Project Manager – Architecture

Virtustant; South Africa; Remote; ZAR 1,161,000 - 1,825,000; Full time

Job summary

Virtustant, a US architecture firm, seeks a self-sufficient Project Manager to handle behind-the-scenes work. You will report to the owner and collaborate with the firm’s architect to free the owner for site visits and client meetings.

Responsibilities include coordinating projects in ClickUp, serving as client liaison via phone and messages, maintaining CRM records, and guiding AI-powered process improvements. Remote role, 40 hours/week.

Qualifications

• Experience in project management, client communication, or operations coordination.
• Fluent English (C1/C2) with clear phone presence.
• Experience with ClickUp or similar project management tools.
• Basic understanding of AI tools to support automation and system development.

Responsibilities

• Manage projects and day-to-day coordination in ClickUp.
• Be the point of contact for clients via calls and texts.
• Keep client information and communication organized in the CRM.
• Coordinate part-time social media tasks between the owner and the social media editor.
• Help build and improve the firm’s PM and CRM systems using AI tools.

Skills

Project management

Client communication

Operations coordination

English proficiency (C1/C2)

AI tooling familiarity

Tools

ClickUp

GoHighLevel

AI tools

RingCentral

Job description

Schedule

Monday, Tuesday, Wednesday, Thursday, Friday

Job Title: Project Manager

About The Company

Our client is an architecture firm in the United States that specializes in converting residential properties into assisted living facilities.

Job Description

Our client is looking for a self-sufficient Project Manager to handle the behind-the-scenes work of the business. You will report directly to the owner and work closely with him and the firm’s architect. Your work frees the owner to focus on site visits and in-person client meetings.

Responsibilities Of The Role

• Manage projects and day-to-day coordination in ClickUp.
• Be the point of contact for clients, handling inbound calls and text messages through a dedicated business phone line.
• Keep client information and communication organized in the CRM.
• Coordinate part-time social media tasks by keeping the content process moving between the owner and the social media editor.
• Help build and improve the firm’s custom project management and CRM systems using AI tools.

Required Experience And Qualifications

• Experience in project management, client communication, or operations coordination.
• C1 or C2 English level with a clear phone presence and fluent communication on calls.
• Experience with ClickUp or similar project management tools.
• Basic understanding of AI tools to support automation and system development.

Preferred Skills

• Experience with GoHighLevel or another CRM.
• Experience in architecture, construction, or real estate.
• Experience with call systems such as RingCentral.

Personality

• Self-sufficient and a self-starter who asks questions when unsure instead of guessing.
• Detail-oriented.
• Independent.
• Open to direct feedback and coaching feedback.

Software & Tools

• ClickUp
• GoHighLevel
• AI tools
• RingCentral

Schedule

Monday, Tuesday, Wednesday, Thursday, Friday

09:00–17:00 America/Chicago time zone

40 hours per week

Salary And Benefits

• Payment in USD or Local Currency according to candidate's preference.
• Full-time remote opportunity.