Remote Administrative Specialist - Tembisa

Placements24; Gauteng; Hybrid; ZAR 156,000 - 268,000; Full time

Benefits offered by this job

Competitive remuneration

Comprehensive health benefits

Professional development opportunities

Autonomy in role

Job summary

Placements24 is seeking a dedicated Administrative Specialist for a fully remote role based in Gauteng. You will provide essential administrative support to multiple departments, ensuring accuracy, timeliness, and efficient workflow in a remote work environment.

The ideal candidate will be detail-oriented, self-disciplined, and proficient with MS Office and cloud platforms. This role offers autonomy and opportunities for professional growth within a technologically advanced organization.

Qualifications

• Proficient in MS Word, Excel, Outlook and cloud platforms.
• Able to organize tasks with high attention to detail and accuracy.
• Excellent remote communication and self-discipline required.

Responsibilities

• Organize electronic filing systems and ensure secure storage of documents.
• Assist with reports, presentations, and other documents.
• Schedule and coordinate virtual meetings; manage invitations and materials.
• Handle calls and emails, screening as needed.
• Process invoices and expense claims accurately.
• Maintain databases and update records across systems.
• Support project administration and track deliverables.
• Conduct online research and information gathering.
• Collaborate remotely to ensure smooth workflow.
• Troubleshoot basic administrative system issues and escalate complex problems.

Skills

MS Office Suite

Organizational skills

Time management

Communication skills

Independent work

Remote work tools

Digital literacy

Education

National Certificate in Administration

Job description

About the Role

Our client is actively recruiting a dedicated and detail-oriented Administrative Specialist for a fully remote position, based out of Tembisa, Gauteng. This role is crucial for maintaining the operational efficiency of various departments by providing essential administrative support. The successful candidate will be adept at managing diverse administrative tasks, ensuring accuracy and timeliness in all their work. We are looking for an individual who thrives in a remote work environment, is highly self-disciplined, and possesses excellent digital literacy. You will play a key role in supporting our client's continued expansion by ensuring that administrative functions are streamlined and effective, contributing to a positive work experience for all employees and external partners. This is a fantastic opportunity to advance your administrative career within a supportive and technologically advanced organization.

Key Responsibilities

• Manage and organize electronic filing systems, ensuring documents are easily accessible and securely stored.
• Assist with the preparation of reports, presentations, and other documents.
• Schedule and coordinate virtual meetings, managing attendee invitations and required materials.
• Handle incoming and outgoing communications, screening calls and emails as needed.
• Process invoices, expense claims, and other financial documentation with accuracy.
• Maintain databases and update records in various software systems.
• Provide support for project administration, tracking progress and deliverables.
• Conduct general online research and information gathering.
• Collaborate with team members remotely to ensure smooth workflow.
• Troubleshoot basic administrative system issues and elevate complex problems.

Requirements

• Previous experience in an administrative or office support role.
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook) and common cloud-based platforms.
• Excellent organizational and time management skills, with a strong attention to detail.
• Effective written and verbal communication skills suitable for a remote setting.
• Ability to work independently with minimal supervision.
• Familiarity with remote work tools and best practices.
• A dedicated workspace with a stable internet connection is required for this fully remote position.
• Strong problem-solving skills and a proactive approach to tasks.
• Willingness to learn new software and processes.
• National Certificate or equivalent in a relevant administrative field is advantageous.

Benefits

• Competitive remuneration package
• Comprehensive health benefits
• Opportunities for ongoing professional development
• Resources to support career growth
• Significant autonomy and the ability to shape your work environment