Remote Project Manager for Architecture & AI Systems

Virtustant; South Africa; Remote; ZAR 1,161,000 - 1,825,000; Full time

Job summary

Virtustant, a US architecture firm, seeks a self-sufficient Project Manager to handle behind-the-scenes work. You will report to the owner and collaborate with the firm’s architect to free the owner for site visits and client meetings.

Responsibilities include coordinating projects in ClickUp, serving as client liaison via phone and messages, maintaining CRM records, and guiding AI-powered process improvements. Remote role, 40 hours/week.

Qualifications

• Experience in project management, client communication, or operations coordination.
• Fluent English (C1/C2) with clear phone presence.
• Experience with ClickUp or similar project management tools.
• Basic understanding of AI tools to support automation and system development.

Responsibilities

• Manage projects and day-to-day coordination in ClickUp.
• Be the point of contact for clients via calls and texts.
• Keep client information and communication organized in the CRM.
• Coordinate part-time social media tasks between the owner and the social media editor.
• Help build and improve the firm’s PM and CRM systems using AI tools.

Skills

Project management

Client communication

Operations coordination

English proficiency (C1/C2)

AI tooling familiarity

Tools

ClickUp

GoHighLevel

AI tools

RingCentral

Job description

Virtustant, a US architecture firm, seeks a self-sufficient Project Manager to handle behind-the-scenes work. You will report to the owner and collaborate with the firm’s architect to free the owner for site visits and client meetings.

Responsibilities include coordinating projects in ClickUp, serving as client liaison via phone and messages, maintaining CRM records, and guiding AI-powered process improvements. Remote role, 40 hours/week.