Remote Ops & Admin Coordinator for Healthcare

ISTA Personnel Solutions; Wes-Kaap; Remote; ZAR 180,000 - 300,000; Full time

Job summary

ISTA Personnel Solutions is seeking an Operations & Administrative Coordinator to join a fast-growing, remote team serving U.S. clients.

You’ll switch between phone calls, admin, recruitment and data with accuracy, delivering professional support across ABA-related functions. You’ll handle payroll tasks with Gusto, assist credentialing, and pull weekly/monthly reports while maintaining a warm client and candidate experience.

Qualifications

• No healthcare, payroll or recruitment background required; strong work ethic and quick learning.
• Must be capable of handling calls, admin tasks, and data with accuracy.
• Ability to adapt in a growing, remote environment.

Responsibilities

• Answer and return inbound calls, gathering accurate contact and intake information.
• Support recruitment coordination — reviewing resumes, scheduling and conducting interviews for ABA/RBT roles.
• Assist with credentialing admin, including training coordination and background check follow-up.
• Support payroll administration via Gusto, including PTO approvals, denial follow-ups, and payroll entry.
• Pull and maintain weekly/monthly reporting using Google Sheets/Excel.
• Handle day-to-day administrative tasks and internal documentation.
• Provide friendly, professional customer service to families, referral sources, and candidates.
• Progressively take on additional responsibilities, including light billing support, as trained.

Skills

Communication skills

multitasking

Data entry

Google Sheets/Excel

MS Office & Outlook

Independent worker

Tools

Gusto

Google Sheets

Excel

MS Office/Outlook

Job description

ISTA Personnel Solutions is seeking an Operations & Administrative Coordinator to join a fast-growing, remote team serving U.S. clients.

You’ll switch between phone calls, admin, recruitment and data with accuracy, delivering professional support across ABA-related functions. You’ll handle payroll tasks with Gusto, assist credentialing, and pull weekly/monthly reports while maintaining a warm client and candidate experience.