Reporting Payroll Administrator

Pepkor Holdings Limited; Cape Town; On-site; ZAR 360,000 - 600,000; Full time

Job summary

Pepkor Holdings Limited in Cape Town is seeking a payroll analytics professional to act as the data backbone for the payroll team, extracting, analyzing and translating complex payroll data into accurate compliance reports. The role will empower the team by optimizing workflows, audits, and high-level reporting needed for strategic decisions.

You will contribute to data integrity, create executive dashboards, and support the Payroll Manager with data migration and system integration while

Qualifications

• 4+ years of payroll experience with a focus on data analysis
• Proficiency with the Sage 300 payroll system
• Knowledge of PAYE, UIF and Labour Law
• Experience with MS Word, MS Excel, Google Sheets and Google Workspace
• Ability to meet tight deadlines under pressure

Responsibilities

• Prepare and extract payroll data for monthly, quarterly and year-end filings
• Produce complex payroll reports and dashboards across headcount, overtime and labour costs
• Assist Payroll Manager with data migration and system integration and structural adjustments
• Serve as primary reporting resource for payroll and HR data sets
• Process information on Sage 300 and review documentation for policy and legal alignment

Skills

Payroll data analysis

Data accuracy

Attention to detail

Analytical thinking

Regulatory compliance

Education

Diploma in Accounting or Payroll

Tools

Sage 300

SAP

Job description

PURPOSE OF THE JOB

To serve as the data backbone of our payroll team by extracting, analysing and translating complex payroll data into actionable insights and accurate compliance reports. The role will empower the team by optimising workflows and audit trails, while providing high-level reporting and analytics needed for strategic decision-making.

KEY RESPONSIBILITIES

• Compliance and Statutory Reporting
  • Prepare and extract necessary payroll data for monthly, quarterly and year-end statutory filings.
  • Coordinate data compilation for internal and external payroll audits to ensure all records are accurate and accessible.
  • Complete statutory tax reconciliations, process directives, and distribute required IRP5 tax documentation.
  • Monitor data-handling practices to ensure strict compliance with data privacy laws such as POPIA and GDPR.
• Data Analytics and Financial Reporting
  • Produce and distribute complex payroll reports covering headcount, overtime, variances and labour cost distributions.
  • Consolidate payroll metrics across multiple corporate entities and transform raw data into clean, executive-ready dashboards.
  • Conduct deep-dive variance analyses between pay cycles to identify and resolve data anomalies before final sign-off.
  • Reconcile third-party deduction reports, prepare manual payments as required, and manage system order capturing.
• Team Support and Audit Optimisation
  • Serve as the primary reporting resource for the payroll and HR departments by extracting data sets to assist with payroll run reconciliations.
  • Assist the Payroll Manager with data migration, system integration, and structural adjustments across the corporate group.
• Payroll Input and Processing
  • Provide relief coverage during team absences by processing information on Sage 300 according to set parameters.
  • Review operational documentation for correctness against company policies, rules, and relevant legislation.
  • Create or update electronic personnel files and log monthly structure changes due to promotions or salary adjustments.

JOB INCUMBENT REQUIREMENTS

• Matric with a Diploma in Accounting or Payroll. A Sage Payroll Certificate is advantageous.
• Minimum of 4 years' payroll experience, with a strong focus on data analysis, systems administration, and advanced reporting.
• Proficiency in the Sage 300 payroll system with at least 4 years’ experience.
• Sound knowledge of payroll legislation, PAYE, UIF and Labour Law.
• Strong numerical ability, attention to detail and accuracy in processing payroll.
• High level of accuracy and attention to detail
• Experience using SAP or an equivalent accounting system (advantageous)
• Proficient in MS Word, MS Excel, Google Sheets and Google Workspace
• Be able to handle tight deadlines and high pressure
• Competencies: Problem-solving ability, service orientation, stress tolerance, adaptability and a commitment to delivering quality work.

CLOSING DATE

23 September 2026

Pepkor strives for equal opportunity in terms of its employment equity guidelines.