Manager – Capital Markets Corporate Administration

CO_AFSLGO Apex Fund Services Holdings Ltd (AFSHL Group Ops); Cape Town; On-site; ZAR 1,000,000 - 1,400,000; Full time

Job summary

Apex Group is seeking an experienced Manager to lead the corporate administration function across a portfolio of capital markets entities. You will oversee closings, maintain statutory records, coordinate regulatory filings and act as a key contact for client directors and intermediaries.

The role requires a strong technical background in corporate administration, governance and FATCA/CRS reporting, with proven leadership of teams and cross‑jurisdictional coordination.

Qualifications

• Minimum 5 years in corporate administration, company secretarial services, capital markets or related fields.
• Experience managing a portfolio of corporate entities and supervising staff.
• Desirable qualification in law, commerce, governance or compliance.

Responsibilities

• Oversee corporate administration lifecycle for capital markets entities, including closings and post‑closing actions.
• Maintain statutory records, minute books and ownership registers.
• Coordinate regulatory reporting obligations (FATCA/CRS) and filings across jurisdictions.
• Liaise with legal counsel, directors, agents, auditors and banks.
• Prepare board/shareholder resolutions and governance documents.
• Lead and develop junior team members and monitor service delivery.

Skills

Corporate administration

Team leadership

Regulatory reporting

Governance processes

Entity management

FATCA/CRS knowledge

Education

Law qualification

Commerce background

Governance experience

Business administration

Company secretarial practice

Compliance knowledge

Tools

Microsoft Office

Entity management systems

Workflow tools

Job description

The Apex Group was established in Bermuda in 2003 and is now one of the world’s largest fund administration and middle office solutions providers. Our business is unique in its ability to reach globally, service locally and provide cross-jurisdictional services. With our clients at the heart of everything we do, our hard-working team has successfully delivered on an unprecedented growth and transformation journey, and we are now represented by over circa 13,000 employees across 112 offices worldwide. Your career with us should reflect your energy and passion. That’s why, at Apex Group, we will do more than simply ‘empower’ you. We will work to supercharge your unique skills and experience. Take the lead and we’ll give you the support you need to be at the top of your game. And we offer you the freedom to be a positive disrupter and turn big ideas into bold, industry-changing realities. For our business, for clients, and for you.

Role summary

We are seeking a highly experienced and proactive Manager to join Apex’s Capital Markets team, with responsibility for managing the corporate administration function across a portfolio of capital markets and structured finance entities. The role requires a technically strong, detail-oriented and commercially aware individual who can oversee transaction closings, maintain statutory and corporate records, coordinate regulatory and tax reporting obligations, and act as a trusted point of contact for client directors, counsel, intermediaries and internal teams. The candidate will be responsible for ensuring that entities are administered accurately, efficiently and in line with applicable legal, regulatory, governance and client requirements, while also managing and developing team members within the function.

Key responsibilities

• Build and maintain a detailed understanding of assigned client portfolios, entity-specific requirements, transaction structures, statutory obligations and applicable governance requirements, and act as a source of guidance to team members on corporate administration matters;
• Work with team manager, client directors and assistant client directors to ensure the planning, coordination and completion of all regulatory obligations and client agreed deliverables within strict deadlines for the portfolio of entities are met;
• Maintain and monitor diary notes and workflows; prepare and maintain accurate entity summaries;
• Manage the full corporate administration lifecycle for capital markets entities, including transaction closings, onboarding, post-closing actions, ongoing maintenance, restructurings, amendments and entity exits or terminations;
• Maintain accurate statutory records, minute books, registers, beneficial ownership records, entity summaries and corporate databases, ensuring all records remain complete, current and audit-ready;
• Liaise with legal counsel, client directors, assistant client directors, transaction parties, registered agents, administrators, auditors, banks and other intermediaries in relation to closings, statutory filings, corporate approvals and ongoing administration;
• Prepare, coordinate and review board and shareholder resolutions, minutes, written consents, officer certificates, incumbency documents, registers and other corporate documentation required for transactions and ongoing governance;
• Coordinate FATCA, CRS, economic substance, annual returns, regulatory submissions and other periodic filings, ensuring deadlines are tracked, evidence is retained and exceptions are escalated appropriately;
• Deal with the termination/exiting of funds or other corporate entities;
• To ensure service delivered meets company policy and/or service level agreement;
• Participate and provide support to all new business activities;
• Contribute to any relevant tasks arising out of on-going projects;
• Ensure that the client information is accurate at all times;
• Provide accurate and timely monthly reports of key management information to Management or as required;
• Manage and supervise corporate administrators, senior administrators and junior team members, overseeing adherence to internal policies, controls, checklists, systems and agreed service standards;
• Act as point of contact with client directors, assistant client directors and intermediaries such as auditors, bankers and investment managers as required;
• Establish, build and maintain strong relationships and networks with both internal, cross jurisdictional and external contacts;
• Build key relationships with client directors and assistant client directors in the sending location, ensuring the team responds swiftly to requests and manage expectations;
• Contribute to the overall management of the team and business;
• Report any identified issues and risks, including legal/regulatory matters and client complaints, to senior management promptly;

