Remote Corporate Legal Secretary

Placements24; Vereeniging; Hybrid; ZAR 240,000 - 360,000; Full time

Benefits offered by this job

Competitive salary package

Fully remote work arrangement

Professional development opportunities

Retirement savings

Job summary

Placements24 is seeking a highly organized Corporate Legal Secretary to join a remote-first legal department. The role provides comprehensive administrative support to a team of corporate lawyers, managing calendars, documents, filing, and communications within a virtual environment.

The ideal candidate has proven legal secretary experience, strong English skills, MS Office proficiency, and a meticulous eye for detail, ensuring confidentiality and compliance in all tasks.

Qualifications

• Proven experience as Legal Secretary/Assistant, preferably in corporate law.
• English proficiency, written and verbal.
• Proficiency with MS Office and virtual tools.
• Strong understanding of legal terminology and corporate processes.
• Excellent organizational and time-management skills.
• Ability to manage confidential information discreetly.

Responsibilities

• Provide comprehensive administrative support to corporate lawyers, including calendars, meetings, and appointments.
• Prepare, format, and proofread legal documents and presentations with accuracy.
• Organize filing systems (physical and electronic) for corporate documents.
• Assist in filing corporate documents with authorities.
• Handle mail, faxes, and emails efficiently.
• Conduct preliminary legal research as required.
• Coordinate with internal teams and external parties professionally.
• Arrange travel and expenses for team members as needed.
• Support onboarding of new legal team members.

Skills

Legal terminology

Corporate law

Time management

Organization

Discretion

Remote work

Education

Diploma in legal secretarial studies

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Outlook

Job description

About the Role

Our client is seeking a highly organized and proactive Corporate Legal Secretary to join their fully remote legal department. This is a critical support role, demanding exceptional administrative skills, a keen eye for detail, and a thorough understanding of corporate legal procedures. As a remote-first professional, you will be responsible for providing comprehensive administrative and secretarial support to a team of corporate lawyers, ensuring the smooth operation of legal processes. You will manage scheduling, correspondence, document preparation, and file management, all within a virtual environment. This position offers the flexibility to work from home while being an integral part of a busy and dynamic legal team, contributing to the company's ongoing success and compliance efforts.

Key Responsibilities

• Provide comprehensive administrative support to corporate lawyers, including managing calendars, scheduling meetings, and coordinating appointments.
• Prepare, format, and proofread legal documents, correspondence, and presentations with accuracy and attention to detail.
• Manage and organize physical and electronic filing systems for corporate legal documents.
• Assist in the preparation and filing of corporate documents with relevant authorities.
• Handle incoming and outgoing mail, faxes, and emails efficiently.
• Conduct preliminary legal research and gather information as required by attorneys.
• Liaise with internal departments and external parties, including clients and regulatory bodies, in a professional manner.
• Manage travel arrangements and expense reports for legal team members when necessary.
• Maintain confidentiality of sensitive legal information and client matters.
• Support the onboarding process for new legal team members.

Requirements

• Proven experience as a Legal Secretary or Legal Assistant, preferably with a focus on corporate law.
• Excellent command of English, both written and verbal.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong understanding of legal terminology and corporate legal procedures.
• Exceptional organizational and time-management skills.
• High level of accuracy and attention to detail.
• Ability to manage multiple tasks simultaneously and prioritize effectively.
• Proficient in using virtual communication and collaboration tools.
• Demonstrated ability to work independently and proactively in a remote setting.
• Discretion and ability to handle confidential information appropriately.
• A relevant certificate or diploma in legal secretarial studies is advantageous.

Benefits

• Competitive salary package.
• Fully remote work arrangement, offering excellent work-life balance.
• Opportunity to work with a leading company in a crucial support role.
• Access to modern digital tools and technologies.
• Professional development opportunities.
• Supportive and collaborative remote team environment.
• Contribution to retirement savings.
• Paid annual leave and public holidays.
• Employee assistance program for well-being.
• Potential for role expansion based on performance and demonstrated capabilities.