Compliance Officer: Paia & Popia
Sacaa
Get a reply from this employer
Your resume and cover letter, tailored to exactly what they’re hiring for.
Job summary
SACAA is seeking a governance and information compliance assistant to support PAIA and POPIA compliance, assist in handling information requests, and promote transparency. The role involves maintaining the PAIA Manual, preparing monthly and annual reports, drafting memos, and training staff under the Office of the Company Secretary.
You will liaise with internal stakeholders, track deadlines, and help prepare responses to the Information Regulator while contributing to governance-related
Responsibilities
- To ensure timeous processing of all applications for requests for access to records / information as per the strict statutory requirements and timeframes.
- Liaise with internal stakeholders to retrieve the requested records.
- Review the records /information to be released legally, make a recommendation on the release by drafting outcome letters for review by the Assistant Company Secretary and ensure all applications are appropriately filed as per filing schedule (electronically and physical).
- Maintain weekly PAIA Dashboard to be reviewed by Assistant CoSec
- Assist in drafting of monthly reports on PAIA matters
- Assist with the reporting on compliance with the PAIA and POPI Act.
- Draft representations to the Information Regulator (South Africa)
- Collation of accurate PAIA monthly and quarterly statistics for submission to the Executive Report.
- Collation of accurate PAIA quarterly statistics in preparation of submission of the SACAA PAIA Annual report to the Information Regulator (South Africa) by 30 June.
- Assisting with investigations and managing disputes of enforcement actions.
- Assist in the review of internal procedures, the annual review of the PAIA Manual(s) as required by section 51 of PAIA, ensuring the Manual (s) lists records held and how to access them for submission to the Company Secretary
- Research PAIA/POPIA related matters and keep Team abreast of legislative updates on PAIA/POPIA regulations and processes
- Training and Awareness: Assist in conducting internal training sessions to ensure employees understand PAIA requirements.
- Tracking changes to PAIA and POPIA
- Assist in encouraging compliance: Promoting a culture of compliance within the organisation regarding access to records.
- Drafting of memos and legal opinions
- Assist with governance related matters
- Updating and maintaining a resolution register for the Board,
- Conduct research on various governance topics as requested.
- Conducting desktop benchmarking on various governance topics as requested.
- To draft material to educate staff on corporate governance
- Prepare minutes, agendas and packs for meetings
- Assist with Board Members & Exco
- Assist with reviewing governance instruments
- Assist with creating awareness on Legal Compliance as required.
- Ensure all employees are educated on the latest regulations and processes as required.
- Assist with CRMPS and populating CRMPS for the divisions
- Assist with any other tasks within the mandate of the office
- Assist with Ethics initiatives and training
Job description
To assist in ensuring organisational compliance to the Promotion of Access to Information Act, promoting a culture of transparency and enabling the constitutional right to access to information and to assist in ensuring organisational compliance to the Protection of Personal Information Act, to safeguard personal information and to ensure that the organisation shares personal information lawfully, securely and responsibly to protect stakeholders’ privacy rights and to provide advice to the Deputy Information Officer Evaluation and monitoring of requests for access to records held by SACAA and preparation of responses. To further assist with other governance related matters within the mandate of the Office of the Company Secretary.
- To ensure timeous processing of all applications for requests for access to records / information as per the strict statutory requirements and timeframes.
- Liaise with internal stakeholders to retrieve the requested records.
- Review the records /information to be released legally, make a recommendation on the release by drafting outcome letters for review by the Assistant Company Secretary and ensure all applications are appropriately filed as per filing schedule (electronically and physical).
- Maintain weekly PAIA Dashboard to be reviewed by Assistant CoSec
- Assist in drafting of monthly reports on PAIA matters
- Assist with the reporting on compliance with the PAIA and POPI Act.
- Draft representations to the Information Regulator (South Africa)
- Collation of accurate PAIA monthly and quarterly statistics for submission to the Executive Report.
- Collation of accurate PAIA quarterly statistics in preparation of submission of the SACAA PAIA Annual report to the Information Regulator (South Africa) by 30 June.
- Assisting with investigations and managing disputes of enforcement actions.
- Assist in the review of internal procedures, the annual review of the PAIA Manual(s) as required by section 51 of PAIA, ensuring the Manual (s) lists records held and how to access them for submission to the Company Secretary
- Research PAIA/POPIA related matters and keep Team abreast of legislative updates on PAIA/POPIA regulations and processes
- Training and Awareness: Assist in conducting internal training sessions to ensure employees understand PAIA requirements.
- Tracking changes to PAIA and POPIA
- Assist in encouraging compliance: Promoting a culture of compliance within the organisation regarding access to records.
- Drafting of memos and legal opinions
- Assist with governance related matters
- Updating and maintaining a resolution register for the Board,
- Conduct research on various governance topics as requested.
- Conducting desktop benchmarking on various governance topics as requested.
- To draft material to educate staff on corporate governance
- Prepare minutes, agendas and packs for meetings
- Assist with Board Members & Exco
- Assist with reviewing governance instruments
- Assist with creating awareness on Legal Compliance as required.
- Ensure all employees are educated on the latest regulations and processes as required.
- Assist with CRMPS and populating CRMPS for the divisions
- Assist with any other tasks within the mandate of the office
- Assist with Ethics initiatives and training
'/%3e%3cpath%20d='M101.744%2012.4726L102.894%2016.1947L99.0021%2013.2201L101.744%2012.4726ZM105.3%208.40937H100.488L99.0026%203.59473L97.5116%208.41047L92.7%208.40385L96.5965%2011.3834L95.1055%2016.1942L99.0021%2013.2196L101.408%2011.3834L105.3%208.40992V8.40937Z'%20fill='white'/%3e%3cdefs%3e%3clinearGradient%20id='paint0_linear_5593_1381'%20x1='90'%20y1='9.44471'%20x2='99'%20y2='9.44471'%20gradientUnits='userSpaceOnUse'%3e%3cstop%20stop-color='%2300AD70'/%3e%3cstop%20offset='0.998594'%20stop-color='%2300B67A'/%3e%3cstop%20offset='1'%20stop-color='%23DCDCE6'/%3e%3c/linearGradient%3e%3c/defs%3e%3c/svg%3e){kind=small}
