Sales Administrator

Jobtailor; Middelburg; On-site; ZAR 180,000 - 260,000; Full time

Job summary

Jobtailor in Middelburg, Mpumalanga is seeking an organised administrative professional to manage the vehicle ordering-to-delivery process. You will support the sales team with delivery preparation, gather customer information for factory orders, and track items installed by workshops or third-party suppliers.

You will raise internal and purchase orders, monitor chassis order deviations, arrange customer financing, and prepare vehicle handovers and registrations with authorities.

Qualifications

• Similar administrative experience, working under pressure to tight deadlines.
• Be well organised with the ability to prioritise tasks effectively.
• Excellent administrative skills.
• Possess excellent accuracy and numeracy skills.
• Good telephone manner.
• Ability to demonstrate a pro-active approach.
• Ability to take initiative and work under pressure.
• Effective time management skills and ability to meet deadlines.
• Ability to work as part of a team.
• General computer skills.
• Excellent customer care and communication skills.
• Minimum 1 year employed in the current role to apply for this vacancy.

Responsibilities

• Manage the process between vehicle ordering and customer delivery.
• Provide administrative support to the sales team for smooth, efficient, and accurate vehicle delivery preparation.
• Gather and document customer information to place vehicle orders with the factory.
• Follow up on customer requirements and vehicle items installed by workshops or third-party suppliers.
• Raise internal work orders and purchase orders for installed items.
• Monitor and address chassis order deviations from the factory.
• Secure customer financing arrangements and accommodate service requirements such as R&M Contracts.
• Plan and manage activities from factory chassis receipt through customer delivery.
• Maintain vehicle order documentation packs.
• Prepare documentation to register vehicles with authorities.
• Process and allocate workshop and supplier purchase invoices to vehicle orders.
• Prepare vehicle handovers and demonstration vehicle reservations.
• Gather data for management reports.
• Liaise with aftersales to arrange and send service schedules.

Skills

Vehicle Order Management

Customer Delivery Coordination

Administrative Support

Time Management

Customer Care

Tools

General Computer Skills

Job description

• Manage the process between vehicle ordering and customer delivery


• Provide administrative support to the sales team for smooth, efficient, and accurate vehicle delivery preparation


• Gather and document customer information to place vehicle orders with the factory


• Follow up on customer requirements and vehicle items installed by workshops or third-party suppliers


• Raise internal work orders and purchase orders for installed items


• Monitor and address chassis order deviations from the factory


• Secure customer financing arrangements and accommodate service requirements such as R&M Contracts


• Plan and manage activities from factory chassis receipt through customer delivery


• Maintain vehicle order documentation packs


• Prepare documentation to register vehicles with authorities


• Process and allocate workshop and supplier purchase invoices to vehicle orders


• Prepare vehicle handovers and demonstration vehicle reservations


• Gather data for management reports


• Liaise with aftersales to arrange and send service schedules

Requirements

• Similar administrative experience, working under pressure to tight deadlines


• Be well organised with the ability to prioritise tasks effectively


• Excellent administrative skills


• Possess excellent accuracy and numeracy skills


• Good telephone manner


• Ability to demonstrate a pro-active approach


• Ability to take initiative and work under pressure


• Effective time management skills and ability to meet deadlines


• Ability to work as part of a team


• General computer skills


• Excellent customer care and communication skills


• Minimum 1 year employed in the current role to apply for this vacancy

Core Competencies

Demonstrates strong administrative capabilities with a focus on vehicle order management, customer delivery processes, and effective communication. Proficient in managing documentation, coordinating with sales teams, and ensuring customer satisfaction through accurate and timely service.

Highest-signal resume keywords

• Vehicle Order Management


• Customer Delivery Coordination


• Administrative Support


• Time Management


• Customer Care

Hard Skills

• Documentation Preparation


• Order Processing


• Invoice Allocation


• Data Gathering


• Chassis Order Monitoring

Soft Skills

• Organizational Skills


• Communication Skills


• Proactive Approach


• Team Collaboration


• Ability to Work Under Pressure

Industry Keywords

• Vehicle Delivery


• Customer Financing


• Service Schedules


• R&M Contracts


• Purchase Orders

Tools & Technologies

• General Computer Skills