Regulation Development Coordinator

Sacaa; Gauteng; On-site; ZAR 180,000 - 360,000; Full time

Job summary

Sacaa is seeking a dedicated Administration professional in Gauteng to support the Legal and Regulation Development teams. The role covers filing, document tracking, procurement, payments, travel logistics, and stakeholder liaison.

You will coordinate CARCom and Subcommittee meetings, prepare minutes and packs, assist with drafting regulatory materials, and ensure timely processing of invoices and approvals.

Responsibilities

• Filing of documents in the legal department and tracking distribution.
• Procurement of goods and services for LAC, including facilitating payments and managing creditor accounts.
• Managing travel logistics.
• Administrative support to Regulation Development, Legal Department and the Legal and Aviation Compliance Division.
• Stakeholder management and support to Legal Advisors; preparing legal documents.
• Set up and facilitate workshops and training delivered by LAC.
• Facilitate timely payment of invoices.
• Provide admin support to CARCom secretariat.
• Receiving and tracking CARCom proposals; updating register of CARCom proposals.
• Assist in scrutiny and interpretation of legal documents; compile and distribute CARCom packs and Subcommittee materials.
• Set up CARCom and Subcommittee meetings; coordinate engagement on public comments; draft and file CARCom minutes.
• Track regulations and standards progression; publish proposals and compile gazettes for public comments; coordinate translation services as needed.
• Editing and formatting of draft regulations and standards; process submissions to CARCOM Chairperson and Minister for approval.

Job description

Administration

• Filing of documents in the legal department.
  Document distribution and tracking
• Attend to procurement of goods and services for LAC, including facilitating payments and managing accounts with creditors.
• Managing of travel logistics.
• Administrative support to the Regulation Development, Legal Department and the Legal and Aviation Compliance Division.
• Stakeholder management
• Provide administration support to Legal Advisors and Preparing legal documents
• Set up and facilitate workshops and training delivered by LAC
• Facilitate timeous payment of invoices

Coordination of CARCom Meetings

• To provide administration support to CARCom secretariat;
• Receiving of and tracking of CARCom proposals;
• Keeping and updating of register of CARCom proposals
• Assists in the scrutiny and interpretation of legal documents
• Compilation and distribution of CARCom packs including Agenda, Action Matrix, consolidation of Subcommittee reports;
• Compilation and distribution of Subcommittee packs, including Agenda, Workgroups reports; Management of CARCom membership list and representatives
• Set up and Facilitate CARCom meetings;
• Set up and Facilitate Subcommittee meetings;
• Facilitate meetings for Regulation Development and other stakeholders;
• Monitoring, tracking and distributing received public comments to Legal Advisors and proposers.
• Coordinate engagement of proposers on public comments received, consolidation and tracking thereof.
• Drafting, distributing and filing CARCom and Subcommittees minutes;
• Ensure timeous attendance of queries to and from CARCom Members.
• Monitoring, complying and tracking adherance to agreed timelines

Regulation Development and editing/formatting draft regulations and technical standards, and tracking for promulgation

• Maintain a register and update progress status of regulations and technical standards;
• Facilitate the publication of proposals in the Gazette and website;
• Compile Government Gazettes, and other publications for public comments for submission to DOT and distribution of approved and gazzetted regulations to CARCom members.
• Facilitate the sourcing, the appointment of service providers for translation of regulations (English to Afrikaans) and other services providers when required;
• Editing and formatting draft regulations and technical standards, proposals, and legal documents;
• Facilitating and processing the submission of draft regulations and technical standards to CARCOM Chairperson, Director of Civil Aviation and Minister for approval;

Tracking Regulations and Technical Standards for promulgation

• Tracking of draft regulations and technical standards submitted to the Minister and the DCA for approval and ensure timeous distribution;
• Circulation of promulgated regulations and technical standards to all staff and industry members.
• Facilitate submission of approved regulations and technical standards to the Technical Library and Commumication Departments