REGISTRY CLERK

Department of Water & Sanitation; Gqeberha; On-site; ZAR 120,000 - 180,000; Full time

Job summary

Department of Water & Sanitation is hiring a REGISTRY CLERK. The role requires a Senior/Grade 12 certificate or relevant qualification, with knowledge of human resources functions, registry duties and data capture. Familiarity with PERSAL and basic financial systems is preferred.

The incumbent will provide counter services, handle mail, register and classify documents, and maintain filing and archiving records in a busy registry environment.

Qualifications

• Knowledge of human resources functions and HR prescripts.
• Knowledge of registry duties, data capture and record management.
• Familiarity with PERSAL and basic financial systems.
• Understanding of Public Service legislation and registry procedures.

Responsibilities

• Provide counter services and attend to clients.
• Handle telephone enquiries and incoming mail/ files.
• Register hand-delivered mail and correspondence.
• Open, classify, file and retrieve documents in the registry.
• Maintain remittance and franking registers and post items.
• Assist with electronic scanning and archiving of documents.

Skills

Data capture

Record management

Office administration

Data entry

Education

Senior/Grade 12 certificate

Relevant qualification

Job description

Department of Water & Sanitation is hiring a REGISTRY CLERK

Requirements

• A Senior/Grade 12 certificate or relevant qualification. Knowledge of human resources functions, practices as well as the ability to capture data, operate computers and collate administrative statistics. Basic knowledge and insight of Human Resources prescripts. Knowledge of basic financial operating systems (PERSAL). Knowledge of registry duties, practices as well as the ability to capture data, and operate computer. Working knowledge and understanding of the legislative framework governing the Public Service. Knowledge of storage and retrieval procedures in terms of the working environment. Understanding of the work in registry. Knowledge of working procedures in terms of the working environment flexibility.

Responsibilities

• Provide counter services: Attend to clients. Handle telephone and other enquiries received. Receive and register hand delivered mail/files. Handle incoming and outgoing correspondence: Receive all mail. Sort, register and dispatch mail. Distribute notices on registry issues Render an effective filling and record management service: Opening and closing files according to record classification system. Filling/storage, tracing (electronically/ manually) and retrieval of documents and files. Complete index cards for all files. Operate office machines in relation to the registry function: Open and maintain Franking machine register. Frank post, record money and update register daily. Undertake spot checks on post to ensure no private post is included. Lock post in postbag for messengers to deliver to post Office. Open & maintain remittance register. Record all valuable articles as prescribed in the remittance register. Hand delivers and signs over remittances to finance. Send wrong remittances back to sender via registered post and record reference number in register. Keep daily record of number of letters franked. Process documents for archiving and/ disposal: Electronic scanning of files. Sort and package files for archives and distribution. Compile list of documents to be archived and submit to the supervisor. Keep records for archived documents.