Renewables O&M Project Coordinator

TotalEnergies Group; Cape Town; On-site; ZAR 420,000 - 600,000; Full time

Job summary

TotalEnergies Renewables Southern Africa is seeking a highly organized Project Officer to support the Operations and Maintenance team across solar PV, storage and wind assets. You will handle administrative tasks, coordinate meetings, maintain documentation and assist with contractor management to ensure smooth project execution.

You will contribute to data collection, reporting, and compliance across asset lifecycles, collaborating with Asset Management, Engineering, Finance, Legal, and HSE.

Qualifications

• Diploma or degree in Project Administration, Project Management, or a related field.
• 2–4 years of experience in a project administration or coordination role, preferably in the energy, infrastructure, or engineering sectors.
• Experience in renewable energy or O&M is a strong advantage.
• Strong organizational and time management skills.
• Technically adept with MS Teams, SharePoint, OneDrive, and MS Office Suite (Excel, Word, PowerPoint).
• CoPilot applications (willing to learn).
• Experience with document control tools (e.g. New Prodom).
• Experience with project management tools (e.g., MS Project, Primavera, SAP or similar) is a plus.
• Attention to detail and ability to manage multiple priorities.
• Team player with a proactive and solution-oriented mindset.
• Diligence, determination, resilience and agility.

Responsibilities

• Assist in the day-to-day administration of renewable energy projects under operations.
• Coordinate meetings, prepare agendas, take minutes, and follow up on action items.
• Maintain project documentation, schedules, trackers and O&M team action lists.
• Assist the O&M teams with the coordination and management of O&M contractors across Hydra, SAL PV and SAL Wind.
• Implement gap analysis markers in collaboration with HQ and each project lead at each asset lifecycle stage.
• Coordinate interfaces between O&M contractors, site teams, Asset Management, Engineering, HSE and other internal functions.
• Lifecycle data collection to ensure investment durability.
• Be involved in projects from early development and construction phase.
• Support the O&M teams in collecting and managing all related data during the operational phase of each asset lifecycle.
• Support the preparation of monthly, quarterly, and annual O&M performance reports for internal and external stakeholders.
• Ensure data accuracy and integrity across asset management systems.
• Maintain accurate records of outages, defects, work orders, incidents, performance improvement plans, corrective actions and other deliverables from the O&M Contractors.
• Support reporting to Asset Management, Management, Shareholders and other stakeholders.
• Maintain up-to-date records of O&M contracts, permits, warranties, procedures, manuals and compliance documentation.
• Assist in ensuring compliance with regulatory, environmental, HSE and technical requirements.
• Support environmental and social compliance monitoring in line with O&M contract requirements.
• Maintain operational readiness and handover trackers for SAL PV and SAL Wind, including documentation, training, spares, warranties, systems and outstanding works.
• Implement the predetermined methods to store these documents, considering the applicable legal and internal requirements.
• Liaise with internal teams including Asset Management, Engineering, Finance, Legal, Procurement and HSE.
• Support communication and coordination with O&M contractors, OEMs and other service providers.
• Assist the O&M teams in tracking contractor obligations, deliverables, actions, reports and due dates.
• Follow up on overdue actions, incomplete submissions and outstanding close-out evidence, and elevate material delays to the Head of O&M and O&M Managers.
• Assist in liaising with offtakers, lenders, landowners, local communities, and other external stakeholders when required.
• Participate in site visits, inspections, audits and operational readiness reviews to the extent required.
• Track operating budgets and assist in reviewing O&M Contractor and service provider invoices.
• Support contract administration, including O&M agreements, OEM agreements and land leases.
• Assist with variations and contractor correspondence, as well as warranty processes.
• Manage document control and filing systems in SharePoint.
• Support procurement processes, including purchase orders and invoice tracking.
• Assist with onboarding of new team members and contractors.
• Any other tasks and responsibilities that may be reasonably required from this position

Skills

Organizational skills

Time management

MS Teams

SharePoint

OneDrive

MS Office Suite

MS Project

Primavera

SAP

Attention to detail

Multitasking

Team player

Proactive mindset

Education

Diploma or degree in Project Administration, Project Management, or a related field

Tools

New Prodom

Copilot

MS Project

Primavera

SAP

Job description

TotalEnergies Renewables Southern Africa is seeking a highly organized Project Officer to support the Operations and Maintenance team across solar PV, storage and wind assets. You will handle administrative tasks, coordinate meetings, maintain documentation and assist with contractor management to ensure smooth project execution.

You will contribute to data collection, reporting, and compliance across asset lifecycles, collaborating with Asset Management, Engineering, Finance, Legal, and HSE.