Skills / experience

To be considered, candidates should have at least 5 years of experience in corporate administration, company secretarial services, capital markets, structured finance, fiduciary services, legal services or financial services administration, with proven experience managing a portfolio of corporate entities and supervising team members. A relevant qualification in law, commerce, governance, business administration, company secretarial practice, compliance or a related field is desirable. Prior exposure to capital markets transactions, structured finance vehicles, listed or regulated entities, FATCA/CRS reporting, statutory filings and corporate governance processes will be highly beneficial. You will also require the following:

• Technical Proficiency: Strong working knowledge of corporate administration, company law, statutory recordkeeping, governance processes, regulatory filings, FATCA/CRS obligations and Microsoft Office applications. Familiarity with entity management systems and workflow tools is advantageous.
• Leadership Expertise: Motivated and driven Proven ability to mentor and guide teams, with a strong track record in managing projects and delivering exceptional results.
• Organizational Excellence: Exceptional multitasking abilities, attention to detail, problem solving and accuracy, ensuring efficient execution of responsibilities across jurisdictions. Ability to prioritise work and meet strict deadlines.
• Analytical Strength: Ability to source and interpret complex data from multiple channels to drive informed decision‑making.
• Effective Communication: Outstanding written and verbal communication skills to engage with clients, team members, and stakeholders confidently and professionally.
• Team Collaboration: Skilled at working within cross‑jurisdictional teams, fostering a cooperative and adaptable environment.
• Proactive Problem‑Solving: A solution‑oriented approach with the ability to implement process improvements and drive operational efficiency
• Industry Insight: Deep understanding of capital markets corporate administration, statutory obligations, corporate governance practices, entity maintenance, transaction support, regulatory reporting and fiduciary service delivery.

Disclaimer

Unsolicited CVs sent to Apex (Talent Acquisition Team or Hiring Managers) by recruitment agencies will not be accepted for this position. Apex operates a direct sourcing model and where agency assistance is required, the Talent Acquisition team will engage directly with our exclusive recruitment partners.

About Apex Group

We are dedicated to driving positive change in financial services while fuelling the growth and ambitions of asset managers, allocators, financial institutions, and family offices. Established in Bermuda in 2003, the Group has continually disrupted the asset serving industry through our investment in innovation and talent. Today, we set the pace in asset servicing and stand out for our unique single‑source solution and unified cross asset‑class platform which supports the entire value chain, harnesses leading innovative technology, and benefits from cross‑jurisdictional expertise delivered by a long‑standing management team and over 13,000 highly integrated professionals. We’re a people‑powered business, and our people are full of ambition. Together, we’re inspired to lead the new era of data and tech‑enabled service. Bringing new products and services to market. Sharpening our client focus. Disrupting the market to exceed expectations. Innovating across a range of specialisms. With our focus on making a difference to our people, our planet and our society, you’ll experience more here than you would at most other companies. Prepare to accelerate. We’re a people‑powered business with a vision to inspire a new era of service‑led FinTech. We’re expanding globally and offering more to our clients. This means you get more opportunities to grow with us. So prepare to accelerate. We’ll make sure the time and effort you put in takes you further, faster. Positive change starts with you. We’re a people‑powered business with a vision to inspire a new era of service‑led FinTech. We’re expanding globally and offering more to our clients. This means you get more opportunities to grow with us. So prepare to accelerate. We’ll make sure the time and effort you put in takes you further, faster. The journey is yours to own. When you stretch yourself, you grow. We want you to explore ways of working that will see you thrive as part of something bigger. We’ll help you with a solid structure, challenging projects, vibrant networks, supportive colleagues and approachable leaders. All the things you need to own your unique journey.