Remote Administrative Specialist: Organize, Coordinate & Onboard

Placements24; Gqeberha; Hybrid; ZAR 180,000 - 300,000; Full time

Benefits offered by this job

Remote work flexibility

Professional development access

Regular virtual team check-ins

Work from home

Job summary

Placements24 is seeking a dedicated Remote Administrative Specialist to join our distributed team. This fully remote role supports operations across South Africa, requiring strong organizational and communication skills and the ability to work autonomously.

You will manage digital files, coordinate virtual meetings, handle emails and internal messages, assist with onboarding remote employees, and contribute to data collection and documentation efforts while maintaining secure records.

Qualifications

• Proven experience in an administrative support role, preferably remote.
• Strong proficiency with Microsoft Office Suite (Word, Excel, Outlook, Teams) and cloud collaboration tools.
• Excellent organizational skills with the ability to manage multiple tasks and deadlines remotely.
• Exceptional written and verbal communication skills for virtual interaction.

Responsibilities

• Manage and organize digital files, records, and documentation securely.
• Coordinate virtual meetings, including scheduling and materials.
• Handle incoming/outgoing emails and internal messaging.
• Support onboarding of new remote employees with document prep and distribution.
• Assist with research tasks and data collection for various departments.
• Maintain and update contact databases and internal logs.

Skills

Administrative skills

Organization

Communication

Self-discipline

Tools

Word

Excel

Outlook

Teams

Job description

Placements24 is seeking a dedicated Remote Administrative Specialist to join our distributed team. This fully remote role supports operations across South Africa, requiring strong organizational and communication skills and the ability to work autonomously.

You will manage digital files, coordinate virtual meetings, handle emails and internal messages, assist with onboarding remote employees, and contribute to data collection and documentation efforts while maintaining secure records.