,000; Full time

Job summary

Apex Group in Johannesburg seeks a senior funds administration professional to liaise with client directors, manage portfolios of fund structures and ensure regulatory compliance.

You will oversee a team of fund administrators, build strong client relationships across jurisdictions, and deliver timely monthly reports while maintaining accuracy.

Qualifications

• Professional qualifications – LLB, BCom LLB and Admitted Attorney.
• 5 years of relevant industry/specialist experience in administration of funds/ working with corporate entities.
• Sound technical knowledge of the corporate field.
• Excellent attention to detail and high levels of accuracy.
• Fluent in English and able to handle correspondence in English.

Responsibilities

• Liaise with and support the Client Directors with the administration and management of their portfolios of fund structures and other corporate entities, in accordance with documentation and regulations.
• Build understanding of client portfolios and act as a source of guidance to team members.
• Ensure planning, coordination and completion of all regulatory obligations and client deliverables within deadlines.
• Assist with arranging income and capital distributions to investors and document the same.
• Check tax calculations and ensure records are on file.
• Maintain diary notes and workflows.
• Ensure service delivered meets policy/SLA and support new business activities.
• Contribute to ongoing projects and ensure client information is accurate.
• Provide monthly reports of key management information to Management.
• Oversee fund administrators and ensure adherence to internal controls and deadlines.
• Review minutes/board packs and act as liaison with client directors and external contacts.

Skills

Attention to detail

Communication skills

Organizational skills

English fluency

Education

LLB

BCom LLB

Admitted Attorney

Job description

About Apex Group

The Apex Group was established in Bermuda in 2003 and is now one of the world’s largest fund administration and middle office solutions providers. Our business is unique in its ability to reach globally, service locally and provide cross-jurisdictional services. With our clients at the heart of everything we do, our hard-working team has successfully delivered on an unprecedented growth and transformation journey, and we are now represented by over circa 13,000 employees across 112 offices worldwide.

Career Overview

Your career with us should reflect your energy and passion. That’s why, at Apex Group, we will do more than simply ‘empower’ you. We will work to supercharge your unique skills and experience. Take the lead and we’ll give you the support you need to be at the top of your game. And we offer you the freedom to be a positive disrupter and turn big ideas into bold, industry-changing realities. For our business, for clients, and for you

Key Responsibilities

• To liaise with and support the Client Directors with the administration and management of their portfolios of fund structures and other corporate entities, in accordance with the relevant documentation and all new and amended legislation, case law and practice regulations.
• Building a detailed understanding of client portfolios, entity specific requirements and applicable statutory regulations/requirements and act as a source of guidance to other team members;
• Ensure the planning, coordination and completion of all regulatory obligations and client agreed deliverables within strict deadlines for the portfolio of entities are met;
• Assist with arranging income and capital distributions to investors and to correctly document the same;
• Check if tax calculations have been done and are on record;
• Maintain and monitor diary notes and workflows;
• To ensure service delivered meets company policy and/or service level agreement;
• Participate and provide support to all new business activities;
• Contribute to any relevant tasks arising out of on-going projects;
• Ensure that the client information is accurate at all times;
• Provide accurate and timely monthly reports of key management information to Management or as required;
• Manage and supervise a number of fund administrators and oversee and review team adherence to internal policies, controls and systems, including meeting any internal deadlines;
• Review minutes/records and board packs prepared by administrators;
• Act as point of contact with client directors, assistant client directors and intermediaries such as lawyers, auditors, bankers and investment managers as required;
• Establish, build and maintain strong relationships and networks with both internal, cross jurisdictional and external contacts;
• Build key relationships with client directors and assistant client directors in global offices, ensuring the team responds swiftly to requests and manage expectations;
• Contribute to the overall management of the team and business;
• Report any identified issues and risks, including legal/regulatory matters and client complaints, to senior management promptly;
• Ensure that all compliance and mandatory training is completed within required timescales;
• To act in accordance with all legal and regulatory requirements affecting the Company and ensuring that actions comply with both departmental procedures and this job description.

Skills & Experience

• Professional qualifications – LLB, BCom LLB and Admitted Attorney.
• 5 years of relevant industry/specialist experience in administration of funds/ working with corporate entities such as companies;
• Has sound technical knowledge of the corporate field;
• Excellent attention to detail and high levels of accuracy;
• Excellent communication and organization skills;
• Learn and understand various jurisdictions legal and regulatory requirements, over time;
• Act as a point of contact with internal or external stakeholders;
• The jobholder will be required to assist in the administration of various portfolios of corporate entities and requires a combination of accounting, taxation, legal, investment, and commercial experience;
• Ability to motivate and mentor a team;
• High level of managerial skills;
• Should be fluent in English and attend to all correspondence in English.

Disclaimer

Unsolicited CVs sent to Apex (Talent Acquisition Team or Hiring Managers) by recruitment agencies will not be accepted for this position. Apex operates a direct sourcing model and where agency assistance is required, the Talent Acquisition team will engage directly with our exclusive recruitment partners.

About Apex Group

About Apex Group We are dedicated to driving positive change in financial services while fuelling the growth and ambitions of asset managers, allocators, financial institutions, and family offices. Established in Bermuda in 2003, the Group has continually disrupted the asset serving industry through our investment in innovation and talent. Today, we set the pace in asset servicing and stand out for our unique single-source solution and unified cross asset-class platform which supports the entire value chain, harnesses leading innovative technology, and benefits from cross-jurisdictional expertise delivered by a long-standing management team and over 13,000 highly integrated professionals. We’re a people-powered business, and our people are full of ambition. Together, we’re inspired to lead the new era of data and tech enabled service. Bringing new products and services to market. Sharpening our client focus. Disrupting the market to exceed expectations. Innovating across a range of specialisms. With our focus on making a difference to our people, our planet and our society, you’ll experience more here than you would at most other companies. Prepare to accelerate. We’re a people-powered business with a vision to inspire a new era of service-led FinTech. We’re expanding globally and offering more to our clients. This means you get more opportunities to grow with us. So prepare to accelerate. We’ll make sure the time and effort you put in takes you further, faster. Positive change starts with you. We’re a people-powered business with a vision to inspire a new era of service-led FinTech. We’re expanding globally and offering more to our clients. This means you get more opportunities to grow with us. So prepare to accelerate. We’ll make sure the time and effort you put in takes you further, faster. The journey is yours to own. When you stretch yourself, you grow. We want you to explore ways of working that will see you thrive as part of something bigger. We’ll help you with a solid structure, challenging projects, vibrant networks, supportive colleagues and approachable leaders. All the things you need to own your unique journey. Find out more about us