Secretary (Financial Services)

University of Fort Hare; Somerset West; On-site; ZAR 200 000 - 300 000; Full time

Job summary

A financial advisory firm in Somerset West is seeking an administrator. The role involves scheduling meetings, processing client documentation, and general office administration. The ideal candidate should have Grade 12, strong communication skills in Afrikaans and English, and experience in a financial advisory setting. This role requires multitasking and efficient client handling.

Qualifications

• 3+ years' experience at a financial advisory practice.
• Own vehicle, transport, and driver's license.

Responsibilities

• Schedule meetings and handle general office administration.
• Assist the financial advisor with client documentation.
• Process new business documentation and handle client follow-ups.

Skills

Strong written and verbal language skills (Afrikaans and English)

Strong computer skills

Ability to multitask

Education

Grade 12

Post Matric qualification

Job description

Overview

My client, an elite financial services and investment concern located in Somerset West, is seeking to employ an administrator to their Financial Advisors.

Responsibilities

• Secretarial duties - scheduling meetings, general office administration, correspondence with clients and service providers;
• Assisting the financial advisor in his job servicing existing clients as well as new clients - handling preparation of all meeting documentation, application forms and follow ups;
• Filing, capturing client data, updating spreadsheets and word documents;
• Processing of new business - pre-populate documentation, check all proposals and application forms, submission of application forms to service providers / insurance companies;
• Follow-up all client transactions, implementation of new business etc;
• Drawing statements from service providers and summarising client portfolio information;
• Preparation of the necessary presentations, investment summaries and documentation for client review meetings.
• Assist with FAIS and FICA compliance and any other compliance requirements
• Scan to file all new business documents in client folder.
• General office duties which include but are not limited to filing, scanning, printing, ordering stationary and any other duties which may be associated therewith.
• Be telephonically available for client queries, and act as initial point of contact for client queries.
• Maintain an appropriate filing and recording system – both hardcopies and electronically.
• Ensure that investments and assets under management and the recording thereof are kept up to date and current and send out statements on a monthly basis.
• It is essential that the candidate has the ability to multitask and to work under pressure.

Requirements

• Grade 12 (Essential).
• 3+ years’ experience at a financial advisory practice is advantageous
• Post Matric qualification will be an advantage
• Strong written and verbal language skills both Afrikaans and English essential
• Strong computer skills essential
• Own vehicle, transport and driver's license essential.